| Chair: | Louise Nadeau | |
| Members: | Nancy Edwards | Kevin Keough |
| Regrets: | Alan Bernstein | |
| Staff: | Carol Anne Esnard | Director of Governance & Corporate Secretary |
| Rosa Venuta | Team Lead, Governance Membership Program |
1. Call to Order & Welcome
Louise Nadeau called the meeting to order at 13:00 and welcomed members.
2. Approval of Minutes
The minutes of the 30th meeting were deemed to be an accurate reflection of the discussions which took place on September 28th, 2005 and were approved.
2.1 Matters for Action and Business Arising
Carol Anne Esnard reported that a management decision was taken to not submit an application for the 2005 Conference Board of Canada Governance Award as there was insufficient time to allow for consultation and input from the Standing Committee on Ethics. This item will be discussed at the next meeting of the Standing Committee on Ethics to be held in February 2006.
3. Standing Committee on Ethics Membership Renewal
The Nominating Committee was informed that the proposed short list of proposed candidates and alternates to fill three vacancies on the Standing Committee on Ethics (SCE) was the result of extensive consultations with current and retiring members of SCE, CIHR Research & Partnerships staff, and the Scientific Directors; including, a final consultation with SCE's Interim Chair and with senior Ethics Office staff to redress the gaps in expertise (applied clinical, nursing and socio-cultural), language balance (additional bilingual) and regional representation (Quebec, BC).
The Nominating Committee accepted the recommendations of a prioritized list of proposed candidates, with one amendment. This prioritized list of candidates and alternates to fill three vacancies on SCE will be presented for Governing Council's consideration at its November 2005 meeting.
4. Standing Committee for Oversight of Grants and Awards Competitions Membership Renewal
The Nominating Committee was informed that the proposed short list of proposed candidates and alternates to fill three vacancies on the Standing Committee for Oversight of Grants and Awards Competitions (SCOGAC) was the result of extensive consultations with Scientific Directors, senior CIHR research staff, including, a final consultation with SCOGAC's co-chairs to redress the gaps of regional and institutional representation (ON, AB/SK) gender and expertise in CIHR's four pillars of research.
The Nominating Committee accepted the recommendations of a prioritized list of proposed candidates, with one amendment. This prioritized list of candidates and alternates to fill three vacancies on SCOGAC will be presented for Governing Council's consideration at its November 2005 meeting.
5. Standing Committee for Performance Measurement,Evaluation and Audit Membership Renewal
The Nominating Committee was reminded that the Standing Committee for Performance Measurement, Evaluation and Audit (SCPMEA) was entering its first year of membership renewal which involved the introduction of staggered terms of one, two and three years.
It reviewed a list of proposed candidates and alternates to fill one vacancy on the Standing Committee for Performance Measurement, Evaluation and Audit (SCPMEA). The short list of candidates was the result of consultation with CIHR management staff for an external member who is an active health researcher with interests in the areas of evaluation and performance measurement.
The Nominating Committee accepted the recommendations of a prioritized list of proposed candidates to fill one vacancy on SCPMEA, as well as the recommendations with respect to the assigning of one, two and three year terms to the incumbent members in line with the introduction of staggered terms. A recommendation was made for next year to bring forward for further consideration recruiting another member with a biomedical perspective. The prioritized list of candidates to fill one vacancy on SCPMEA as well as proposed terms will be presented for Governing Council's consideration at its November 2005 meeting.
6. Governing Council Member Appointments to Standing Committees
The Nominating Committee reviewed recommendations with respect to Governing Council member appointments to Council's Executive Committee, Standing Committee for Finance and Planning and Standing Committee on Ethics. They were informed that each Governing Council member proposed had been approached to enquire as to their interest to serve on these committees, and all were prepared to accept the appointment if Council so approved.
The Nominating Committee will recommend to Governing Council for its consideration at its November 2005 meeting the following:
7. IAB Update on the 2005 Membership Renewal Cycle
The Nominating Committee was presented with a status report outlining the activities (recognition, orientation, communication) completed with respect to the 3rd cycle of Institute Advisory Board (IAB) membership renewals.
Of the 42 IAB members who were approved by Governing Council in June 2005, two members were unable to accept their appointment. Nominating Committee agreed with the solutions proposed for the two members who were unable to accept their appointment:
The Nominating Committee will bring forward these recommendations to the Governing Council for its consideration at its November 2005 meeting.
8. Considerations for Future Meetings of the Nominating Committee
Carol Anne provided Nominating Committee with an overview of potential items for discussion at future meetings; namely, the transition of the nominating committee to a governance committee; changes to terms of reference for various standing committees, and anticipatory planning and action for filling vacancies on various governance committees in fiscal years 2005-06 and 2006-07.
