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OUTLINE
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Procedures for reconciling TAX accounts
to the Financial Controls in the Master Employee Record (MER).
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At month end the following accounts in the Common
Departmental Financial System (CDFS) must be reconciled with the Financial
Controls in the MER. Each account is accumulated on a year to date (YTD)
basis in an element resident on the MER.
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| TITLE |
MER ELEMENT |
| Federal -- Tax Wage Loss and No-wage
Loss
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704
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| Provincial Tax
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705
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| CPP -- Wage Loss and No-wage Loss
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708
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| QPP
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709
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| EI -- No-wage Loss
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715
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| EI -- Wage Loss
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716
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| Federal Gratuity Tax
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729
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| Quebec Gratuity Tax
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730
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| Parental Insurance Plan (PIP) |
761 |
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PROCEDURES
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MONTH END -- After the remittance of the
TAX accounts for week 4 and once interdepartmental settlement (IS) Creditor
initiated to charge Treasury Board for the employer's (ER) share has been
approved,
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- ENSURE sufficient time for updating to CDFS.
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- ENSURE all further postings for manual transactions to CDFS
match a PAC 30, processed in the applicable accounting month and approved.
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- PRINT a detailed report for the above accounts for each pay
office from CDFS.
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LOTUS SPREADSHEET -- A lotus spreadsheet
has been developed for this reconciliation between the MER and CDFS. It
includes the following information:
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- Financial Control Figures (Current Month and To-date);
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- CDFS Figures (Current Month and To-date);
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- Employers Share Amounts (if applicable).
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- IDENTIFY and INVESTIGATE all PAC 30s with no offsetting
document or PAC 30 and all documents with no offsetting PAC 30 or document
and LIST on Spreadsheet.
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- CONTINUE investigations until the financial control (FC) totals
equal the CDFS totals (current and to-date).
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- Finally SEPARATE reconciliation to verify if the Ledger to
date CDFS totals less the outstanding items equal "zero".
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