PoliciesPersonal Information and Privacy ProtectionEFFECTIVE DATE: December 2000 Amended September 2007 References:
Definitions: The Privacy Act is described as: An Act to extend the present laws of Canada that protect the privacy of individuals and that provide individuals with a right of access to personal information about themselves. The term personal information is defined as information about an identifiable individual that is recorded in any form with some specific exceptions for the purposes of Access to Information Act requests. Statement of Policy
1.1 Requirements The following requirements shall be met by CBC/Radio-Canada unless exempted by the Privacy Act. Collection of Personal InformationUnless otherwise authorized by the Privacy Act.
Retention of Personal Information Personal information that has been used by CBC/Radio-Canada for an administrative purpose shall be retained for such period of time after it is so used as may be prescribed by regulation in order to ensure that the individual to whom it relates has a reasonable opportunity to obtain access to the information. Accuracy of Personal Information CBC/Radio-Canada shall take all reasonable steps to ensure that personal information that is used for an administrative purpose is as accurate, up-to-date and complete as possible. Disposition of Personal Information CBC/Radio-Canada shall dispose of personal information under its control in accordance with the regulations and with any directives or guidelines issued by the designated minister in relation to the disposal of that information and with its corporate retention schedule. Use and Disclosure of Personal Information Personal information under the control of CBC/Radio-Canada shall not, without the consent of the individual to whom it relates, be used or disclosed by CBC/Radio-Canada except for the purpose for which the information was obtained or compiled or for a use consistent with that purpose unless otherwise authorized by the Privacy Act. In certain circumstances personal information subject to the Privacy Act may be used, or disclosed without the knowledge or consent of the individual concerned. Such circumstances include, but are not limited to personal information used or disclosed:
Record of Disclosures CBC/Radio-Canada shall retain a record of any use of personal information contained in a personal information bank or any use or purpose for which that information is disclosed where the use or purpose is not included in the statements of uses in the personal information index published by the designated minister and shall attach the record to the personal information. Personal Information Banks CBC/Radio-Canada shall include in personal information banks all personal information under its control that:
Access to Personal Information Upon receipt of a written request, CBC/Radio-Canada shall provide a right of access to personal information subject to the Privacy Act to
Individuals who are given access to their personal information may
Refusal of Access to Personal Information CBC/Radio-Canada may refuse access to personal information as provided by the Privacy Act where such information, among other circumstances:
1.2 Responsibility All CBC/Radio-Canada employees, who collect, maintain and/or use personal information, are responsible for insuring that the collection, use and disclosure of this information is carried out in accordance with this policy and relevant procedures. The Corporate Secretariat is the department responsible for supervising compliance with the legislation and for initiating procedures, guidelines and schedules that will be developed to effect this policy. The Privacy Coordinator is accountable for CBC/Radio-Canada’s policies and practices, with respect to the management of personal information, and is the individual to whom complaints and inquiries can be forwarded. Operating Principles All questions related to the interpretation and application of this policy should be directed to the Privacy Coordinator. |
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