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SUPERANNUATION DEPARTMENT 87
POSTING AND PAC 30s
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OUTLINE--The PAO clerk will
update CDFS for manual Department 87 transactions by posting hardcopy documents
received from Superannuation Directorate (SD) in Shediac, Regional Pay offices
or raised by PAO. No transactions should be posted or created in CDFS unless
the applicable PAC 30s appear in the PAC 30 report. PAC 30 reports will
be received in the PAO on a daily basis and must be filed in books in order
of Pay Office and by accounting month.
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POSTING FROM PAC 30 REPORT--Manual transactions
affecting Department 87 must be accompanied by a PAC 30 to the appropriate
element.
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| ELEMENT NAME
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ELEMENT NUMBER
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| PSSA FREE
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801
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| PSSA LOCKED IN
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800
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| RCA
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805
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All PAC 30s created by the Regional Pay Offices
will have information input in the reference field to indicate the type
of transaction affecting Department 87.
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| SUBJECT
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PAC 30 REFERENCE FIELD
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| Transfer between Pay Offices
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TRTO P.O./DEPT or
TRFR P.O./DEPT
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| To Clearing
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CLEARING
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| Cash receipts from SD in Shediac
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RECEIPT #
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| Other Government Pension Funds
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RCMPSA or CFSA or MPSA
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| Government/Corporation Transfer (Within
PWGSC)
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GOVT(to/fr) P.O./DEPT or
CORP(to/fr) P.O/DEPT
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| PS CORPORATIONS Paid by L014
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CORPS (TO/FR)L014
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TRANSFER BETWEEN PAY OFFICES
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Regional pay offices will indicate in the PAC
30 reference field the following information for transfers between pay offices:
| Debit PAC 30
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--TRTO/PO/DEPT
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eg: TRTO62DPW
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| Credit PAC 30
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--TRFR/PO/DEPT
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eg: TRFR34TAX
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The PAO clerk will be able to identify from
the PAC 30 reference field which Pay Offices PAC 30 report to look at to
find the offsetting PAC 30.
EG: Edmonton PO 62 PAC 30 entry TRTO66DND 800 $4567.89 DR. Check Vancouver
PO 66 PAC 30 report for TRFR62AGR 800 $4567.89 CR.
PAO would be responsible to coordinate/monitor both PAC 30s to ensure
master files are updated.
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PAO Clerk
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DAILY--The PAO clerk will proceed as follows:
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- FILE into books the PAC 30 reports in order of Pay Office;
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- COMPARE PAC 30 reports from all pay offices for TRTO/TRFR PAC
30s;
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- ENSURE both PAC 30s offset each other;
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- CONTACT transfer out office to correct amounts if it differs
between pay offices.
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TRANSFER BETWEEN DEPARTMENTS
WITHIN SAME PAY OFFICE
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Regional pay offices will indicate in the PAC
30 reference field the following information for transfers between departments
within the same pay office.
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| Debit PAC 30
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--TRTO/PO/DEPT
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eg: TRTO62DPW
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| Credit PAC 30
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--TRFR/PO/DEPT
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eg: TRFR62TAX
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DAILY--The PAO clerk will proceed as follows:
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PAO Clerk
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- COMPARE PAC 30's within the same pay office for TRTO/TRFR PAC
30s;
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- ENSURE both PAC 30s offset each other;
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- CROSS OFF PAC 30s from PAC 30 report;
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- NO ACTION REQUIRED ON CDFS;
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- CONTACT transfer pay office to correct amounts if it differs
between PAC 30s.
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BI-WEEKLY--A list of outstanding PAC 30s should
be made on a bi-weekly basis and an E-Mail (using Template) should be sent
to the applicable pay office for action.
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TRANSFERS TO CLEARING--Regional pay offices
will indicate in the PAC 30 reference field the following information for
transfers to clearing.
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Also, the pay offices will E-Mail PAO clerks
weekly with a list of all PAC 30s completed for clearing accounts with the
following detailed information:
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Department;
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Paylist Number;
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PRI;
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Name and Initials;
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Reason;
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Amount of PAC 30.
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ON RECEIPT OF E-MAIL, the PAO clerk will proceed
as follows :
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PAO Clerk
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- CONFIRM that PAC 30s are on PAC 30 report for all accounts
on E-Mail list;
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- Upon receipt in the PAO office, FORWARD together the E-Mail
information and the corresponding PAC 30, to Superannuation Directorate
via E-Mail;
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- CONTACT pay office to correct or action if the amounts differ
between listing and PAC 30 amounts, or if PAC 30s have not appeared
on the PAC 30 report.
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CAS PAYMENTS RECEIVED BY SUPERANNUATION DIRECTORATE
IN SHEDIAC--Cash payments made by employees for elections, LWOP etc.
are forwarded to Superannuation Directorate in Shediac. Once deposited by
Superannuation Accounting Section, Superannuation will E-Mail information
to Pay Offices requesting that they action PAC 30s for 800, 801, and 805.
A copy will be sent to the PAO to monitor and to ensure that the PAC 30s
are done.
