ADMINISTRATIVE FORMS
OVERSEAS SCHOOLS ADMINISTRATION POLICY AND REGULATIONS (OSAP)
| OSAP FORM | TOPIC |
| 100 - REGULATIONS AND ORGANIZATION | |
| 100.2 - Pedagogical Advisor | |
Purchase Order Pedagogical Service request |
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| 100.3 - School Committee | |
Minutes Of Committee Meeting |
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Annual Financial Report |
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| 200 – CLASSROOM MANAGEMENT | |
| 200.3 - Admission | |
SHAPE International School non-entitled student application & notice to their sponsors |
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AFNORTH International School non-entitled student application form & procedures for enrolment |
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AFNORTH - Welcome Letter |
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AFNORTH - Registration Form |
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AFNORTH - Emergency Contact Information |
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AFNORTH - School Health Record |
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AFNORTH - Medical Consent Form |
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AFNORTH - Special Medical Power of Attorney |
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AFNORTH - Language Information Form |
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AFNORTH - Medical/Educational Outing Permission Form |
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AFNORTH - Publication Permission Form |
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AFNORTH - Student Computer and Internet Access Agreement |
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AFNORTH - Registration Questionnaire - Sponsor Category |
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SHAPE - Letter to Parents with enrolment information |
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SHAPE - Overview of Canadian Section |
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SHAPE - Welcome Letter/Registration package |
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SHAPE - Registration/Student Information/Emergency Contact/Medical/Day Outing Permission Form |
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SHAPE - Medical Exam/School Health Record |
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SHAPE - Special Medical Power of Attorney |
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SHAPE - Language Information Form |
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SHAPE - Publication Permission Form |
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SHAPE - Student Computer and Internet Access Agreement |
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SHAPE - Request for Student Records |
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| 200.8 – Evaluation | |
Classroom Observation Sheet |
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General Observation Sheet |
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Principal's Performance Evaluation Form |
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Teacher's Performance Evaluation Form |
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| 200.10 – Occasional Teacher | |
Occasional Teacher RCPO (E) – Employee Information |
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Occasional Teacher Statement Of Days Worked |
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Occasional Teacher Qualifications |
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Purchase Order/Classroom Occasional Teacher (short-term substitute not to exceed 19 days) |
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Occasional Teachers – Year-To-Date Summary Of Hours Worked |
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| 200.11 – Teacher Assistants | |
Employee Information |
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Teacher Assistant Time Sheet |
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Purchase Order / Teacher Assistant (New Position) Request |
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Purchase Order / Annual January Teacher Assistant Request (In School Non-Instructional TA & Instructional TA) |
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Purchase Order / Annual January Bus Monitor Request |
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Purchase Order for Teacher Assistant |
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Teacher Assistants – Year To Date Summary Of Hours Worked |
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Non-Teaching Professionals - Teacher Assistants - Performance Appraisal Form |
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| 200.14 – Curriculum And Student Expectations | |
Inspection Preparation of Course Calendar |
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Inspection Preparation of Course Outlines |
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Annual update of Comparison of American and Canadian Academics Offered at AFNORTH International School |
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Annual update of Ontario - DoDDS Course Codes |
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| 200.15 – Field Trips, Excursions and Educational Tours Expectations | |
Request Form / Purchase Order For A Field Trip, Excursion And/Or Educational Tour |
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Educational Tour Consent Request Form |
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Itinerary for a Field Trip, Excursions and/or Educational Tours |
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Cost Estimate for Field Trips |
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Checklist for Field Trip and Excursions |
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| 200.20 – Professional Development | |
Purchase Order/Professional Development |
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| 300 – TEACHER CONTRACT AND BENEFITS | |
| 300.1 – Teacher Selection | |
Purchase Order/Teacher Selection Committee |
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Application Form for Teacher/Principal DND Dependants Schools Overseas |
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Teacher’s Performance Evaluation Form |
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Principal’s Performance Evaluation Form |
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Teacher's Application Sets (OSAP 300.01.2 - OSAP 300.01.3) |
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Principal's Application Sets (OSAP 300.01.2 - OSAP 300.01.4) |
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| 300.2 – Teacher Contract - Loan of Service Agreement | |
Application for Extension of LOSA |
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Application letter to sponsoring board requesting extension of LOSA (sample) |
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Request for extension – school board reply (sample) |
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| 300.3 – Teacher Sponsorship Program | |
Sponsor’s Guide |
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Family Fact Sheet |
