|
|
OUTLINE
|
|
|
|
All payroll will be monitored through a series of control
accounts maintained in the Payroll System General Ledger (PSGL).
|
|
|
|
|
|
-
|
Payroll Control Account (will require a sub-ledger account
by department);
|
|
|
-
|
Payment Control Account;
|
|
|
-
|
Deposit Control Account;
|
|
|
-
|
Interdepartmental Settlement (IS) Credit Control Account;
|
|
|
-
|
IS Debit Control Account.
|
|
|
|
|
All data will be stored by Financial Coding Block (FCB) to
allow reorganization.
|
|
|
|
For reconciliation purposes, Standard Payment System
(SPS) reports the requisition number and net control total (associated with
the payment requisition file from the regional Pay System (RPS)) to the
Receiver General - General Ledger (RGGL), which provides payment control
account details and summary balances for Department 079 to the PSGL. RGGL
provides on a daily basis to the PSGL the requisition numbers, the associated
value, the number of transactions and the "to-date" account balance.
This value is used in the reconciliation of Payment Control Accounts in
the PSGL.
|
|
|
|
The PSGL will compare the RGGL requisition number and the
amount to the accumulated value in the Payment Control Account for the same
requisition number. If the values are a match, the requisition number is
flagged as reconciled. If the values are unmatched or a requisition number
cannot be found, then the record in the Payment Control Account is not flagged
as matched.
|
|
|
PROCEDURES
|
|
|
|
At each accounting month end:
|
|
|
Accounting Group
|
|
|
|
|
|
-
|
ENSURE that PSGL control accounts are in balance
with the RGGL control accounts.
|
|
|
-
|
ANALYZE the unmatched requisition totals in the
Payment Control Account and RAISE appropriate journal entries
prior to the creation of the trial balance for Department 079.
|
|
|
|
* Subject to operational conditions this function will
be supplemented with detailed desk top procedures.
|
|
|
|
|
| NOTE:
|
Each time the reconciliation process occurs an unmatched listing
will be produced and forwarded to the user Financial Information
Strategy (FIS) mailbox.
|
|
