Food > Honey > Honey Establishment Inspection Manual > Chapter 1 - Registration of Establishment CHAPTER 1 - REGISTRATION OF ESTABLISHMENT
1.1 REGULATORY REQUIREMENTS |
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1.1.1 |
Registration Requirements |
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1.1.2 |
Products Regulated Under the Honey Regulations |
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1.1.3 |
Products Regulated Under Other Regulations |
1.2 SUGGESTED REFERENCES |
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1.2.1 |
Act and Regulations |
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1.2.2 |
CFIA Reference Listing of Accepted Materials |
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1.2.3 |
General References |
1.3 PROCEDURES FOR REGISTRATION AND INDUSTRIES
RESPONSIBILITIES |
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1.3.1 |
Application Submission |
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1.3.2 |
Application Forms |
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1.3.3 |
Construction and Equipment Requirements |
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1.3.4 |
Application Forms |
1.4 FEES |
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1.4.1 |
Purpose of Inspection Fees |
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1.4.2 |
Establishment Registration Fees |
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1.4.2.1 Types of Establishments |
1.5 CFIA RESPONSIBILITIES |
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1.5.1 |
Inspector Registration Package Review |
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1.5.2 |
Pre-Registration Establishment Inspection |
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1.5.3 |
Recommendation to Register |
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1.5.4 |
Certificate of Registration |
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1.5.5 |
Registration Renewal Procedure |
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1.5.6 |
Revision Procedures |
1.6 ONGOING RESPONSIBILITIES
OF REGISTERED ESTABLISHMENTS |
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1.6.1 |
Responsibilities |
APPENDICES |
Appendix 1 |
Application for Registration of an Establishment (CFIA/ACIA 3043) |
Appendix 2 |
Descriptive Profile of Applicant Establishment for Processed Products (CFIA/ACIA
3382) |
Appendix 3 |
Letter - Registration of a New Honey Establishment |
Appendix 4 |
Letter - Revision to an Existing Honey Establishment Registration |
Appendix 5 |
Letter - Notice of Pending Expiry of Honey Establishment Registration |
Appendix 6 |
Letter - Notice of Pending Expiry of Honey Establishment Registration |
Appendix 7 |
Letter - Notice of Pending Expiry of Honey Establishment Registration |
1.1 REGULATORY REQUIREMENTS
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1.1.1 |
Registration Requirements Registration is required
under the Honey Regulations (HR) of the Canada Agricultural Products Act
to enable an establishment preparing honey to:
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(a) |
engage in international trade (either under his own label or
that of a buyer or first dealer) |
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(b) |
engage in interprovincial trade (either under his own label or
that of a buyer or first dealer); Exemption: Honey may be moved interprovincially
from a non-registered establishment if the honey is packed in bulk containers and the
honey is being conveyed to a registered establishment for the purpose of classification,
grading, repacking or reprocessing. |
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(c) |
apply a Canadian grade mark to the applicable product. |
The following terms are defined in Section 2(1) of the Honey Regulations:
(A) "registered establishment" means an establishment that is
registered in accordance with Section 10;
(B)"packing establishment" means a building in which the preparation
of honey, including its colour classification, takes place, but does not include a
pasteurizing establishment or a producer-grader establishment;
(C) "pasteurizing establishment" means a building in which the
preparation of honey, including its pasteurization and colour classification, takes place;
(D) "producer-grader establishment" means a building in which a
producer grader carries out the preparation, including colour classification, of the
producers honey;
(E) "first dealer" means any person who acquires for sale under his
own label honey packed by another person;
Sections 9 and 10 under Part I.1 of the HR outlines the procedures and requirements
under which an establishment will be registered.
Sections 11 and 16 to 27 under Part I.1 of the HR outline the conditions that an
establishment must meet in order to become and remain registered.
Section 13 of the CAP Act outlines the conditions of registration and operation of an
establishment as a registered establishment under this Act, as well as the fact that all
agricultural products in the establishment are subject to this Act and Regulations. All
honey produced in a registered establishment must meet the requirements of grade names and
standard containers, even if it is to be distributed within the province of manufacture
only.