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Relocation Planner |
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| 300.4 – Moving to Europe and Moving From Europe | |
Checklist of Things to do Arrival in Europe |
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Dependent Education Support Centre IN/OUT Clearance Form |
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Things to do – Teachers returning to Canada |
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Purchase Order – Application for House Hunting Trip - Move to Europe |
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Purchase Order - Application for House Hunting Trip – Move to Canada |
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Purchase Order – Application for rent in Advance of a move |
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Purchase Order for Home Inspection Trip |
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Moving to Europe and Moving from Europe – Purchase Order for Shipment of PMV |
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Moving to Europe and Moving from Europe – Purchase Order for Air Travel |
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Moving from Europe – Purchase Order for Travel by Sea |
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Inventory of Household Goods and Effects |
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Purchase Order for Teachers’ LTS |
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Purchase Order / Application for change of Destination from Europe |
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| 300.5 – Teachers Foreign Service Benefits under Military Foreign Service Instruction | |
Teacher’s Allowance. Personal Information and Annual Verification |
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Purchase Order/MFSI Allowance |
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Request for Vacation Travel Allowance (VTA) |
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Purchase Order/Request for Vacation Travel Allowance |
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| 300.7 – LOSA Teachers Absence Policy | |
Leave Report |
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DND Dependants School Overseas - Monthly Statistical Report of Attendance |
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Principal’s Monthly Attendance Report |
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Request for Compassionate Travel Allowance |
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Purchase order/Compassionate Travel Request |
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DND/CF School Teacher Travel Information |
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| 400 – SCHOOL TRANSPORTATION | |
| 400.1 – School Transportation | |
Request for Busing Services |
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Request for Temporary Change of Bus Route for Families in the Geilenkirchen Area |
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Request for Busing Services- Non-Entitled Students |
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Busing Information for New Families in the Geilekirchen Area |
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Purchase order - Annual Bus Expenditure – Bus Contract German side to AFNORTH Schools |
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Purchase order – Monthly Actual Bus Expenditure – Bus Contract German side to AFNORTH Schools |
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Incident report |
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| 600 – FINANCE/ADMINISTRATION/PURCHASE | |
| 600.1 – Business Planning | |
Business Plan December submission |
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AFNORTH - Annual Submission for next school year proposed operating expenses |
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SHAPE - Annual Submission for next school year proposed operating expenses |
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DEMO –E -Annual Submission for next school year proposed operating expenses |
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DCBA 5/DEM -Annual Submission for next school year proposed operating expenses |
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| 600.3 – Travel and Claims | |
Purchase Order/ Travel Request / Authorization |
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Minor Expense Claim |
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| 600.6 – Annual Education Reports | |
Monthly Maintenance – General Annual Report |
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Monthly Maintenance – Annual Teachers Leave Report |
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| 600.7 – Purchase Orders for Finance/Administration | |
Retirement Gratuities DND Canadian Base Closure |
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OSAP Purchase Order -Canada’s Annual partnership payment to SHAPE/AFNORTH International School |
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Purchase Order –SHAPE/AFNORTH Telephone/Cell Phone/Internet Cost – Rental and Monthly Charges |
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Purchase Order – Goods and Services – Not included in the Budget |
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| 600.8 – Purchase -Classroom/Teacher/Furniture/Computer/Inventory | |
DCBA 5/DEM Purchase order |
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Tax Exempt letter |
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Purchase Order - Class I - Student Classroom Resources |
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Purchase Order - Class II - Teacher Resources |
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Purchase Order - Class III - School Furniture |
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Class IV – Canadian Section Classroom Inventory |
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Class IV – AFNORTH International School Canadian Textbook And T83 Calculator Inventory Control Sheet |
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Purchase Order - Class V - Computer Equipment |
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Purchase Order - Class VI - School Office Supplies |
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| 600.9 – Staff Assistance Visit | |
Semi-annual visit guidelines DEMO-E |
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LOSA teacher’s Arrival Interview by DEMO-E |
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LOSA teacher’s Departure Interview by DEMO-E |
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Semi-annual visit guidelines by DCBA 5/Dependent Education Management |
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| 600.10 – Administrative Support Staff Expectations | |
DND Dependants Schools Overseas LEE staff -Civilian performance planning sheet |
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Purchase Order / Request for LEE School Support Employee |
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Purchase Order / Request for OSAP 600.10.3 DND Dependants Schools Overseas Casual Support |
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