QUESTIONS AND ANSWERS - ASSOCIATION OF COMPENSATION
MANAGERS (ACM) SYMPOSIUM
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Pay Equity
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1.
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If the pro forma is ready and sent to
PWGSC, can one cheque be issued for the entire pay equity payment?
Yes, this is
possible, if the total number of pay equity transactions per account does not
exceed 50 per system update.
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2.
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When should tax waivers be sent in?
The actual
tax waiver form is not to be sent in. Departments are to input transactions to
reduce the taxable amount (PAC 18C 395/396).
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3.
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How will cheques be produced for employees
currently with agencies but formerly SOS in a Treasury Board department?
Cheques will
be produced under the former Treasury Board department for these employees for
the period of service under a Treasury Board department.
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4.
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Why doesn't the Contributor System
generate an electronic amendment for Pay Equity for pensioners rather than
requiring a paper PWGSC-TPSGC 2000?
For those pensioners where a PWGSC-TPSGC
2000 was prepared when they retired, the necessary information is not available
on the Pension Support System; therefore a paper amendment is
needed.
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5.
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Will Superannuation Directorate also
be sending a letter to Revenue Canada for all the wrong addresses?
Superannuation
Directorate will not send a letter to Revenue Canada since the returned cheques
will handled by the Pay and Benefits units in each department. Once Pay and
Benefits units are advised of new addresses for pensioners, they should advise
Superannuation Directorate of the changes.
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6.
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Who is responsible for defunct departments
and how do they access them?
A list of responsible parent departments
for defunct organizations, as nominated by Treasury Board, was published in
Compensation Directive 1997-041 dated December 5, 1997. These organizations can
request access to the accounts.
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Systems Operations
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1.
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Why can't we process an SOS and request
a 4% vacation pay on the same update?
The Regional Pay System (RPS) has been
verified and several tests have been performed to determine what caused the
problem. In November 1998, modifications to the system were released and the
problem is now resolved.
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2.
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When an employee is hired for less
than three months and then the period of employment is extended beyond the
three months but is still less than six months, the contributor system does
not recognize the change of employment code and considers the employee as
a contributor. Then, documentation must be filled and forwarded to Superannuation
to correct this misinformation. This manual intervention creates work and
adds time effort to the term extension process and requires more work from
the Compensation Advisors. Regulations C-51 changed the definition of employment
codes in 1992; the pay system was modified at that time; can the contributor
system be modified to recognize these codes and process the change automatically?
The
Contributor system is currently under review and this feature forms part of the
first enhancements to be done to the system. The system modifications will be
performed over a three-year period and client departments will be kept aware of
any change having an impact on their operations.
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3.
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Why is the pay system slow from time
to time?
The system is slow at certain periods and the situation is being monitored by
the system specialists to determine the causes and identify possible solutions.
A Compensation Directive will be issued shortly to provide departments with
more information.
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Directives
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1.
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Was the FIS Directive sent to the Finance
community to advise them that pay 13 was eliminated?
Compensation Directive 1998-016,
issued in July 1998 was also sent to the Finance community using the PWGSC -
Finance distribution list.
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