Note: In addition all local and provincial ordinances, codes and regulations must be
observed. |
1.1.2 |
Products Regulated Under the Honey Regulations Only
"Honey" as defined in the Food and Drug Regulations Section B.18.025,
B.18.026, B.18.027 and in the Honey Regulations, Section 8, may require
registration (Section 1.1.1 above). |
1.1.3 |
Products Regulated Under Other Regulations A separate
registration with CFIA may be required for an establishment producing and/or trading in
other commodities such as fish, maple products, shell eggs, processed eggs, processed
fruit and vegetable products, dairy products, meat or poultry products. Please refer to
your local CFIA inspection office to obtain more information.
Products not standardized by agricultural products regulations (e.g. flavoured honey,
honey straws, apple cider, bakery products, peanut butter) are regulated under the Food
and Drugs Act and Regulations, the Consumer, Packaging and Labelling Act and
Regulations, and other relevant legislation. There are no registration requirements
for establishments producing these products at this time, however, they may still be
subject to CFIA assessment. |
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SUGGESTED REFERENCES
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1.2.1 |
Acts and Regulations Canada
Agricultural Products Act
http://laws.justice.gc.ca/en/C-0.4/index.html
Honey Regulations
http://laws.justice.gc.ca/en/C-0.4/C.R.C.-c.287/index.html
CFIA Agency Fees Notice - Part 7
Honey Fees Order
http://www.inspection.gc.ca/english/reg/cfiaacia/feesfrais/part_7e.shtml
Food and Drug Regulations
http://laws.justice.gc.ca./en/F-27/C.R.C.-c.870/index.html |
1.2.2 |
CFIA Reference Listing Accepted Materials Reference Listing of Accepted Construction
Materials, Packaging Materials and Non-food Chemical Products, CFIA
http://www.inspection.gc.ca/english/ppc/reference/cone.shtml
This is a current list of materials and non-food chemicals which have been found by
Health Canada and CFIA to be acceptable for use in establishments registered with CFIA.
The primary purpose of this publication is to provide a reference for both inspection
personnel and representatives of the managerial staff of establishments, to indicate
acceptance status for products intended for use in their establishments. The inclusion of
the name of a product in this list is not to be construed as an endorsement for that
product by the CFIA.
Information on how to obtain acceptance for the
use of materials and agents in establishments, can be found at:
http://www.inspection.gc.ca/english/ppc/reference/sube.shtml
or by contacting:
Technical Program Officer
Non-Food Chemical and Container Integrity Programs
ADRI - CPQP
Floor 3, Room C314
3851 Fallowfield Road
PO BOX 11300
Ottawa, Ontario
K2H 8P9
tel.: (613)228-6698 / fax (613)228-6675 |
1.2.3 |
General References Other useful information (e.g. Food Safety Enhancement Program [FSEP]
and HACCP) can be found on the CFIA Website at: http://www.inspection.gc.ca/english/fssa/polstrat/haccp/haccpe.shtml |
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PROCEDURES FOR REGISTRATION AND INDUSTRIES RESPONSIBILITIES
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1.3.1 |
Application Submission A complete registration package
must include the following:
- Letter of Request for Registration - signed and dated by the management/owner/legal
agent to confirm commitment to meet the registration requirements of the Honey Program
- Application for Registration of an Establishment (CFIA/ACIA 3043)
- Descriptive Profile of Applicant Establishment for Processed Products (CFIA/ACIA 3382)
- Letters of Incorporation (if applicable, photocopies are permitted)
- Registration Fees (Section 1.4.2)
- Copy of Sanitation and Pest Control Programs
The application package should be forwarded to the local CFIA inspection office and
arrangements must be made for a pre-registration establishment inspection. |
1.3.2 |
Application Forms The following two forms may be found
at the end of this chapter; at or may be obtained by contacting the local CFIA inspection
office.
These forms must be completed and submitted to the local CFIA inspection office along
with the complete registration package.
Following are instructions on completing the forms.
(a) Application for Registration of an Establishment (CFIA/ACIA 3043)
Type of Application
Check the appropriate box.
New: For a new establishment;
Renewal: For the annual renewal of the registration (based on the
anniversary date of the original registration);
Revision: For any changes made to the legal name of the establishment or
the mailing address of the establishment.
Preferred Language of Correspondence
Check the appropriate box.
Existing Registration Number (if applicable)
For renewal or revision, indicate the registration number assigned to the
establishment.