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UPON RECEIPT OF THE E-MAIL FROM SUPERANNUATION,
the PAO clerk will proceed as follows:
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PAO Clerk
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- CONFIRM that PAC 30s are on PAC 30 report for all accounts
on E-Mail list;
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Pay Clerk
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- COMPLETE PAC 30s with the receipt number from the particular
blocks of JV in the PAC 30 reference field. EG: RECEIPT # A23456;
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PAO Clerk
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- CONTACT pay office to correct or action if the amounts differ
between JV amounts and PAC 30 amounts or if PAC 30s have not appeared
on the PAC 30 report.
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TRANSFERS TO OTHER GOVERNMENT PENSION PLANS--Regional
pay offices will indicate in the PAC 30 reference field the following information
for transfers to other Government Pension Plans.
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PAC 30--RCMPSA, CFSA or MPSA
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Also, the Pay Offices will inform PAO of affected
accounts via E-Mail.
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ON RECEIPT OF PAC 30 REPORT with above information
indicated in the reference field of the PAC 30, the PAO clerk will proceed
as follows :
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PAO Clerk
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- CONFIRM that PAC 30s are on PAC 30 report for all accounts
on E-Mail list;
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- Upon receipt in the PAO office, FORWARD together the E-Mail
information and the corresponding PAC 30, to Superannuation Directorate
via E-Mail;
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- CONTACT pay office to correct or action if the amounts differ
between JV amounts and PAC 30 amounts or if PAC 30s have not appeared
on the PAC 30 report.
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TRANSFERS TO AND FROM GOVERNMENT
AND PUBLIC SERVICE CORPORATIONS PAID BY PWGSC
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For transfers between Government and PS Corporations
paid within PWGSC, the regional pay offices will indicate in the PAC 30
reference field the following information:
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GOVERNMENT TO CORPORATION PAID WITHIN PWGSC
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| Government side
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--GOVT(TO/FR)P.O./DEPT
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| Corporation side
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--CORP(FR/TO)P.O./DEPT
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CORPORATION TO CORPORATION PAID WITHIN PWGSC
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| Corp side
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--CORPTO/P.O./DEPT
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| Corp side
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--CORPFR/P.O./DEPT
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DAILY--The PAO clerk will proceed as follows:
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PAO Clerk
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- COMPARE PAC 30 reports from all pay offices for GOVT/CORP PAC
30s;
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- ENSURE both PAC 30s offset each other;
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- CONTACT transfer out office to correct amounts if it differs
between pay offices.
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BI-WEEKLY--A list of outstanding PAC 30s should
be made on a bi-weekly basis and an E-Mail is to be sent to the applicable
pay office for action.
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TRANSFERS TO AND FROM GOVERNMENT
AND PUBLIC SERVICE CORPORATIONS PAID BY L014
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For transfers between Government and PS Corporations
paid by L014 the regional pay offices will indicate in the PAC 30 reference
field the following information:
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Also the pay offices will E-Mail PAO clerks with the applicable transfer
information.
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Department
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Paylist
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PRI
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Name and Initials
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Corporation Information
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Amounts of PAC 30
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ON RECEIPT OF E-MAIL, the PAO clerk will proceed
as follows:
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PAO Clerk
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- CONFIRM that PAC 30s are on PAC 30 report for E-Mail amounts;
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- Upon receipt in the PAO office, FORWARD together the E-Mail
information and the corresponding PAC 30, to Superannuation Directorate
via E-Mail;
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- CONTACT pay office to correct or action the amounts, if the
amounts differ between E-mail and PAC 30 or if PAC 30s have not appeared
on the PAC 30 report.
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PSSA REFUNDS ON GC 80 CHEQUE REQUISITIONS--Regional
Pay Offices will process manual refunds of PSSA through Regional Accounts
Payable with Department 079 coding and forward a copy of the GC 80 to PAO
for posting. Upon receipt of the copy of the GC 80 from the pay office,
the PAO clerk will proceed as follows:
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PAO Clerk
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- CHECK PAC 30 report for corresponding PAC 30;
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- ENSURE PAC 30 amount equals GC 80 amount;
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- LOG ON to CDFS and POST as a source 0054 GJV;
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- ANNOTATE GC 80 copy with CDFS ID #;
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- PLACE in posting completed basket for approval;
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- CONTACT pay office to correct or action the amounts, if the
amounts differ between E-mail and PAC 30 or if PAC 30s have not appeared
on the PAC 30 report.
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SUPPLEMENTARY DEATH BENEFIT PAYMENTS (SDB)--SDB
payments (PWCSC-TPSGC
2007
(PDF 1.7M)) will be processed by the pay offices (UNTIL TRANSFERRED TO SHEDIAC/SPS)
as follows:
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Regional Pay Offices (RPO)--will process
SDB payments through regional accounts payable systems and forward a copy
to PAO for POSTING to CDFS
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COD--Will complete the PWCSC-TPSGC
2007
(PDF 1.7M) and forward to PAO for processing PAO clerk will proceed as follows:
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- FORWARD original PWCSC-TPSGC
2007
(PDF 1.7M) to transcribing for typing of cheque;
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- BATCH and NOTATE "ADIS" on batch header once
the PWCSC-TPSGC
2007
(PDF 1.7M) is returned to the PAO;
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- RETAIN one copy for posting;
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POSTING COPY OF PWCSC-TPSGC
2007
(PDF 1.7M)--The PAO clerk will post the PWCSC-TPSGC
2007
(PDF 1.7M) to CDFS under a "dummy" source (0054) on the CDFS GJV
screen.
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