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PAYMENT ISSUE AND RECONCILIATION
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OUTLINE--The PAO must reconcile cheque
amounts for each pay office, which have been reported to the Cheque Redemption
Control Directorate (CRCD). Reconciliation is done monthly and filed. |
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UPON RECEIPT OF THE PRE-PRINTED RECONCILIATION OF RECEIVER GENERAL
PAYMENTS WITH REPORTED EXPENDITURE TABLE (from Banking and Cash Management
Sector)
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COMPLETE the cheque issue
reconciliation table (example attached at the end of this section) with
data from the following reports: |
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Data Control Report (from
the return file); |
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Rejected PAC 19 Report; |
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Data Control Report (from PIF file); |
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Impose listing (RPI Report #102) |
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total dollar amount of run (there is no impose list for cancelled
payment vouchers on the CRCD report). |
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| NOTE: |
Debit adjustments are represented
with a plus sign (no brackets), i.e. +. Credit adjustments are represented
by a minus sign in brackets, i.e. (-). |
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DETERMINE the net reported
to CRCD for each run by adding each line of the cheque issue reconciliation
table and inscribing the sum in the appropriate column. |
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SUBTRACT the net amount reported to CRCD from the Impose total
and RECORD the difference. In the "PARTICULARS" column,
DETAIL items that cause the difference.
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COMPLETE the lower half of
the Reconciliation of Receiver General Payments with Reported Expenditure
Table with the appropriate data as described below: |
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| COLUMN |
SUB-COLUMN |
EXPLANATION |
| ACTION
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Code |
1-5 as explained on the form. |
| Period Variance |
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Occurred (accounting
period the discrepancy was identified) |
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Corrected (anticipated correction
will be processed as per cashier's cancelled cheque error register).
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| CAS STATEMENT |
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Inscribe all data from
the particular of the cheque issue reconciliation table. |
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Add the column and inscribe the
sum. |
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| CRCD |
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Transcribe the CRCD
total on the same line as the total CRCD. |
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| VARIANCE |
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The difference between the calculated
total of CAS and CRCD must equal zero. |
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OBTAIN the signature of the
Manager, Payroll Accounting on each DSS-MAS 4051. |
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DISTRIBUTE the form to Settlement
Control Unit. |
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FOLLOW-UP with district offices
by ensuring that items identified in previous reports as being actioned
in subsequent accounting periods by the pay offices have been actioned.
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FILE the following together
by account period: |
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Receiver General--special,
monthly payments by series--PODD Report; |
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The reconciliation of Receiver General
payments with reported expenditure; |
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The Cheque Issue Reconciliation Table.
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PROVIDE a reconciliation
summary to Banking and Cash Management Sector (BCMS). |
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| RECONCILIATION
OF RECEIVER GENERAL PAYMENTS WITH REPORTED EXPENDITURE |
CONCILIATION
DES PAIEMENTS DU RECEVEUR GÉNÉRAL PAR RAPPORT AUX DÉPENSES
SIGNALÉES |
| RECONCILIATION
OF RECEIVER GENERAL PAYMENTS WITH REPORTED EXPENDITURE |
CONCILIATION
DES PAIEMENTS DU RECEVEUR GÉNÉRAL PAR RAPPORT AUX DÉPENSES
SIGNALÉES |
DISTRICT
OFFICE--BUREAU DE DISTRICT :
SERIES--SÉRIE : ______________
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ACCOUNTING
PERIOD--PÉRIODE COMPTABLE :
DUE DATE--DATE D'ÉCHÉANCE : _______ |
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| ACTION
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CAS
Input Entrée au SCC |
CRCD
DCRC |
Variance
--Écart Over -- <Under>
Au-dessus -- en dessous |
C
O
D
E
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Period
variance
Période écart |
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Period
variance
Période écart |
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Occurred
A eu lieu |
Corrected
Corrigé |
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YTD / À
CE JOUR |
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| CODE : |
1: Double input
to CAS |
1 : Entrée
double au SCC |
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2: Error due
to cancellation of cheques |
2 : Erreur
due à l'annulation de chèques |
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3: Late report
to CAS |
3 : Entrée
tardive au SCC |
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4: Late report
to CRCD |
4 : Rapport
tardif à la DCRC |
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5: Other--explain
on reverse |
5 : Autre --
expliquer au verso |
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| Authorized
by -- Autorisé par : |
| Signature |
Print Name
-- Nom en lettres moulées |
Tel. No. --
No de tél. |
Date |
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