Legal Status of Business
Check the appropriate box.
Corporation or Limited Company: This consists of a
legally registered or incorporated entity. The business name usually includes Ltd. or Inc.
in the title. The business incorporation documents may be
federally or provincially registered. Copies of official articles
of incorporation or other registration documents are required.
Example: Honey Inc.
Partnership: When two or more individuals operate a
business, they may form a partnership. This partnership must be registered. Example: Mike
Smith and Sons.
Individual: This condition applies when an individual
operates a business on their own without a business registration or documentation as long
as the persons first name and surname are used in the name. Example: John
Whites Honey. An individual can operate a business without using their own name in
the business name but if that is the case then the name should be officially registered.
If the business name is not registered then the individual must provide proof of
identification by submitting a copy of their birth certificate or their drivers
licence.
Co-operative: This is a business such as a farmers
co-operative which has been created under the Co-operative Act. This business must provide
legal documents establishing the co-operative. Example: Honey Packers Co-operative.
Legal Name of Business As Registered
Please ensure that the company name recorded on the form is exactly the
same as is indicated on the partnership documents or the letters of incorporation.
In cases where an operating name is not registered, the complete name of
the individual requesting registration must be used in establishing the legal status of
the business. The operating name should be added as an additional information under
"Also Doing Business As".
Under the "Also Doing Business As" heading, the applicant should
indicate each commercial name used.
Street Address or Legal Description of Location of Establishment
Urban Areas
The street number, street name, town and province are acceptable as the
legal address to be indicated in this box.
Rural Areas
The street number, street name, town and province are acceptable as the
legal address to be indicated in this box. However, where street numbers and names are not
available, the legal address in use in the province must be identified. The Ontario format
is as follows: Lot, Concession, Township, County, Municipality and Province. In the
Atlantic provinces, some places are still only identified by a registered survey number.
Please note that there is a separate box to indicate the mailing
address. When a P.O. Box number is being used for mailing purposes, it must be shown in
the box assigned for the mailing address.
Mailing Address Including Postal Code
Please indicate the mailing address which may not be the same as the legal
address of the establishment. When a P.O. Box Number is being used for mailing purposes it
must be shown in this box.
Telephone and Facsimile
Provide the telephone # and facsimile # of the establishment or the
operator. It is requested that a 24 hour emergency number also be provided. This number
will only be used in case of food recall emergencies.
Name, Mailing Address and Postal Code of Applicant
If this is exactly the same as in the above fields, indicate same as above.
This may be the establishment or personal address for the smaller businesses. For larger
corporations, this may be the establishment address or address of the head office.
Telephone and Facsimile
Provide the telephone and facsimile number if different from the
establishments numbers.
Partnership/Individual Ownership
This only needs to be completed for partnerships or individual ownerships
to show the names, titles, and addresses of all parties involved in the business. This can
be attached on another page if more room is required for this information.
Signature, Official Title and Date
The person who signs the application form must be a responsible person
within the company (e.g. a director or shareholder). In addition to the signature, please
print the name, date of request and identify the title or official capacity of the person
within the company.
Agency Use Only
This area is reserved for the responsible inspector to sign, date, and make
any necessary comments after reviewing the application.
Reverse Side of Application
Please check the appropriate box indicating the Act and Regulations that
apply to the operation.
(b) Descriptive Profile of Applicant Establishment for Processed Products
(CFIA/ACIA 3382)
The descriptive profile should always accompany the application for registration form.
It is important to complete this form properly. The information provided from this profile
is required to identify the type of establishment and the products packed. This
information is required to plan the inspection activities that will be taking place in the
establishment.
Name and Location of the Establishment
The name of the establishment must correspond with the name on the "Application
for Registration of an Establishment" form. Also, the location of the processing
establishment must be provided.
- Type of Establishment
The types of establishments operating under the Honey
Regulations include a Honey Packing Plant, Honey Pasteurization Plant or a Honey Producer
Grader (Section 1.1.1). Check the appropriate box. Fees are based on the Honey Fees
Order that can be found on the CFIA Website at: http://www.inspection.gc.ca/english/reg/cfiaacia/feesfrais/part_7e.shtml
(Section 1.4).
