Overseas Schools Administration Policy and Regulations

Policy Index by OSAP Section

100- Regulations And Organization  200- Classroom Management  300- Teacher Contract And Benefits  400- School Transportation  500- Safe Schools Expectations  600- Finance/Administration/Purchase  Handbooks

Policy Index by Letter

600- Finance/Administration/Purchase
OSAP TOPIC 600.1 Business Planning 600.01.1 Business Management Plan Annex A Business Plan December Submission Appendix 1 AFNORTH – Annual Submission For Next School Year Proposed Operating Expenses Appendix 2 SHAPE – Annual Submission For Next School Year Proposed Operating Expenses Appendix 3 DEMO-E – Annual Submission For Next School Year Proposed Operating Expenses Appendix 4 DCBA 5-2 – Annual Submission For Next School Year Proposed Operating Expenses   600.2 Financial Services 600.02.1 Reconciliation Timelines For DND Dependants School Overseas Expenditure Monthly Report 600.02.2 Cash Management   600.3 Travel And Claims 600.03.1 Travel Instructions Annex A Purchase Order Travel Request /Authorization 600.03.2 Travel Claims Requirement And Procedures 600.03.3 Reimbursement On Minor Expense Claim For Authorized Work Related Travel Annex A Minor Expense Claim   600.4 Correspondence Management And File Numbers 600.04.1 Correspondence Administrative Procedures Annex A Bilingual Correspondence Annex B Letter To The Public Annex C Letter To A NATO/DND/CF Addressee Annex D Annex And Appendix Annex E Memorandum And Minute Annex F Agenda Annex G Minutes Of Meeting Annex H Presentation Of Matters For Consideration 600.04.2 Correspondence Management – File Numbers   600.5 Electronic Calendar Management 600.05.1 Dependent Education Management – Shared Outlook Electronic Calendar   600.6 Annual Education Reports 600.06.1 Annual Report – DND Dependent Schools Overseas Annex A Monthly Maintenance – General Annual Report Annex B Monthly Maintenance – Annual Teachers Leave Report   600.7 Purchase Orders For Finance/Administration 600.07.1 Purchase Order Requirement For Goods And Services – DND Dependants Schools Overseas Annex A OSAP Purchase Order Listing Annex B OSAP Purchase Order – Retirement Gratuities – DND Canadian Base Closure Annex C OSAP Purchase Order – Canada's Annual Partnership Payment To SHAPE/AFNORTH International School Annex D OSAP Purchase Order – SHAPE/AFNORTH Telephone/Cell Phone/Internet Cost – Rental And Monthly Charges Annex E OSAP Purchase Order – Goods And Services – Not Included In The Budget 600.8 Purchase –Classroom/Teacher/Furniture/Computer/Inventory 600.08.1 SHAPE And AFNORTH – General Instructions Covering Canadian Procurement, School Inventory, Computers And Local Procurement Of Goods And Services Annex A DCBA 5/DEM Purchase Order Annex B Tax Exempt Letter Annex C Purchase Order – Class I – Student Classroom Resources Annex D Purchase Order – Class II – Teacher Resources Annex E Purchase Order – Class III – School Furniture Annex F Class IV – Canadian Section Classroom Inventory Annex G Class IV – AFNORTH International School Canadian Textbook And T83 Calculator Inventory Control Sheet Annex H Purchase Order – Class V – Computer Equipment Annex I Purchase Order – Class VI – School Office Supplies   600.9 Staff Assistance Visit 600.09.1 Semi Annual Visit To DND Schools Overseas Annex A Semi-Annual Visit Guidelines DEMO-E Appendix 1 LOSA Teacher's Arrival Interview By DEMO-E Appendix 2 LOSA Teacher's Departure Interview By DEMO-E Annex B Semi-Annual Visit Guidelines By DCBA 5/Dependent Education Management   600.10 Administrative Support Staff Expectations 600.10.1 Administration Support Staff (Locally Engaged Employee) Employed In DND Dependants Schools Overseas Expectations Annex A Evaluation Requirements For Administrative Support Staff Employed In DND Dependants Schools Overseas Annex B DND Dependants Schools Overseas LEE Staff – Civilian Performance Planning Sheet 600.10.2 Dependent Education Support Centre (Europe) (Dep Ed Sp C) 600.10.3 DND Dependants Schools Overseas – Administration Support Staff – Selection Guidelines Annex A Purchase Order / Request for LEE School Support Employee Annex B Purchase Order / Request For OSAP 600.10.3 DND Dependants Schools Overseas Casual Support 600.10.4 Dependent Education Management Officer – Europe (DEMO-E) 600.10.5 Dependent Education Allowance Coordinator – Europe (DEAC-E) – CFSU(E) Dependent Education Support Centre 600.10.6 Dependent Education Schools Coordinator – Europe (DESC-E) – CFSU(E) Dependent Education Support Centre 600.10.7 Dependent Education Logistics Coordinator – Europe (DELC-E) – CFSU(E) Dependent Education Support Centre 600.10.8 School Secretary – SHAPE International School (Canadian Section) 600.10.9 School Secretary – AFNORTH International School (Canadian Section)