Summary Notes

Nominating Committee
Conference Call
June 14, 2002
(2:00 - 3:00 PM (EST))
Ottawa, Ontario

Purpose: To review and discuss those agenda items which will be reported on by the Chair of the Nominating to Governing Council at its meeting of June 19-20, 2002.

1. Update on Institute Advisory Board Renewal Process
Members were given an update of the Institute Advisory Board Renewal Process. The Steering Committee met by conference call in early May to review the interview and survey tools prepared by the consultants. Changes were incorporated and the tools were being pre-tested with a small but select number of Scientific Directors, Chairs and members of Institute Advisory Boards. It is anticipated that the interview and survey process will be completed by mid-July. It was noted that this assessment phase was an important element of the renewal process, as it will provide a framework for the nominating process which can be discussed at Governing Council's August retreat.

2. Issues related to the Institute Advisory Board Renewal Process
Members were reminded that they had advised Governing Council to postpone further IAB appointments until, an assessment process for the review of IAB effectiveness was underway and until, the Nominating Committee had had an opportunity to determine if, based on the results of the assessment and the issues which may come forward, it would be appropriate to recommend further appointments to fill current vacancies.

The situation of the Institute of Nutrition, Metabolism and Diabetes was discussed. It was explained that the above moratorium was inhibiting two "guest" members from fully participating in discussions. It was recommended that Governing Council approve these two individuals as members of the Institute's Advisory Board for a two-year period.

3. Terms of reference and proposed membership for the Standing Committees
Members reviewed the terms of reference for the Standing Committee on Finance and Planning, as well as the Standing Committee on Performance Measurement, Evaluation and Audit. Changes were made to the mandate of the Standing Committee on Finance and Planning in order to strengthen its proactive stance and its ability to give direction and oversight to Governing Council. Changes were also suggested with respect to membership on each Standing Committee as follows:

• highlight the presence of the President on the Standing Committee on Planning and Finance;
• highlight the presence of the President and appropriate staff (Vice-Presidents and Scientific Directors) on the Standing Committee of Performance Measurement, Evaluation and Audit.

Proposed members for each Standing Committee were reviewed and discussed. Members from Governing Council who will be nominated to each Committee will be approved at the upcoming Governing Council meeting. The Governing Council will be asked to mandate the Executive to approve other members for the Standing Committee once due diligence has been completed on proposed members backgrounds.