Commodities Packed
At least one product must be indicated (e.g. Honey)
Direction (Map) to Location of Establishment
Please make a schematic drawing of the location of the establishment.
For Internal Use
This section is to be completed, signed and dated by the Area Program
Network Specialist.
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1.3.3 |
Construction and Equipment Requirements Building
exterior, interior and surrounding areas must be designed, constructed and maintained in a
manner to prevent conditions which may result in the contamination of food.
More details on construction and equipment requirements can be obtained through your
local CFIA inspection office. Refer to Chapter 4 of this manual and at: Reference
Listing of Accepted Construction Materials, Packaging Materials and Non-food Chemical
Products (http://www.inspection.gc.ca/english/ppc/reference/cone.shtml). |
1.3.4 |
Documentation of Written Programs Prior to obtaining
registration there is a legal requirement for establishments to have developed, documented
and implemented a sanitation and pest control program. These programs must be reviewed and
assessed by the inspector before proceeding with approval of the establishment
registration.
In addition to sanitation and pest control programs, registered establishments are
encouraged to develop, document and implement other prerequisite programs.
Prerequisite programs are universal steps or procedures that control the operational
conditions within a food establishment allowing for environmental conditions that are
favourable to the production of safe food. The prerequisite programs listed below will be
reviewed and assessed by the inspector during the initial establishment inspection in
accordance with Chapters 4 and 5 of this manual The inspector may require some changes to
the programs if they are incomplete or if some improvements are needed.
The written programs are:
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I |
- Premises |
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II |
- Transportation and Storage |
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III |
- Equipment. |
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IV |
- Personnel |
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V |
- Sanitation and Pest Control (Mandatory) |
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VI |
- Complaints and Recall |
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1.4.1 |
Purpose of Inspection Fees
Fees are based on the Honey
Fees Order that can be found on the CFIA Website at:
http://www.inspection.gc.ca/english/reg/cfiaacia/feesfrais/part_7e.shtml. This order states that a fee is
payable for the registration of an establishment or the renewal of an existing
registration on a annual basis. The purpose of the fee is to cover part of the costs
associated with inspection activities. Fees are payable to the "Receiver General for
Canada" only by cheque, money order or credit card. CFIA/ACIA
0527 may be used as receipt of payment. |
1.4.2 |
Establishment Registration Fees (a) Duration of
Registration
All establishment registrations will be valid for one year, from the date of
registration. The expiry date will be indicated on the Certificate of Registration.
(b) Registration Fees by Type of Operation
The annual fees payable for the registration of a honey establishment are as follows:
REGISTRATION FEES |
Type of Establishment |
Fee |
Honey Producer Grader Establishment |
$100 |
Honey Packing Establishment |
$200 |
Honey Pasteurizing Establishment |
$400 |
Note: Taxes are not applicable. |
1.4.2.1 |
Types of Establishments
Honey Producer Grader Establishment
An establishment that extracts, grades, classifies by colour and packs only
the honey produced in their own apiaries.
Honey Packing Establishment
An establishment that prepares, grades, classifies by colour and packs
honey.
Honey Pasteurizing Establishment
An establishment which pasteurizes honey in addition to preparing, grading,
colour classification and packing honey. Pasteurization is defined as treated in a
registered pasteurizing plant by the controlled application of heat so that the honey is
free of viable sugar-tolerant yeasts.
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1.5 CFIA RESPONSIBILITIES
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1.5.1 |
Registration Package Review The registration package,
as described in Section 1.3.1, will be reviewed by the inspector and any missing
information will be requested from the establishment. Once it has been verified that the
registration fee has been received by CFIA, the inspector should make the necessary
arrangements with the operator of the establishment to carry out a pre-registration
inspection. |
1.5.2 |
Pre-Registration Establishment Inspection The
establishment will be inspected for compliance with Sections 16 to 27 of the Honey
Regulations. If the establishment is in full operation, an in-depth inspection will
be undertaken. If the establishment is not in full operation, a partial inspection can be
undertaken to recommend registration and when this establishment is registered and in full
operation, a full in-depth inspection must be scheduled. In both cases, the requirements
stated in Chapters 4 and 5 of this manual will be observed and assessed for compliance.
