Purchase Card Manual

MS Word 97 version: Purchasing Card Manual

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TABLE OF CONTENTS
1.0	Introduction
2.0	Roles and Responsibilities
2.1	Monitoring and Audit Program
3.0	Authority to Use the Purchasing Card
4.0	Adding New Organizational Units to a Ministry Hierarchy
5.0	Cardholder Forms and Training
6.0	Making Purchases
7.0	Recording, Coding and Reconciling Purchases
8.0	Payment of CIBC Statements
9.0	Dealing with CIBC
10.0	Recalling and Cancelling Cards
11.0	Designating/Changing Ministry Card Coordinators and Alternates
12.0	Reports
13.0	Electronic Reporting and Distribution
14.0	Ministry-Specific Policy and Procedures

Appendix 1:	Request for Card/Card Detail Change (FIN 113, PDF fillable format) (government ID and password required)
Appendix 2:	Cardholder Agreement
Appendix 3:	Purchasing Card Transaction Register (Fin 121)
Appendix 4:	Province of BC – CIBC Purchasing Card Reporting Unit General Information
Appendix 5:	Province of BC – CIBC Purchasing Card Report Options
Appendix 6:	Ministry Card Coordinator/Alternate (FIN 120)
Appendix 7:	Sample Letter to Merchant Regarding GST Status
(Revision date: July 2005)