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1.
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SEPARATE and SORT
both listings for parking by pay office;
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2.
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To prepare remittance for
parking, COMPLETE the Parking Worksheet
(attached) for each pay office. PULL OFF the Common Departmental
Financial System (CDFS) report to ensure amounts posted to CDFS from
the Regional Pay System (RPS) are in balance. The selection criteria
for the report is as follows:
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- pay office;
- allotment 0395 deduction code;
- remittance month.
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This report will provide totals for all
parking deductions under allotment 0395. ENTER the amounts
from the listings and from the CDFS report on the worksheets. ENSURE
to include any manual adjustments if applicable (i.e. manual cancelled
cheques).
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3.
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ADD the total amount of each deduction
code by pay office. ENTER on CDFS through Accounts Payable
screen and CREATE interdepartmental settlement (IS) debtor
initiated payments for all offices. ENTER the current date
as the payment date. CREATE a line of coding for each deduction
code by pay office.
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Stub information: The following
information is to appear on the stub portion:
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-"Remittance of parking deductions
for the month of ___________19___ (month/year)".
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PROVIDE breakdown for each pay office on the stub portion.
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4.
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ENTER on Parking Control Log Sheet
the following information :
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Accounting
month;
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Remittance $ value per deduction
code (include all pay offices);
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Accounts Payable number from CDFS.
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5.
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SUBMIT control log sheets to PAO
Quality Control Clerk for audit and approval.
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6.
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Upon receipt of control log sheets, if
all have been approved, FILE control logs, worksheet and listings.
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