Inspectors will discuss results with establishment management. An establishment
inspection report will be left with the applicant. An action plan will be requested for
the correction of identified infractions. At this stage, the inspector and applicant will
review the application package and complete or correct it, if needed. |
1.5.3 |
Recommendation to Register When the required documents
and the inspection report are reviewed and they indicate that the establishment meets all
the registration requirements, the package should be sent to the Area Program Network
Specialist along with proof that registration fees have been paid.
A registration number may be reserved for the establishment, in advance, to allow for
preparation of labels and printing of cartons. However, the establishment must be informed
that no production using these packaging materials is allowed prior to official issuance
of certificate of registration. The reserved number may be obtained from the Area Program
Network Specialist.
The Area Program Network Specialist will input the legal name and/or operating name,
mailing address of the establishment and legal description of location of establishment
into the registration list, which is maintained in the Client Management System (CMS). The
CMS will serve as a national registration list for all registered honey establishments. |
1.5.4 |
Certificate of Registration (CFIA/ACIA 5138)
The formal acknowledgement of the honey establishments registration is confirmed
through the issuance of a Certificate of Registration. The Certificate of Registration
must contain the legal name and/or operating name and legal description of location of
establishment. This certificate along with a letter (Appendix
3) explaining the meaning and conditions of registration is sent to the establishment.
A copy is sent to the appropriate regional contact. For the establishment registration to
remain valid, it must be renewed annually and appropriate fees submitted to CFIA. |
1.5.5 |
Registration Renewal Procedure CFIA Area Program
Network Offices will initiate the registration renewal procedure before the registration
expires. Registrations will be renewed providing that registration requirements are met,
the establishment is properly maintained as documented by in-depth inspections and
appropriate corrective action plans and the following documents (or equivalent) are
submitted and verified:
- Application for registration is received on a fully completed Application for
Registration (CFIA/ACIA 3043) and Descriptive Profile of Applicant
Establishment for Processed Products (CFIA/ACIA 3382) forms.
- Sanitation and Pest Control Program, if different from the previous year.
- Letters of Incorporation, if different from the previous year.
- Registration fees.
Eight weeks before the expiry date of the registration the Area Program Network
Specialist is responsible to ensure that a "Notice of Pending Expiry of Processing
Establishment Registration", (Letter #4 in Appendix 6), an "Application for
Registration of an Establishment " (CFIA/ACIA 3043), a
"Descriptive Profile of Applicant Establishment for Processed Products" (CFIA/ACIA 3382) and an invoice (CFIA/ACIA 0527) for the
appropriate fee is sent to the establishment. A copy of the invoice may also go to
Accounts Receivable. A copy of the "Notice of Pending Expiry of Processing
Establishment Registration" is sent to the appropriate Operations contact in the
Region.
The establishment must return the completed application forms and payment to CFIA. If
Accounts Receivable receives the application they must forward the application to the Area
Program Network Specialist with confirmation of payment. If the Area Program Network
Specialist receives the application, the funds are forwarded to Accounts Receivable and
the Specialist will process the renewal after confirmation from Accounts Receivable that
the funds have cleared. The Area Program Network Specialist will then update CMS, prepare
the Registration Certificate and issue a renewal letter (Letter #5 in Appendix 7). The
Registration Certificate is sent to the establishment with copies to the appropriate
Operations contact in the Region.
Based on a legal opinion, despite the fact that an establishment is not producing for a
period of 12 months or more, the Certificate of Registration cannot be cancelled if the
establishment was in compliance at the time of operation. Management of the establishment
must be made aware that they are to advise CFIA, in advance, of any production so that an
inspection can be scheduled. Furthermore, as long as the application is complete and the
registration fee is paid annually, CFIA cannot refuse the renewal of the registration.
