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Part V - Education and related care of dependent children
FSD 34 - Education allowances
Introduction
The object of this directive is to provide financial assistance to employees
serving abroad to ensure that their dependent children obtain elementary and
secondary education which approximates Canadian standards and which enables the
child to re-enter the Canadian school system with as little disruption as
possible.
An education allowance is provided to employees assigned outside Canada who
incur costs necessary to obtain education for dependent children which would
ordinarily be provided/obtained without charge in the public school system in
Ontario or equivalent in other provinces. An education allowance will permit a
student to complete a year of Junior Kindergarten, a year of Kindergarten, eight
years of elementary education (six years of elementary in Quebec), and four
years of secondary education (five years of secondary plus two years of general
pre-university CEGEP I and II in Quebec) up to and including the school year of
the 21st birthday.
Post secondary shelter assistance may be provided up to and including the
school year of the 23rd birthday for a student in full-time
attendance at a post secondary educationalinstitution in Canada.
This directive became effective September 01, 2002.
Definitions
34.01 For the purpose of this directive, the following
definitions apply:
(a) compatible education
(enseignement compatible) means an education system which provides an
educational curriculum and services compatible with those normally provided
without charge in schools in Ontario from junior kindergarten to secondary
school graduation, taking into consideration:
(i) the desirability of
continuation in the child's educational stream, and
(ii) the educational history and
other personal factors pertinent to the child's education.
(b) education allowance (indemnité
scolaire) is an allowance for admissible education expenses, provided on an
annual basis to employees outside Canada with dependent students/children to
obtain compatible schooling that will enable the dependant to continue in the
chosen educational stream and will facilitate re-entry into the next higher
grade level at a provincial public school system upon return to Canada.
(c) education expenses (frais de
scolarité)
(i) admissible expenses
(frais admissibles) means actual expenses which are necessary to accomplish
the purpose of this directive, in respect of a dependent child/student. These
include:
(A) fees, expenses and charges for
courses, instruction, services or programs normally provided free as part of
the educational program in Ontario or equivalent in other provinces when it
is a compulsory condition of re-enrolment to public education in that
province, but not provided free of charge at the school attended by the
child, such as:
(1) tuition fees,
(2) fees for subjects
normally on the school curriculum,
(3) non-refundable
application fees, including fees at more than one school where the
employee has applied to several to ensure the dependent child's/student's
registration/acceptance in a school, as appropriate to the circumstances,
notwithstanding this may exceed the established ceiling;
(4) non-refundable
registration fees,
(5) entrance fees,
(6) charges for prescribed
textbooks,
(7) school/craft supplies as
determined by the appropriate foreign service interdepartmental
co-ordinating committee on the basis of practice followed by:
- Ottawa-Carleton District School Board
- Ottawa-Carleton Catholic School Board
- Conseil des écoles catholiques de langue française du Centre-Est
- Conseil des écoles publiques de l'Est de l'Ontario
(8) examination fees,
including compulsory fees associated with International Baccalaureate (IB)
fees, Advanced Placement (AP) fees and Scholastic Aptitude Tests (SAT)
fees,
(9) library fees,
(10) laboratory charges,
(11) computer user fees,
(B) expenses when paid as a
compulsory condition of enrolment, such as:
(1) graduation fees,
(2) military uniform rental,
(3) school building fund fee
or similar specialized disbursement for this purpose, subject to the
provisions of the Financial Administration Act,
(4) non-resident fee,
(5) athletic fee,
(6) identification cards and
associated pictures,
(7) school foundation fee,
(8) medical examination and
service fees,
(9) fees related to the
security of the students and/or school,
(10) fees for courses, instruction,
services, programs and/or field trips which are part of the curriculum of
the school attended by the child/student, and which are not normally
provided free of charge as part of the educational program in Ontario,
(11) mid-day meal service reduced by an
amount determined by the appropriate foreign service interdepartmental
co-ordinating committee, which shall be deemed the parent's
responsibility,
(12) accident liability insurance to
protect the educational institution, and
(13) the cost of pre-testing for first
entry to a lycée outside Canada;
(C) local transportation expenses
provided by or for the school, such as school bus service, normally for one
return school trip each school day between the child's/student's place of
residence and place of education;
Instructions
1. An allowance for field
trips will only be considered where the appropriate foreign service
interdepartmental co-ordinating committee is satisfied that such trips are
compulsory and costs are included in the school fee schedule or where failure to
participate would result in failure of the grade (confirmed in a letter from the
school principal).
