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PAO 9-4-1

Section: ACCOUNTING AND REMITTANCE
Subsection: PAO ADMINISTRATION--DEPARTMENT HEADER CONTROL RECORD

  OUTLINE
    The Regional Pay System Expenditure Control Database (RPSECDB) Department Header Control Record will be created (commencing fall 1998) for each department as well as for Department 079. The record will be initially created and subsequently maintained by the Compensation Sector (CS) Accounting Advisor for all departments, Financial Information Strategy (FIS) and non-FIS (some fields will therefore be blank).
   

A new regional Pay System (RPS) screen, FIN, as well as three menu selections, FCU (Financial Coding Update), EFU (Expenditure File Maintenance), and DCU (Department Control Update), has been introduced for these purposes. Although the first two menu selections will allow only browse access to the Government Operational Services (GOS) user, the DCU selection will allow the Accounting Advisor to create a new department and add the associated header information, modify the header information for an existing department, or delete the header information for an existing department. Before running the conversion program for line object data, the Accounting Advisor should create the header control record and all department acronyms for all RPS accounting departments.

  PROCEDURE
   

Only the CS Accounting Advisor is authorized to modify the control header through the DCU screen.

NOTE: Refer also to the Personnel-Pay Input Manual (PPIM) Volume 4, Section 21-2-3 for detailed navigation instruction.

  - SELECT DCU from FIN screen.
  - ENTER accounting department with the current or next fiscal year to display an accounting department. Up to 10 department acronyms can be displayed.
  -

Valid commands for the DCU screen are:

- CREATE (to create a new accounting department).
- REPLACE (to replace any fields except accounting department and fiscal year; to add or delete new department acronyms on the screen).
- DELETE (to delete the control header record).

Last Update: March 1999

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