December 16, 2004
Conference Call (14:15 - 15:45)
Minutes
Participants |
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| Chair: | Louise Nadeau | |
| Members: | Alan Bernstein Kevin Keough |
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| Regrets: | Nancy Edwards | |
| Staff: | Christine Fitzgerald | VP, Corporate Affairs Portfolio |
| Carol Anne Esnard | Director of Governance & Corporate Secretary | |
| Karen Dewar | Deputy Director, Program Delivery (Agenda Item #4) | |
| Geneviève Dubois-Flynn | Senior Ethics Policy Advisor (Agenda Item #5) | |
| Rosa Venuta | Team Lead, Governance Membership Program | |
| Gavin Lemieux | Senior Performance Management Advisor (Agenda Item #6) |
Louise Nadeau called the meeting to order at 14:15 and welcomed everyone to the 26th meeting of the Nominating Committee.
The minutes of the 24th meeting were deemed to be an accurate reflection of the discussions which took place on May 28, 2004, and were approved.
The minutes of the 25th meeting were deemed to be an accurate reflection of the discussions which took place on October 26th, 2004 and were approved.
3.1 Matters for Action and Business Arising
Matters for action reported on from the October 26th, 2004 meeting included :
The Nominating Committee was informed of the process undertaken by CIHR staff, including a broad consultation with Scientific Directors, senior CIHR research staff and the co-chairs of the Standing Committee for Oversight of Grants and Awards Competitions (SCOGAC) to identify potential candidates for the first cycle of membership renewal. Candidates were required to replace five SCOGAC members whose terms end on December 31st 2004. A prioritized list of five proposed first choices and alternates was reviewed by the Nominating Committee. After discussing the qualifications of the candidates, the Nominating Committee deferred its decision. It requested, for its January meeting, that staff provide background information on the candidates proposed as well as conduct a further search of candidates who feature prominently in the research community, such as CIHR Distinguished and Senior Investigators, and winners of CIHR's Michael Smith award.
5.1 Terms of Reference:
The Nominating Committee accepted the proposed changes to the Standing Committee on Ethics (SCE) terms of reference. With respect to ex-officio status for both the President of CIHR and the Director of Ethics, the Nominating Committee asked that clarification related to quorum and voting privileges be delineated in the terms of reference. The final draft of the SCE terms of reference will be reviewed by the Nominating Committee at its January meeting prior to being submitted to the Governing Council for its consideration.
5.2 Membership Renewal
The Nominating Committee reviewed an updated prioritized list of proposed candidates to fill three vacancies on the SCE, as well as proposed terms for the incumbent SCE members. It was noted that a fourth vacancy exists due to the completion of service on Governing Council by the co-chair, Françoise Baylis. This vacancy will be filled once Governor in Council appointments has been completed in the upcoming months.
The Nominating Committee will recommend to Governing Council three candidates from the prioritized list that successfully redress the gaps identified under gender (increased male representation) as well as applied clinical and social sciences expertise, as well as, proposed terms for the incumbent SCE members.
The Nominating Committee was given an update on the modeling exercise undertaken in order to determine patterns of turnover and stability over fixed periods of time. Three models were presented - the current annual turnover model, and two biennial models which offered two year terms for a maximum of six years and two year terms for a maximum of eight years.
The Nominating Committee was informed that the outcomes, along with pros and cons, of each model were shared with a representative sample of Scientific Directors prior to the Nominating Committee meeting. The initial impressions of this group were favorable to the biennial model of two year terms for a maximum of six years.
In order for the Nominating Committee to formulate its recommendation to Governing Council, the following suggestions were made as guidance to staff:
A final report will be prepared for the Nominating Committee's consideration at its January meeting.
The 26th meeting of the Nominating Committee was adjourned at 15:45 pm.