2. In special situations,
Post Management Committees may authorize expenses for local transportation
provided by or for the school for more than one return school trip each school
day. Special situations would include situations where:
(a) the child is not permitted to
remain in school during the mid-day break,
(b) supervision is not provided
during the mid-day break,
(c) instruction is scheduled to
provide a mid-day break in which children are expected to return home.
Guidelines
Transportation of dependent children to school in other situations is
provided for in FSD 30 - Post Transportation and Related Expenses.
(D) fees, expenses and charges for:
(1) supplementary courses or
programs, or where a structured course or program is not available,
private tutoring, undertaken after notification of posting at the old
place of duty prior to relocation or at the new place of duty following
relocation. Such courses must be recommended by a competent educational
authority in order to meet a requirement for a compulsory course and/or to
enable the student to meet the appropriate grade level at the school at
the new place of duty. Such expenses will only be authorized where the
academic deficiency is attributable to foreign service and is not due to
the fault or choice of the student and/or employee;
(2) courses and/or private
tutoring in subjects not provided by the school attended by the
child/student but required on return to Canada by a Canadian provincial
education system for secondary graduation;
(3) private tutoring in
subjects where the educational level of the child/student is below that of
the class, form or grade which is attended and such tutoring is
recommended by competent educational authority to ensure compatibility of
education, where the academic deficiency is attributable to foreign
service and is not due to the fault or choice of the student and/or
employee;
(4) private tutoring in the
second official language to provide up to 50 hours of instruction in a
school year for a child being educated at the post (except for junior
kindergarten).
(E) Roman Catholic education
comparable to that provided by the Ontario Ministry of Education. Where
Roman Catholic education is not available, expenses for Roman Catholic
religious instruction may be claimed.
(F) actual and reasonable expenses
for board and lodging, laundering and mending during terms of scheduled
instruction where elementary education has been authorized away from the
post because schools at the post are not compatible, or for secondary
education or equivalent away from the post;
(G) actual and reasonable commercial
storage expenses for a dependent student's personal effects between
consecutive school years.
(ii) inadmissible expenses (frais
inadmissibles) include:
(A) school pictures,
(B) sports equipment,
(C) school magazines,
(D) refundable deposits including
those for textbooks, sports equipment or similar items,
(E) school uniforms,
(F) pocket money,
(G) donations, grants or similar
specialized disbursements (except for compulsory school building fund fees)
unless authorized by the Deputy Minister of Foreign Affairs, on the
recommendation of the appropriate foreign service interdepartmental
coordinating committee.
(H) optional field trips,
(I) expenses for private music
and dancing lessons, and
(J) purchase or rental of
computer equipment.
(d) school year (for an education
allowance) (année scolaire (pour une indemnité scolaire) is the actual
academic year, which is normally September 1 to August 31 in the northern
hemisphere and January 1 to December 31 in the southern hemisphere.
34.02
(a) The deputy head, in accordance
with this directive, shall authorize the payment of an education allowance to an
employee to provide a dependent child/student with an education up to and
including the school year of the 21st birthday, which corresponds to:
(i) junior
kindergarten/kindergarten school optional programs, as offered by the
Ontario Ministry of Education, for students aged 3 years 8 months/4 years 8
months as of September 1 of the school year, or as of January 1 of the school
year in the southern hemisphere;
(ii) elementary school
programs equivalent to Ontario grades 1 to 8, or to Quebec grades 1 to 6,
as applicable; and
(iii) secondary school programs
equivalent to Ontario grades 9 to 12, or to Quebec Secondary I to Secondary V
and general pre-university CEGEP I and II, as applicable.
Instructions
1. For children starting
junior kindergarten or kindergarten in the 2002-2003 school year, eligibility
for an allowance shall be determined on the basis of the child's age at the
commencement of the academic year rather than on September 1, 2002.
2. Students entering
secondary school at the grade 9 level before September 1, 1999 (i.e. enrolled
September 1, 1998 or earlier) may be considered for an Education Allowance to
permit study associated with completing the six Ontario Academic Credits (OAC)
level pre-university course or equivalent.
