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1.
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SEPARATE and SORT listings for all pay offices. One (1) copy will be received for each office per deduction code.
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2.
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To prepare remittances, COMPLETE
the attached global worksheet for each miscellaneous
deduction per pay office. ENSURE to include any manual adjustments
processed in the accounting month just completed. From the Common
Departmental Financial System (CDFS), PULL-OFF a report to
ensure amounts posted to CDFS from the Regional Pay System (RPS) are
in balance. The selection criteria for the report is as follows:
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- pay office;
- allotment 400 deduction code;
- remittance month.
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| NOTE :
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Under allotment 0400, there are specific procedures for some of the deductions that are associated with this activity.
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| 3.
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ENTER on CDFS Accounts Payable screen and CREATE payments for each miscellaneous deduction for all pay offices. ENTER the total recorded (for all pay offices) as the total amount of the payment. ENTER the current date as the payment date. CREATE a line of coding for each pay office.
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Stub Information: The following information is to appear on the stub portion of the payment:
"Remittance for the month of___________(month and year)".
INCLUDE the pay office number and the amount remitted for that office on the cheque stub.
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4.
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ENTER on the Miscellaneous Control Log Sheets the following information:
- Accounting month;
- Deduction code;
- Remittance $ value (total of all pay offices);
- Accounts Payable number from CDFS.
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5.
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SUBMIT control log sheet to PAO Quality Control Clerk for audit and approval.
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6.
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SEPARATE and SORT second copy of the listing for mailing. PLACE all listings in envelopes and AFFIX label. HOLD until control log sheets are returned.
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7.
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On receipt of the control log sheets, if all have been approved, PLACE envelopes in outgoing mail basket.
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8.
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FILE PAO copies of listings along with control log sheets and worksheets.
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