Canada Travelling Exhibition Indemnification Program

Conditions to be Included in the Loan Agreement between the Applicant and the Owner

The indemnity agreement is conditional upon the following terms being part of the loan agreement:

Packing, Shipping, Storage, Environmental Conditions

1. The Applicant shall ensure that each participating institution and storage facility follows the policies, procedures, techniques and methods with respect to packing, shipping, handling, storage, security and environmental conditions as described in the application approved by the Minister for purposes of entering into an indemnity agreement.
   
   

Condition Reports

2. The Applicant shall ensure that upon each occasion of packing and unpacking the objects or appurtenances covered during the period in which the indemnity agreement is in effect, each participating institution prepares, and sends to the Minister on request, a report setting out their condition.
   
   
3. The condition report shall include, in respect of each object or appurtenance:
   1. its accession number or other identifying number;
   2. the date of the examination;
   3. the name of the examiner;
   4. its description, including measurements, material composition and method of construction;
   5. a description of its condition, including evidence of previous treatment, previous repairs or alterations;
   6. the methods of examination used and the findings of the examination;
   7. photographs; and
   8. preservation requirements, such as any conditions for storage or handling.
   
   

Notice

4. The Applicant shall notify the Minister immediately of any change in the circumstances set out in the application on which the indemnity agreement is based through the:
   Canada Travelling Exhibitions Indemnification Program
   Heritage Policy Branch, Department of Canadian Heritage
   15 Eddy Street, 3rd Floor
   Gatineau, Quebec
   K1A 0M5

Mitigation of Loss

5. The Applicant shall ensure that in the event of loss of or damage to an indemnified object or appurtenance, each participating institution and storage facility takes all reasonable steps possible to minimize the amount of loss or damage.

Acknowledgment

6. The Applicant shall ensure that each participating institution includes an acknowledgment of the role of the Government of Canada in supporting and facilitating the exhibition of the object or appurtenance in any publicity material in all media, including the exhibition catalogue. Unless the Minister agrees otherwise, the acknowledgment shall be written as follows:

   Supported by the Department of Canadian Heritage through the Canada Travelling Exhibitions Indemnification Program / Avec l’appui du ministère du Patrimoine canadien par le biais du Programme d’indemnisation pour les expositions itinérantes au Canada

Report on Exhibition

7. The Applicant shall ensure that two copies of each catalogue, poster, and any other published material produced in connection with the exhibition are sent to the Minister.
   
   
8. The Applicant shall ensure that, at the conclusion of the period during which the indemnity agreement is in effect, attendance figures for each venue of the exhibition are sent to the Minister.