3. As education in the
Province of Quebec is under review, the provisions of Sections 34.02 (a) (ii)
and (iii) shall be reviewed annually on September 1, and adjusted as necessary,
by the appropriate foreign service interdepartmental co-ordinating committee, to
ensure compatibility with Ontario (OAC).
(b) The Deputy Minister of Foreign
Affairs, on the recommendation of the appropriate foreign service
interdepartmental co-ordinating committee, may authorize the payment of
admissible education expenses directly to an educational institution on behalf
of an employee or group of employees. The employee is obliged to inform Post
management in writing, immediately on receipt of a bill from a school and/or
when a child terminates schooling during the academic year for which an
education allowance has been paid. Any advanced funding which may be refunded by
the school under such circumstances must be made payable to the Receiver General
for Canada. In the event that the school, in error, makes a refund directly to
the employee, this must immediately be refunded to the Receiver General;
(c) Before authorizing an education
allowance, the deputy head, on the recommendation of the appropriate foreign
service interdepartmental coordinating committee, shall consider whether a
foreign educational facility is compatible for a child. In forming an opinion on
the compatibility of a school for a particular child, the deputy head shall take
into account the advice of the senior officer at the Mission, the relevant
experience of other departments represented at the Mission, and the opinion of
the employee as to the compatibility of schools at the post, based on the
educational history and other personal factors pertinent to the child's
education. In particular, the deputy head shall be guided by the objective of
providing access for the child of an employee to:
(i) instruction in the
appropriate official language, i.e., English or French, consistent with
Section 23 of the Minority Language Educational Rights prescribed by the
Canadian Charter of Rights and Freedoms;
(ii) schooling in a safe, healthy
and secure environment;
(iii) a curriculum which is reasonably
compatible with the Ontario Ministry of Education curriculum;
(iv) a milieu free of problems arising
from racial segregation or hostility to foreigners;
(v) schooling free from
compulsory, incompatible religious instruction;
(vi) Roman Catholic education,
comparable to that provided by the Ontario Ministry of Education, which right
is confirmed in the Constitution of Canada;
(vii) schooling where there is no lack of
confidence in the school staff, or in the prevailing climate of morality among
the school's student population;
(viii) schooling which will enable
continuation in the child's educational stream.
(d) notwithstanding any of the
other provisions of this directive, an education allowance or related expenses
on behalf of a dependent child/student who resides with the employee's spouse or
common-law partner who has chosen not to accompany the employee on posting shall
not be authorized without the approval of the President of the Treasury Board as
requested by the Deputy Minister of Foreign Affairs, on the recommendation of
the appropriate foreign service interdepartmental coordinating committee.
Instruction
Exceptions to the provisions of Section 34.02(d) are designed for unusual
situations, such as attendance at the Lycée Claudel, which justify payment of
an allowance at a fee-paying school.
Elementary and secondary education at the post
34.03
(a) Subject to FSD 17.05, where a
dependent child is being educated at the elementary or secondary level at a
compatible educational facility at the employee's post, an education allowance
for admissible education expenses shall be authorized in accordance with this
section.
(b) The Deputy Minister of Foreign
Affairs, on the recommendation of the appropriate foreign service
interdepartmental co-ordinating committee, shall establish a post ceiling to
reflect the cost of admissible education expenses at a representative school for
each post where non-fee paying schools are not compatible. The representative
school shall be taken from the roster of compatible schools, as recommended by
the Post to the appropriate foreign service interdepartmental co-ordinating
committee. Once a school has been approved as representative for a post, the
deputy head may approve an allowance for admissible education expenses at any
school on the post roster of compatible schools, up to the post ceiling
established for the representative school.
(c) The Deputy Minister of Foreign
Affairs, on the recommendation of the appropriate foreign service
interdepartmental co-ordinating committee, shall establish a supplementary
allowance, in addition to the post ceiling, for private tutoring and Roman
Catholic instruction, on an individual basis. The deputy head may authorize
these supplementary allowances on an individual basis, in an amount not to
exceed that established by the Deputy Minister of Foreign Affairs.
