| Chair: | Louise Nadeau |
| Participants: | Nancy Edwards (by phone) Kevin Keough |
| Regrets: | Alan Bernstein (Ex-Officio) |
| Staff: | Elizabeth Dickson IAB Project Lead (Item 3.1) Christine Fitzgerald VP Corporate Affairs Portfolio Rosa Venuta Team Lead, Governance Membership (items 3.1 &3.4) |
Louise Nadeau called the meeting to order at 12:30 p.m. and welcomed everyone to the 24th meeting of the Nominating Committee.
The minutes of the 23rd meeting were deemed to be an accurate reflection of the discussions which took place on March 1, 2004 and were approved.
2.1 Matters for Action
Matters for action reported on from the March 1, 2004 meeting included:
At Nominating Committee's March/04 meeting, the suggestion had been made to include an additional member on SCOGAC who would be a Health Canada representative.
A brief discussion ensured as to the rationale for having a specific representative from Health Canada on SCOGAC versus selecting individuals on their merits and expertise. Appreciating the rationale that Health Canada is an important partner for CIHR from an Institute portfolio perspective as well as a bilateral relationship-building perspective, Nominating Committee re-confirmed that membership on SCOGAC should not, as a rule, be representation by Institute or sector.
Staff put forward several credible candidates from Health Canada for the committee's consideration. Nominating Committee reviewed the profiles of these individuals and chose a candidate based on the expertise of the individual and the needs of SCOGAC.
The Nominating Committee recommended that the individual's names be submitted to Governing Council for review and approval at its June 2004 meeting.
The Nominating Committee reviewed the package of information which had been prepared with respect to the second cycle of the Institute Advisory Board Renewal process. The information included an overview of the process, statistical information on the applications received, membership selection options for the thirteen Institutes, the proposed communication plan for announcing the new members, as well as proposed recommendations for future IAB selections.
The Nominating Committee expressed its satisfaction with the overall process, noting the need to continue to emphasize recruitment in the industry, health care and ngo sectors. It also suggested that there be clear operational definitions as to what each sector is understood to represent; for example, industry sector is not only pharmacy, but also biotechnology, as this may broaden the scope of recruitment for potential candidates.
The Nominating Committee reviewed the proposed membership list of each of the thirteen Institutes and made only minor suggestions to correct specific imbalances in some of the roster lists. It recommended that the entire package of information including the proposed membership for each Institute be submitted to Governing Council for review and approval at its June 2004 meeting.
The Nominating Committee agreed with the President's recommendation to appoint
Dr. Rodney Ouellette as a member of the Standing Committee for Finance and Planning. The Nominating Committee's recommendation will be submitted to the June 2004 Governing Council meeting for approval.
Nominating Committee was given a progress report on SCE's membership renewal process. Deliverables and time lines have been developed such that a proposed list of members will be available for consideration by the Nominating Committee at its fall 2004 meeting.
The Nominating Committee agreed with the required revision proposed to the terms of reference for the Standing Committee on Performance Measurement, Evaluation and Audit (SCPMEA) with respect to clarifying the responsibility for internal and external audit activities. The Nominating Committee's recommendation to change SCPMEA's terms of reference will be submitted to the June 2004 Governing Council meeting for approval.
The Nominating Committee agreed with the recommendation to postpone submitting a President's letter of advice to the Minister of Health with respect to suggesting potential candidates to fill two Governing Council vacancies which will occur in June 2004. It was explained that attention will be focused on the upcoming federal election and there would not be rapid closure on the Governor-in-Council appointment process. A better opportunity will be to submit a comprehensive overview of Governing Council needs and gaps in the fall as the political climate will have stabilized. Staff will work over the summer months to develop role profiles and gaps analysis which align with the federal government's action plan for democratic reform and which fulfill the needs of Governing Council in terms of representation, expertise and skills.
The 23rd meeting of the Nominating Committee was adjourned at 2:00 pm.
