| Chair: | Louise Nadeau | |
| Members: | Nancy Edwards | Kevin Keough |
| Regrets: | Alan Bernstein (ex-officio) | |
| Guest: | Jacques Lévesque | RenaudFoster Consulting |
| Staff: | Carol Anne Esnard | Director of Governance & Corporate Secretary |
| Christine Fitzgerald | Executive Vice-President | |
| Rosa Venuta | Team Lead, Governance Membership Program |
Louise Nadeau called the meeting to order at 11:00 and welcomed everyone to the 28th meeting of the Nominating Committee.
The minutes of the 27th meeting were deemed to be an accurate reflection of the discussions which took place on January 14, 2005 and were approved.
2.1 Matters for Action and Business Arising
It was reported that the following matters for action arising from the January 14, 2005 were approved by the Governing Council, at its January 2005 meeting:
Jacques Lévesque was invited to facilitate a review of the Governance Action Plan for 2004-05. The objective of the exercise was to review what had been achieved under projects and activities for each area of governance responsibility in 2004-05 and to identify areas of activity and focus for the Governance Action Plan for 2005-06. The Nominating Committee was satisfied that progress and action had occurred in all nine areas of governance responsibility; namely, Direction Setting, Roles and Responsibilities, Financial Oversight, Performance Management, Risk and Opportunity Management, Succession Planning, Stakeholder Communication, Accountability, and Meeting Management.
The Nominating Committee will recommend to Governing Council a 2005-06 Governance Action Plan which will illustrate projects and activities in all areas of governance responsibility, but with particular emphasis on corporate risk and opportunity management, performance evaluation and succession planning of senior management, and clarification of GC's role with respect to stakeholder communication.
Jacques Lévesque gave a brief overview of the types of performance evaluation which could be undertaken by the Governing Council; ranging from assessing the performance of the Governing Council as an entity to assessing individual GC members to assessing the Chair.
Subsequent discussion from members did not indicate a strong desire to embark in 2005-06 on a formative evaluation of Governing Council performance nor individual GC member assessment. Nominating Committee acknowledged that there was merit in offering feedback to the Chair which could possibly be done on an informal basis. For purposes of clarification, it was noted that the Chair and CEO of CIHR must undergo a formal evaluation by the Privy Council Office.
The Nominating Committee was given a brief overview of the actions taken to enhance and streamline the Institute Advisory Board (IAB) member renewal, as well as an overview of the planning and implementation process for the third cycle of IAB member renewal.
For purposes of information, the Nominating Committee was given information on recent federal government announcements on governance best practices which in the future may have an impact on CIHR's governance practices.
The 28th meeting of the Nominating Committee was adjourned at 12:00 pm.