(d) The Deputy Minister of Foreign
Affairs may establish an education allowance, on an individual basis, where the
representative school is not compatible for a particular child, on the
recommendation of the appropriate foreign service interdepartmental
co-ordinating committee, for those posts where a post ceiling is not adequate
for a particular child or has not been established because the representative
school is a non-fee paying school,
(e) The deputy head, on the
recommendation of the appropriate foreign service interdepartmental
co-ordinating committee, may authorize an education allowance for home schooling
(textbooks, school supplies and other expenses that would be authorized under
the Home Schooling Program) up to the post ceiling, or, where a post ceiling has
not been established, the Ontario non-resident school fee, where:
(i) an employee chooses to
have a child educated at home, in accordance with a Provincial Home Schooling
Program; and
(ii) an "education
plan" is provided that meets a provincial requirement.
Instructions
1. It is expected that the
majority of children at the elementary and secondary level will be educated at
post.
2. Where facilities at the
post are not compatible, or it is in the best interest of the child to receive
secondary level education in Canada or at a school offering a Canadian
curriculum, an education allowance shall be authorized away from post, on an
individual basis, in accordance with Sections 34.04 and 34.05.
3. For those posts where
local non-fee paying schools are compatible, a representative ceiling will not
normally be established and an education allowance will only be considered where
it can be demonstrated that the appropriate non-fee paying school is not
compatible for a particular child.
4. In establishing the roster
of compatible schools, reference shall be made to Section 34.02 (c).
5. In determining the
representative school, the appropriate foreign service interdepartmental
co-ordinating committee shall consider the appropriateness of a particular
school for the majority of children at the post.
6. More than one post ceiling
may be established for the same post. A representative school may be selected
which provides instruction in English and a second representative school may be
selected which provides instruction in French. Similarly, a post ceiling may be
established for elementary education, a second post ceiling established for
secondary education up to the equivalent of Ontario Grade 12 and a third post
ceiling established for the equivalent of Ontario Grade 12/OAC. As well, more
than one ceiling may be established for a post to recognize the location of
various Crown accommodations in relation to compatible schools.
Elementary and secondary education in Canada
34.04
(a) Elementary
Schooling in Canada
(i) Subject to Section
34.02(d), the deputy head may authorize an education allowance for elementary
education in Canada where compatible education at the post is not available
for a particular child, or living conditions at the post are unhealthy for
that child. The education allowance shall include the following:
(A) non-resident school fees for
attendance at a public school, and board and lodgings costs, as determined
in accordance with Section 34.04(b), or
(B) admissible education expenses for
attendance at a residential school where suitable board and lodging cannot
be arranged for attendance at a public school, as determined in accordance
with Section 34.04(b).
(ii) On assignment to a Post
outside Canada, the deputy head may authorize an education allowance for
elementary education in Canada for a dependent student, notwithstanding that
compatible education at the post is available for a particular child or living
conditions at the post are not unhealthy for that child, in accordance with
section 34.04(a), where:
(A) the student attends an elementary
educational institution in Canada, in order to complete the last year of
elementary schooling; and
(B) the maximum amount of the
allowance shall not exceed the lesser of the post education ceiling or the
residential school ceiling in Canada.
Guidelines
1. Section 34.04(a)(ii) is
designed to avoid unnecessary disruptions in a child's education in order to
provide continuity in progressing to the secondary level in Canada.
2. Parents shall contact the
appropriate school board to determine their obligation to pay fees, as
non-resident school fees may not be payable beyond a dependent student's 18th
birthday, in accordance with the Ontario Education Act.
3. Education travel,
including shipment of personal effects, may be authorized in accordance with FSD
35 - Education Travel.
4. Escort travel for one
parent from post to an elementary or secondary school in Canada at the
commencement of the first school year that the student is being educated away
from the post may be authorized in accordance with FSD 35 - Education Travel.
5. Family reunion travel may
be authorized in accordance with FSD 51 - Family Reunion.
(b) Secondary Schooling
in Canada
(i) Subject to Section
34.02(d), where an employee chooses to have a dependent student receive
secondary education in Canada, the deputy head may authorize an education
allowance for this purpose. The education allowance shall include the
following:
(A) non-resident school fees for
attendance at a public school, and board and lodgings costs, as determined
in accordance with this section, or
(B) admissible education expenses for
attendance at a residential school, when suitable board and lodging cannot
be arranged for attendance at a public school, as determined in accordance
with this section;
and,
(C) board and lodging expenses for
weekends, where a dependent student attends a five-day French residential
school in Quebec (seven-day boarding facilities not available).
