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Important!
The CHIN/VMC Membership Overview has been reproduced below for your information only.
If applying for membership, you MUST download the entire CHIN/VMC Membership Package (PDF). This will allow you to print, complete, sign and return all required sections to CHIN by mail or fax.
CHIN/VMC MEMBERSHIP OVERVIEW
CHIN and Canadian heritage institutions work together to strengthen our collective
ability to create, present and manage Canadian online content. This
collaboration has resulted in the internationally valued Web site
for heritage professionals at www.chin.gc.ca,
and the highly successful VMC portal at virtualmuseum.ca.
Public, not-for-profit, Canadian museums and other heritage organizations
are invited to reap the many benefits of CHIN membership, including
participation in the VMC. Membership is available at no cost to
eligible institutions. You can register in one of the following
categories: Contributing, Basic or Associate Member.
1. MEMBERSHIP BENEFITS
1.1 All CHIN/VMC Members benefit from:
Marketing Initiatives
Extensive marketing efforts are deployed to heighten the collective
profile of member institutions in schools and among the domestic and international
Web surfing public (e.g. billboard campaigns, press relations, online
marketing, contests, search engine optimization).
VMC Investment Program
All members are eligible to submit proposals for the creation of VMC
content, either solely in the applying organization's name or on behalf
of a group of partnering institutions. Program
Guidelines are posted at www.chin.gc.ca.
Help Desk
All members may access CHIN's multifaceted expertise and ongoing technical
support through email at service@chin.gc.ca, or by telephone
at (819) 994-1200 or 1 800 520-2446.
Input
All members of the Network have an important voice in shaping CHIN
initiatives, and can participate in the development of programs.
Discounts
All Members benefit from discounts negotiated by CHIN (e.g. conference
registrations, CHIN events).
Updates
All Members receive regular updates, by electronic and regular mail,
regarding the many products and services CHIN offers the heritage
community.
Other Benefits
Other membership benefits include priority placement in CHIN events
where feasible, and, resources permitting, free copies of new CHIN
publications.
1.2 Exclusive benefits for Basic and Contributing Members:
Presence in the VMC
Basic and Contributing Members can ensure a visible presence in the VMC by submitting entries to sections such as Find a Museum, Calendar of Events, and Teachers’ Centre. In addition, Contributing Members have their records featured in the Artefacts Canada professional resource, and any images linked to those records will be featured in the VMC’s Image Gallery. New records can be submitted at any time.
Community Memories Program
Basic and Contributing Members with no more than two full-time paid staff, including institutions that are entirely volunteer-run, are eligible to submit proposals for the creation of a Community Memories online local history exhibit. Program Guidelines are posted at www.chin.gc.ca.
Internet Support
Basic and Contributing Members are eligible to benefit
from either of the following options:
INTERNET ACCESS AND TRAINING: Members that wish to benefit from Internet
access support can be reimbursed for up to $300 a year. Members that
choose this option are also eligible to benefit from Internet training
support up to $400.
OR
ENHANCED INTERNET TRAINING: New Members that choose this option are
eligible for up to $750 in Internet training support.
2. MEMBERSHIP CRITERIA
2.1 To be eligible to become a Basic or Contributing
Member, heritage institutions must be not-for-profit, permanent establishments,
exempt from federal and provincial government income taxes, open to
the public and administered in the public interest, for the primary
purpose of conserving and preserving, studying, interpreting, assembling
and exhibiting to the public, for its instruction and enjoyment, objects
and specimens of educational and cultural value, including artistic,
scientific (whether animate or inanimate), historical, and technological
material. Heritage institutions thus defined include museums, art galleries, art exhibit
centres, botanical gardens, zoological parks, aquaria, planetaria,
historical society museums and historical houses, preservation projects,
and sites which meet the requirements set forth in the preceding sentence.
2.2 Basic and Contributing Members provide information
about the institution, the scope of its collections and upcoming events
to the VMC Institution & Events Guide database (referred to as the Guide).
This data is made available to the public through the VMC's Find
a Museum, Calendar of Events, and Teachers' Centre
sections. This data will also be made available to the public through
the CHIN Web site as part of a new professional directory.
2.3 Basic Members reach Contributing Member status once
they have contributed a cumulative total of at least 1000 collection
records to Artefacts Canada (or all their collection records
if they possess fewer than 1000 objects). Regardless of the number
of collection records already contributed, institutions can upload
additional records at any time. Artefacts Canada records to
which images have been linked are also shared with the public through
the VMC's Image Gallery.
2.4 Canadian, not-for-profit heritage organizations that are not
open to the public may be eligible to become Associate Members.
Associate Members provide information about the organization
and its programs to the Guide. This data will be made available
to the public through the CHIN Web site as part of a new professional
directory.
3. RESPONSIBILITIES
3.1 All Members must complete and return the CHIN/VMC Membership Application (see PART B) and must sign and return the accompanying CHIN/VMC Membership Agreement (see PART C). Institutions that wish to become Contributing Members must also sign and return the CHIN Agreement with Contributing Institutions (see PART D).
3.2 After submitting their application, eligible institutions will receive a user name and password allowing them to customize their presence in the VMC. All Members must complete an entry in the Guide
prior to being eligible to submit proposals to the VMC Investment
Program.
3.3 Basic and Contributing Members must complete an
entry in the Guide prior to receiving reimbursement for their
Internet training or Internet access. (Proof of payment must be provided.
Maximum amounts are defined above in SECTION 1.2.) A complete entry
includes institution and collection descriptions as well as events/exhibition
information. Entries in the Guide must be updated on a regular
basis. Members are strongly encouraged to provide images in order
to enhance their entries.
3.4 Basic and Contributing Members with no more than two full-time paid staff, including institutions that are entirely volunteer-run, must complete an entry in the Guide prior to being eligible to submit proposals to the Community Memories program.
4. COSTS
There are no membership fees. CHIN views the information contributed
by members as equivalent to a fee.
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