See Chapter 3 for the procedure regarding cancellation of
registration if fees are not paid. |
1.5.6 |
Revision Procedures
Establishment Changes |
Implications/Concerns for CFIA |
Policy Direction/ Registration Requirements |
1. Ownership changes |
Misuse of registration number |
- Certificate of Registration must be retrieved
- Letter of Cancellation is sent by Area Network Program Specialist
- Update CMS
- Letters of Incorporation/proof of business name included with CFIA/ACIA
3043, if required
- New registration is required
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2. Moving of the establishment to different legal address |
Misuse of registration number |
- Certificate of Registration must be retrieved
- Letter of Cancellation is sent by Area Network Program Specialist
- Update CMS
- Letters of Incorporation/proof of business name included with CFIA/ACIA
3043, if required
- New registration is required
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3. Company name change |
To reflect legal identity on CMS |
- Certificate of Registration must be retrieved
- No fee charged
- Update CMS
- Letters of Incorporation/proof of business name included with CFIA/ACIA
3043, if required
- Revision on CFIA/ACIA 3043
- Issuance of new Certificate of Registration with no change to expiry date
- Appendix 4
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4. Major process changes (Change in establishment profile,
manufacture of new products or lines i.e. flavoured honeys, important process line
changes) |
- Potential contamination of food during construction changes
- Do changes meet requirements of regulations
- Do the changes reflect a change in type of establishment (Descriptive Profile - CFIA/ACIA 3382)
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- Establishment should supply updated schematics/blueprints
- Inspection as required for regulatory and contamination concerns
- Update MCAP inspection task list
- Change in registration documents to reflect profile changes: revision on CFIA/ACIA 3043; revision of Descriptive Profile CFIA/ACIA
3382; fee change and issuance of new Certificate of Registration with a change in expiry
date
- Appendix 4
- Certificate of Registration must be retrieved
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5. Major construction on existing legal location of
establishment (i.e. new building)
With no change to establishment profile (Producer-Grader/ Packer/Pasteurizer) |
Does new building meet requirements of regulations |
- Establishment should supply updated schematics/blueprints
- Inspection is mandatory prior to production
- Update MCAP inspection task list
- No change in registration documents
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6. Construction changes within existing establishment
(expansion, renovation). With no change to establishment profile (Producer-Grader/
Packer/Pasteurizer) |
- Potential contamination of food during construction changes
- Do changes meet requirements of regulations
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- Establishment should supply updated blueprints
- Inspection as required for regulatory and contamination concerns
- Update MCAP inspection task list
- No change in registration documents
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7. Closing of the establishment |
Misuse of registration number |
- Certificate of Registration must be retrieved
- Letter of Cancellation is sent by Area Network Program Specialist
- Update CMS
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1.6 ONGOING RESPONSIBILITIES OF REGISTERED ESTABLISHMENTS
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1.6.1 |
Responsibilities After the establishment becomes
registered, the operator is responsible for compliance with the regulations as well as the
following:
(a) Operational Changes
As soon as possible, the operator must inform the local inspector of the intention to
change the items below:
- Construction changes (expansion, renovation, important process line changes)
- Major process changes or addition (Manufacture of new products or lines, i.e. flavoured
honeys)
- Closing of the establishment
- Ownership or company name changes
- Moving of the establishment or part of the establishment
The local inspector will indicate to the operator if new documents or forms must be
submitted and if a new certificate will be issued. An inspection of the new
installation/establishment may be required.
(b) Maintenance and Operation
The establishment must be maintained and operated in accordance with the Honey
Regulations. [HR sections 16 to 19 and 25]
(c) Certificate of Registration
The Certificate of Registration must be kept posted in a conspicuous place in the
establishment, for the period during which it remains in force. This certificate cannot be
transferred to another establishment [HR section 11(1) and (2)]. If the certificate is
ever lost or misplaced it is the establishments responsibility to request a
replacement certificate from CFIA.
(d) Establishment Registration Number
The registration number assigned to the establishment or the establishment's name and
address must be marked on the label as per the requirements of the Honey Regulations.
[HR section 35 (1)(b) and 36 (1)(c)]
(e) Approved Label File
Each registered establishment must maintain an up to date file including each label
that is used in that establishment. [HR section 21(1)(b)]
(f) Assistance to Inspectors
During an inspection, investigation or sampling activity, the operator of the
establishment must provide the inspectors with reasonable assistance to enable them to
carry out their inspection duties as well as provide any information requested as stated
in Sections 21, 26 and 38 of the Honey Regulations.
(g) Sampling
The operator must supply, without charge, samples as requested by the inspector for
grading and analysis as stated in Section 21(1)(b) of the CAPA.
(h) Establishment Registration Fees
The registration fees must be paid prior to the expiry date of the registration. |
Chapter 1 - Table of Contents | Appendices |