Instructions
1. The maximum education
allowance payable under this directive for a student being educated at an
elementary or a secondary residential school in Canada shall be determined
annually by the Deputy Minister of Foreign Affairs, on the recommendation of the
appropriate foreign service interdepartmental co-ordinating committee, on the
basis of actual aggregate costs for admissible education expenses at Ashbury
College, Ottawa.
2. In the event that Ashbury
College ceases to provide co-educational residential facilities, the methodology
for the determination of the maximum education allowance payable under this
directive for residential schooling in Canada shall be determined by the
National Joint Council Committee on Foreign Service Directives.
3. The Deputy Minister of
Foreign Affairs, on the recommendation of the appropriate foreign service
interdepartmental co-ordinating committee, shall also establish an allowance for
commercial storage expenses for a dependent student's personal effects between
consecutive school years.
At the discretion of the deputy head, and following the specific request of
an employee, this allowance may include costs for packing and/or local
transportation (pick-up and delivery) of the student's personal effects where it
can be demonstrated that; (revised June 1, 2004)
(a) no other option is available or
practicable; or (revised June 1, 2004)
(b) it is a requirement of the
commercial storage facility, where other storage facilities or arrangements are
not available or practicable; or (revised June 1, 2004)
(c) the proposed arrangement is
cost-effective, having regard to other possible arrangements for the storage of
the student's effects. (revised June 1, 2004)
4. The maximum allowance
payable under this directive for board, lodging, laundering and mending for a
student being educated at a public school in Canada shall be determined annually
by the Deputy Minister of Foreign Affairs, on the recommendation of the
appropriate foreign service interdepartmental co-ordinating committee, to
reflect 75 per cent of the difference in cost between a boarding student and a
day student at Ashbury College, less any surcharges.
5. The allowance for weekend
board and lodging shall be determined annually by the Deputy Minister of Foreign
Affairs, on the recommendation of the appropriate foreign service
interdepartmental co-ordinating committee, based on the weekend rate at
Académie Laurentienne, Val David, PQ.
6. Where a dependent student
attends a qualifying first year university course in lieu of Ontario Grade
12/OAC, the employee may claim an allowance for actual admissible education
expenses up to the amount established for public education in Canada.
7. Where a dependent student
who has been enrolled in the French National curriculum system attends the
Lycée Claudel, the employee may claim an allowance for actual admissible
education expenses, including tuition in lieu of a non-resident school fee, up
to the amount established for public education in Canada.
8. On the basis of
comparability, an allowance for actual admissible education expenses may be
claimed on behalf of a dependent student receiving technical or vocational
training at the secondary school level in Canada, up to the amount established
for public education in Canada.
9. Where a student is
receiving vocational or technical training which is not normally provided free
of charge to residents, the provisions for post secondary education shall apply.
Guidelines
1. Education travel,
including shipment of personal effects, may be authorized in accordance with FSD
35 - Education Travel.
2. Escort travel for one
parent from post to a secondary school in Canada may be authorized in accordance
with FSD 35 - Education Travel.
3. Family reunion travel may
be authorized in accordance with FSD 51 - Family Reunion.
Secondary education away from post but not in Canada
34.05
(a) Subject to FSD 17.05, the
deputy head may authorize an education allowance for a dependent child/student
at the Canadian curriculum secondary school which is nearest to the employee's
post, and which is inspected by the Ontario Ministry of Education and Training,
for employees posted outside North and South America. The allowance authorized
under this section shall not exceed the education ceiling for secondary
residential schooling in Canada, in accordance with Section 34.04.
(b) Where an employee is
cross-posted, the deputy head may authorize an education allowance for a
dependent child/student:
(i) in accordance with the
provisions of Section 34.05 (a); or
(ii) in accordance with Section
34.10.
(c) The Deputy Minister of Foreign
Affairs, on the recommendation of the appropriate foreign service
interdepartmental co-ordinating committee, shall establish a ceiling for
attendance at the Sophia Antipolis School in Valbonne, France, where compatible
educational facilities for instruction in the French National curriculum at the
secondary level are not available at the post.
