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OUTLINE |
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Credit union deductions are deducted from employees' salary on a biweekly basis. These types of deductions are created and deposited via Department 079 remittance process on behalf of the employee, through various approved credit union institutions throughout Canada. These deductions may be used as a means for individuals who belong to a specific credit union to deposit funds into savings accounts, pay loan and mortgage payments or into a specified checking account. |
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SUMMARY |
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Based on the National Processing Schedule, once a week, remittances are created for CS COOP and other Credit Unions for all 7 pay offices. One copy of the Consolidated Report out of program PAJ16 is forwarded to PAO for remittance purposes. CS COOP and ADANAC Credit Union each have a tape file produced which are part of the Consolidated Listing. Program PAJ22 is used to produced the two tape files. This program (PAJ22) also produces two copies of a tape report for each deduction tape created. Each time deduction tapes for CS COOP and ADANAC Credit Union are created, the Consolidated Systems Control Unit (CSCU) advised the PAO of the tape number. These can be identified on the E-mails as follows: |
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CS COOP----dataset name = PAY. PROD. _ _.PAJ2204.G1111v00 |
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ADANAC Cr.Union---dataset name = PAY. PROD._ _.PAJ2211.G2222v00 |
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CS COOP and ADANAC Credit Union produce tape files as well as listings on a weekly basis. |
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PROCEDURES |
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ON RECEIPT OF THE OUTPUT LISTINGS, the following procedures are to take place: |
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SEPARATE and SORT consolidated report (PAJ16) for all pay offices by deduction code or contract number. SEPARATE and SORT tape reports (PAJ22) for CS COOP and ADANAC Credit Union. |
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NOTE: Edmonton is the only office that produces a tape file for Adanac. |
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2. |
For deduction codes "TA" and "TW", REMOVE the copies and FORWARD them to the responsible remittance clerk. |
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3. |
RETRIEVE the tape number notification. |
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4. |
To prepare remittances for each credit union, COMPLETE the attached worksheets by contract number, by credit union for each pay office. |
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ENTER on Common Departmental Financial System (CDFS) through Accounts Payable screen and CREATE a separate payment for each contract number for all pay offices. Use PAY DATE for payment date on requisition. |
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NOTE: Not all pay offices will have all contract numbers for credit unions. |
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Stub Information -- Each time payments are created, the following information is to appear on the stub portion of the cheques: |
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CS COOP and ADANAC CREDIT UNIONS:
P.O. number, Tape number and the wording: "Remittance for ______(first or second) half of _______(month), (year)." |
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- LIST each pay office and the associated dollar value.
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FOR ALL OTHER CREDIT UNIONS:
"Remittance for _______(first or second) half of _______(month), (year)". |
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- LIST each pay office and the associated dollar value.
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6. |
ENTER on Credit Union Control Log the following information:
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Accounting month; |
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Processing week; |
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Remittance ($) value across from applicable deduction code; |
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Accounts Payable number from CDFS. |
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SUBMIT Control Log Sheet to PAO Quality Control Clerk for audit and approval. |
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SEPARATE and SORT copies of Consolidated Listing (PAJ16) for mailing to individual credit unions. For CS COOP and ADANAC Credit Union, SEND tape reports from PAJ22 along with their copies of the listings. INCLUDE the tape numbers on report for each tape report being sent. Tape numbers must be the same as those that will appear on the cheque stub of the payment. |
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Upon receipt of Control Sheets, if all have been approved, FILE control sheets and worksheets. |
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WORKSHEET
CS COOP AND OTHER CREDIT UNIONS
| Processing Week:_______ |
Accounting Month and Year:____________ |
CS COOP--Deduction Code 795/DA --675/PB --Ref# 197 |
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Pay Office |
Tape # |
Dollar Value from Listing |
Dollar Value from Listing |
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Halifax |
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795---$ |
675---$ |
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Montreal |
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795---$ |
675---$ |
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House of Commons |
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795---$ |
675---$ |
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Toronto |
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795---$ |
675---$ |
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COD |
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795---$ |
675---$ |
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Edmonton |
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795---$ |
675---$ |
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Vancouver |
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795---$ |
675---$ |
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Canada Revenue Agency (03) |
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795---$ |
675---$ |
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Remittances for Deduction Code 795/DA-----$________________
Deduction Code 675/PB-----$_________________
Total Remittance Week #_____ $__________________ |
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WORKSHEET
OTHER CREDIT UNIONS
| Processing Week:_______ |
Accounting Month and Year:_____________ |
Deduction Codes: 110/102/105/113/115/119/125/126/
128/129/130/133/142/144/ 148/159/162/167/170/
174/191/200/205----alpha code DD
Deduction Codes: 675/PB--Ref# 910 793/DB
798/CA
Contract#____________ |
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Pay Office |
Dollar Value from Listing |
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Halifax |
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Montreal |
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House of Commons |
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Toronto |
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COD |
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Edmonton |
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Vancouver |
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Canada Revenu Agency (03) |
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Remittance Total $________________
Deduction Code 798/CA--Adanac Credit Union (Edmonton) Tape # ________ |
