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OUTLINE
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IDENTIFYING OPTIONS:
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Departments are provided with the option to maintain financial
coding within the Regional Pay System (RPS) or to maintain the coding within
their own departmental financial systems.
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Departments which opt to retain all financial coding on the
RPS master file will continue to input accounts coding at the employee level
and to maintain the line object and credit back coding on a new RPS expenditure
data base. Departments which opt to eliminate financial coding from the
RPS processes will modify transaction input so that accounts coding is not
input and there will be no further requirement to maintain financial information.
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UPDATING LINE OBJECT AND CREDIT BACK TABLES:
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Departments continuing to maintain financial coding by employee
will be required to maintain line object and credit back coding tables on
a new RPS expenditure control data base (RPSECDB).
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The initial population of the line-object and credit back
data will occur prior to the Financial Information Strategy (FIS) Effective
Date for each client department. Representative data held on the Regional
Pay Interface System (RPIS) legacy system, Integrated On-line control Files
(IOCF) and Pay Expenditure Control Files (PECF), will be extracted and loaded
to the RPSECDB.
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This process will occur prior to the commencement of each
of the three fiscal year implementation windows. In each given year, only
data for client departments becoming FIS compliant at the commencement of
the new fiscal year will be uploaded.
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Once the RPSECDB is initially populated, client departments
will be responsible for any changes to the data for the upcoming fiscal
year. These changes can be made on-line via the LOB or CRB screens or in
bulk (the latter via a maintenance request by the client department to the
Government Telecommunications and Informatics Services (GTIS) in the same
manner as current process).
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A program (PAI9800J) will be scheduled on a monthly basis
in order to produce a report of all the Credit Back Codings and the Line
Object Codings that are currently on the Pay Expenditure database at the
time of report production. The report's primary sort will be by Accounting
Department Number and Department acronym. For each department, the report
will contain the Line Object Coding sorted by Entitlement and Deduction
Code. Following this information will be the report, for that same department,
of all the Credit Back Coding, again sorted by Entitlement and Deduction
Code. This report is available for retrieval via the department's FIS mailbox.
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UPDATING ACCOUNTS CODING:
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Finance Officers are provided a method of updating accounts coding either
singularly or in bulk, by paylist, to the RPS master employee records.
This process is available to clients regardless of FIS status and in the
case of FIS clients, only to those that continue to maintain financial
coding within the RPS.
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