(d) Where a dependent student is
being educated within the country of assignment but not at the employee's place
of duty, or outside the country of assignment but not in Canada, which does not
offer residential facilities, the details shall be reported to the appropriate
foreign service interdepartmental co-ordinating committee to determine the
amount of education allowance payable.
(e) The provisions of the 1993
Foreign Service Directives shall continue to apply where an education allowance
was authorized prior to September 1, 2002 for attendance at an educational
institution away from post but not in Canada, for the duration of the employee's
posting during which the allowance was authorized, to ensure continuity of
education.
Instructions
1. The intent of this section
is to provide financial assistance to ensure continuity of a dependent student's
education and to avoid unnecessary disruption at the secondary level,
notwithstanding that educational facilities at the post are compatible.
2. In authorizing assistance
under this section, the deputy head shall consider the education needs of a
child, which are a consequence of foreign service, including proximity to the
employee's post.
3. In considering an
education allowance for instruction in the French National curriculum, it should
be noted that assistance may be available for secondary education in Canada in
the lycée system under Section 34.04 (b).
4. Section 34.05 (d) applies
to those situations where educational facilities at the post are not
compatible/available, and may be extended to dependent students at the
elementary level.
Guidelines
1. Education travel,
including shipment of personal effects, may be authorized in accordance with FSD
35 - Education Travel.
2. Escort travel for one
parent from post to a secondary school in Canada may be authorized in accordance
with FSD 35 - Education Travel.
3. Family reunion travel may
be authorized in accordance with FSD 51 - Family Reunion.
Post-secondary education
34.06
Subject to Section 34.02(d), the deputy head may authorize an allowance for
actual costs incurred by an employee on behalf of a dependent student who has
graduated from secondary school in Canada or has obtained equivalent educational
status abroad for:
(a) shelter for the full academic
year where the dependent student is in full-time attendance at a post-secondary
educational institution in Canada which has been approved by the deputy head; or
(b) shelter for the balance of the
academic year where an employee is relocated from a post abroad during the
course of the academic year and a dependent student, who resided with the
employee and who is in full-time attendance at a post-secondary institution at
the employee's post, chooses to remain at the old place of duty to complete the
academic year;
where reimbursement shall be limited to the annual maximum established by the
Deputy Minister of Foreign Affairs, on the recommendation of the appropriate
foreign service interdepartmental co-ordinating committee, on September 1st of
each year, to reflect the cost of single occupancy on-campus residence at the
University of Ottawa. In claiming shelter assistance, an employee shall provide
evidence of actual costs and of full-time attendance until the end of the
academic year. For periods of less than a complete academic year, the Deputy
Minister of Foreign Affairs shall establish a daily rate on the basis of the
annual maximum; and
(c) actual and reasonable
commercial storage expenses, as determined by the Deputy Minister of Foreign
Affairs, on the recommendation of the appropriate foreign service
interdepartmental co-ordinating committee, for a dependent student's personal
effects between consecutive school years.
Instructions
1. "Post-secondary
education" means an education obtained from universities, community
colleges and other related institutions in Canada.
2. The "academic
year" referred to in Section 34.06 includes time for registration at the
beginning of the term and for packing at the end of the term.
3. The provisions of this
section do not apply to a student at the post secondary level in Canada where
the employee's spouse or common-law partner has chosen not to accompany the
employee on posting.
34.07 Subject to Section 34.06(b), the assistance authorized
pursuant to Section 34.06 may, at the discretion of the deputy head, be paid
until the end of the last academic year during which the dependent student
attained the age of 23 years, except that reimbursement may only be authorized
under Section 34.06(a) provided the employee remains abroad during this period.
Refundable deposit/accountable advance
34.08 Where it is a condition of enrolment of a dependent
child/student of an employee who is posted outside Canada that a refundable
deposit be paid to an elementary or secondary level educational institution, the
deputy head may authorize an accountable advance equal to the amount of the
deposit, which shall be accounted for within ten days from the date on which it
is due to be refunded by the school.
Instructions
1. The accountable advance
authorized pursuant to Section 34.08 is not meant to cover any deposit towards
the dependent student's personal expenses.
2. Provisions related to the
financing of advances made under Section 34.08 are contained in the Appendix to
FSD 10 - Posting Loan.
