| Compensation
Sector Web Site |
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PAO 3-10
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ACCOUNTING AND REMITTANCE
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| Subsection:
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UNION DUES REMITTANCE
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OUTLINE
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The Regional Pay System (RPS) is
responsible for collecting Union Dues deductions on behalf of all unions
and their members who participate in collective bargaining with the Federal
Government. All Union Dues, current, arrears, insurance and insurance arrears
are deducted on cycle 2 (second half of the month) pay, and remitted on
a monthly basis. Remittances to all associations are required by the 10th
working day of the next month after deductions have been taken.
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Magnetic Deduction Tapes: Deduction tapes are created for certain associations on a monthly basis. The release of the tape files will be handled by the Systems Control Unit each time the files are created. Some of the associations receive disk files rather than tape files. Some associations, because of their population size, receive only a listing and the associated payment on a monthly basis. The following list indicates which associations receive tape files, disk files or non-tape/disk files:
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Tape File Unions--CATCA, PSAC, IBEW
Disk File Unions--PIPS, ESSA, ASFSFA
Non-Tape/Disk Unions--(Listings only):
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Canadian Union of Professional
and Technical Employees,
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Council of Graphic Arts,
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Canadian Merchant Service Guild,
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Aircraft Operations Group,
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Canadian Association of Professional
Radio Operators,
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Professional Association of Foreign
Service Officers,
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Association of Public Service Financial
Administrators,
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Communications, Energy and Paperworks
Union,
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Research Council Employees Association.
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PROCEDURES
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ON RECEIPT OF THE MONTHLY LISTINGS FOR UNION DUES, the following procedures are to take place:
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SORT listings by deduction
code for each pay office to prepare and remit the remittance to the
agencies. File copy is on microfiche for historical purposes.
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2.
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To prepare remittances for each union,
COMPLETE worksheets for each pay office by deduction code per
union. From the Common Departmental Financial System (CDFS) PULL
OFF a report to ensure amount posted to CDFS from RPS are in balance.
The selection criteria for the report is as follows:
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pay office -- one report
for each pay office;
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allotment 0100;
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remittance month.
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This report will provide totals per deduction
for each union. ENTER the amounts from the listings and from
the CDFS report on the worksheets (see attached worksheet). ENSURE
to include any manual adjustments if applicable. (i.e. manual cancelled
cheque).
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ENTER on CDFS through Accounts
Payable screen and CREATE each payment for each union for all
pay offices. ENTER the total recorded for each union (all pay
offices) as the total amount of the payment. ENTER the current
date as the payment date. CREATE a line of coding for each
pay office by union from the worksheet as follows:
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| Pay Office ---Vancouver
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Union---PSAC
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| Current deductions -- Code 644
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| Coding Line -- 079660006443 --
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$560,000.00
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| Arrears -- Code 848
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| Coding Line -- 079660008483
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$7,000.00
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| Insurance -- Code 944
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| Coding Line -- 079660009443 --
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$5,000.00
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| Insurance Arrears -- Code 948
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| Coding Line -- 07966DPT9483 --
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$700.00
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Stub Information: The following
information is to appear on the stub portion (use worksheet to complete):
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"Remittance for the month of _________19
___(month and year)".
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PROVIDE breakdown for each pay
office. ENSURE to mention the dollar values and tape or disk
file numbers.
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ENTER on Union Dues Control Log
Sheet(s) the following information:
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Accounting month;
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Remittance $ value across from applicable
union dues(combination of all deduction codes per union);
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Accounts Payable # from CDFS.
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SUBMIT Control Log Sheet to PAO
Quality Control Clerk for audit and approval.
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6.
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SEPARATE and SORT second
copy of listings by union per pay office (include all deductions codes
applicable) for mailing. PLACE mailing copy in envelopes and
AFFIX label for appropriate union. HOLD envelopes until
control log sheets are returned.
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7.
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On receipt of control log sheets, if all
have been approved, PLACE envelopes in outgoing mail basket.
ATTACH control log sheets and worksheets to working copies
of listings and FILE.
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Reference List of Unions and Codes
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Canadian Union of Professional & Technical
Employees--Code 632/RZ
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Council of Graphic Arts--Codes 635/AO and 666/GP
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International Brotherhood of Electrical Workers--Code
637/AQ
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Professional Institute of Public Service--Code
642/AP
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Canadian Air Traffic Control Association--Code
643/AI
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Public Service Alliance of Canada--Codes 644/AJ,
848/FS, 944/IL, and 948/IJ
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Canadian Merchant Service Guild--Code 646/AS
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Aircraft Operations Group--Code 652/UJ
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Social Scientific Employees Association--Code
660/FN
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Canadian Association of Professional Radio Operators--Codes
665/CG and 865/MR
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Professional Association of Foreign Service Officers--Codes
638/AZ and 943/IZ
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Association of Public Service Financial Administrators--Codes
970/VN and 971/VO
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Communication, Energy and Paperwork Union--Codes
953/PN and 960/PW
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Research Council Employees Association--Codes
639/AY and 939/II
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UNION DUES WORKSHEET
| Accounting Month:_____________
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Union:_________________
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| Pay Office:____________________
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Tape #:________________
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| Deduction Codes
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Current Month Listing Amount
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Current Month CDFS Amount
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| Code
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$
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$
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| Code
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$
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$
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| Code
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$
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$
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| Code
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$
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$
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| Manual Adjustments $__________
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| Remittance Amount: $__________
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| Accounting Month:_____________
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Union:_________________
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| Pay Office:____________________
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Tape #:________________
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| Deduction Codes
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Current Month Listing Amount
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Current Month CDFS Amount
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| Code
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$
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$
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| Code
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$
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$
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| Code
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$
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$
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| Code
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$
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$
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| Manual Adjustments $__________
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| Remittance Amount: $__________
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Last Update: March 1999
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