Vacation Pay Worksheet Worksheet
Issued: March 2006
See also:
This Worksheet is provided for your information and convenience only.
This is not a claim form. For information on
filing a claim, call the Employment Standards Information Centre at 1-800-531-5551 or visit www.labour.gov.on.ca.
Use this worksheet to calculate the amount of vacation pay your employer may owe you. Please copy and attach as many worksheets as you need to support your request.
Most employees covered by the ESA are entitled to a minimum of two weeks of vacation time and 4% of their total gross wages[
1 ] as vacation pay for every year that they work. Vacation pay must be paid before the employee takes the vacation time, subject to certain exceptions:
- If the employee and the employer agree in writing it may be paid on each pay day, or
- If the employee is paid by direct deposit or the employee does not take vacation in complete weeks, it may be paid on the pay day for the pay period in which the vacation falls, or
- If the employer and employee agree in writing, it may be paid at any other time set out in their agreement.
If an employee quits or his or her employment is terminated before he or she is able to take the vacation time, the employee must be paid 4% of the total gross wages earned up to that time, less any vacation pay already paid.
[ 1 ] "Gross wages" include regular earned wages before deductions, as well as commissions, bonuses and gifts that are non-discretionary or that are related to hours of work, production or efficiency, allowances for room and board, overtime pay, public holiday pay, and termination pay.
If an employee has worked for less than 12 months before employment ended, and the employer did not pay vacation pay in every pay period, then the employee is owed 4% of his or her total gross wages at the end of employment.
For more information, call the Employment Standards Information Centre at 1-800-531-5551 or visit the Ministry of Labour website at www.labour.gov.on.ca to read the "Vacation" fact sheet.
Example
An employee started employment on January 1, 2004 at a salary of $500.00 per week, earning a total of $26,000.00 in 2004. He earned two weeks of vacation time for 2004 plus 4% vacation pay on the total gross wages, which equals $1,040.00.
If the employee takes 1 week of vacation with half of the vacation pay in February 2005 and quits on March 31, 2005 the employer still owes the employee $520.00 vacation pay earned in 2004, plus 4% of total gross wages earned between January 1 and March 31, 2005.
Sample Calculation based on Example Above
Calculating Vacation Pay Owed
Period for which vacation pay claimed
(month/day/year)
e.g. January 1, 2005 - December 31, 2005 |
Gross wages for period
|
Vacation pay earned (4%)
(4% or a higher rate if stated in contract)
Multiply: Gross wages by 0.04 |
Vacation pay already paid for the period |
Vacation pay owing
Subtract: Vacation pay earned minus Vacation pay already paid |
Start:
January 1, 2004
End:
December 31, 2004 |
$26,000.00 |
$1,040.00 |
$520.00 |
$520.00 |
Start: January 1, 2005
End:
March 31, 2005 |
$6,000.00* |
$240.00 |
0 |
$240.00 |
TOTAL OWED:
Add: All vacation pay owing |
$760.00 |
Additional information:
*12 weeks' regular pay--January 1 to March 31 is 13 weeks, but one week was spent on vacation |