34.09 Blank
Relocation during an academic year
34.10 Where an employee is relocated from one post to another
post or from a post to a place of duty in Canada during an academic year in
respect of which an education allowance is being paid for elementary or
secondary education for a dependent child/student, and;
(a) the dependent child remains at
the old place of duty, the Deputy Minister of Foreign Affairs, on the
recommendation of the appropriate foreign service interdepartmental
co-ordinating committee, shall authorize an allowance for actual admissible
education expenses, including board and lodging expenses, for the balance of the
school year;
(b) the dependent student has been
educated at a location approved by the deputy head away from the employee's
post, an allowance for actual admissible education expenses which had been
approved shall continue for the balance of the school year; or
(c) where expenses are incurred at
another educational institution, an allowance for actual admissible education
expenses shall be authorized for the balance of the school year in accordance
with the appropriate section of this directive.
34.11 Section 34.10 may also be applied at the discretion of the
deputy head in exceptional circumstances, where
(a) a dependent child is evacuated
under Directive 64, or
(b) the school being attended by a
dependent child/student becomes incompatible.
Special education allowance
34.12
Subject to FSD 17.05, the Deputy Minister of Foreign Affairs, on the
recommendation of the appropriate foreign service interdepartmental
co-ordinating committee, may authorize a special education allowance for a
dependent child/student with special education needs, on an individual basis.
This allowance, which may include board and lodging expenses, will be based on
programs normally provided without charge by the Ontario Ministry of Education
and Training and the Ontario Ministry of Community, Family and Children`s
Services for a dependent child/student with:
(a) a physical disability;
(b) special learning needs
(c) gifted learning needs.
Instructions
1. "Special
education" refers to programs provided by the Ontario Ministry of Education
and Training and the Ontario Ministry of Community, Family and Children`s
Services.
2. It is the responsibility
of the employee to provide documentation in support of the special education
allowance, such as, but not limited to, an assessment and recommendation of
appropriate professionals, to the FSD Advisor, for submission to the appropriate
foreign service interdepartmental co-ordinating committee.
3. An allowance under this
section may include hourly fees charged by a teaching aide/assistant normally
provided in a classroom.
Application
34.13
(a) Entitlements under this
directive are available any time after the date on which an employee is
officially notified in writing of an impending posting and continue to be
available until the end of the last academic year that commenced while the
employee was stationed abroad, subject to the provisions of Section 34.10 and to
limitations specified in Section 34.07.
(b) Section 34.13(a) shall apply to
a Head of Mission designate any time after the date of official direction to
proceed with posting arrangements.
Forms
FS34 FS35 TBC 330-36 (Rev. 87/08) Proposal - Education Allowance (FSD 34) -
Family Reunion Travel (FSD 51)
Appendix - Summary of Education Provisions
Education Taken
|
Educational Facilities at Post
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Allowances Payable in Respect of:
|
-
Junior Kindergarten
-
Kindergarten
-
Elementary Education
|
|
At post
|
Compatible
|
Admissible education expenses
UP TO post ceiling
Section 34.03
|
Admissible education expenses
UP TO post ceiling
Section 34.03
|
Home Schooling
|
Admissible education expenses
UP TO post ceiling
Section 34.03 (e)
|
Admissible education expenses
UP TO post ceiling
Section 34.03 (e)
|
In Canada
|
Not Compatible
|
Admissible education expenses
UP TO Canadian maximum (Ashbury)
Section 34.04 (a)(i)
|
Admissible education expenses
UP TO Canadian maximum (Ashbury)
Section 34.04 (b)(i)
|
Compatible
|
For the last year of elementary schooling only -
Admissible
education expenses
UP TO LESSER OF post education ceiling or Canadian maximum (Ashbury)
Section 34.04 (a)(ii)(A)
|
Admissible education expenses
UP TO Canadian maximum (Ashbury)
Section 34.04 (b)
|
Away from Post but not in Canada
|
Not Compatible
|
Sections 34.05 (d) and 34.05 (e)
|
-
English -
Section 34.05 (a)
-
Cross-posting -
Section 34.05 (b)
-
French -
Section 34.05 (c)
-
Within country of
assignment -
Section 34.05 (d)
-
Continuity of Education -
Section 34.05 (e)
|
Compatible
|
Section 34.05 (e)
|
Sections 34.05 (a), (b) and (e)
|
|