Registers and supporting documents
If you operate a business in Québec, you must keep registers and supporting documents (either on paper or on electronic media) and conserve them for at least six years
- at your place of business;
- in your home; or
- in any other place designated by Revenu Québec.
In the event of an audit, these records must be made available to the employees of Revenu Québec within a reasonable period of time. The data they contain must enable Revenu Québec to verify
- your business income and expenses for tax purposes;
- the amounts of GST and QST you collected;
- the sales taxes you paid (if you are claiming input tax credits (ITCs) or input tax refunds (ITRs);
- any other information used to calculate your source deductions and employer contributions.
The following supporting documents must be conserved:
- a daily statement of your revenues, along with invoices and cash register tape;
- a daily statement of your operating expenses, along with your cancelled cheques, voided cheques and receipts;
- a statement of kilometres travelled for each automobile used for both business and personal purposes;
- documents substantiating travel and trips;
- documents substantiating capital expenditures;
- your credit card bills and monthly statements;
- registers indicating your employees' names, their salaries and wages, and the amounts withheld from their remuneration.