(b) Selection Standards, Administrative Support Category,
Office Equipment Group, Public Service Commission of Canada,
dated September 1970.
PREFACE
This standard describes the plans to be used in
evaluating and classifying positions in the Office Equipment
Group, and in selecting personnel for appointment to them.
The evaluation and classification plan provides
a level determinant method for establishing the relative value of
positions in the five sub-groups of the Office Equipment Group.
The Selection Plan describes the methods to be used for
determining the qualifications required of candidates and
assessing the extent to which they possess them. Bench-mark
position descriptions are provided which serve both as a
reference for position evaluation and for selection.
This standard is designed for use by
classification officers, staffing officers and line managers who
are involved in the classification and staffing of Office
Equipment Group positions.
It is the responsibility of the line manager to
determine and describe the duties and responsibilities of a
position and the qualifications required of its incumbent. During
the process the personnel officer will provide advice and
assistance to the line manager as required.
Subsequent to the development of a position description it
will be the responsibility of the personnel officers to
effectively discharge legislative and delegated authority in
classifying or staffing the position. Wherever feasible the line
manager should actively participate in the classification and
staffing process.
CATEGORY DEFINITION
Occupational categories were repealed by the Public Service Reform Act (PSRA), effective April 1, 1993. Therefore, the occupational category definitions have been deleted from the classification standards.
GROUP DEFINITION
For occupational group allocation, it is recommended that you use the
Occupational Group Definition
Maps, which provide the 1999 group definition and their corresponding inclusion and exclusion statements. The maps explicitly link the relevant parts of the overall 1999 occupational group definition to each classification standard.
PARTI
Position Evaluation & Classification Plan
INTRODUCTION
The Office Equipment Group is comprised of five sub-groups,
Bookkeeping-Equipment Operator, Calculating-Equipment
Operator, Duplicating-Equipment Operator,
Mailing-Service-Equipment Operator and Microphotography-Equipment
Operator.
All methods of job evaluation require the
exercise of judgment and the orderly collection and analysis of
information in order that consistent judgments can be made.
Rational discussion and resolution of differences in the
judgments made in determining the relative worth of jobs requires
that the rater have a thorough knowledge of the jobs being
evaluated. This standard provides the criteria by which judgments
are to be made in allocating positions to the Office Equipment
Group and to Sub-groups and in assigning positions to levels.
Occupational Sub-groups
The occupational group includes positions
requiring the performance of significantly different duties
and different qualifications. In recognition of these differences
five sub-groups have been established and classification criteria
provided for determining the levels of positions within each of
these subgroups.
Use of the Standard
The following steps are to be taken in
applying this classification standard:
1. The position description is studied to ensure understanding
of the duties and responsibilities of the position. The relation
of the position being evaluated to other positions above and
below it in the organization is also studied.
2. Allocation of the position to the Category, Group and
sub-group is confirmed by reference to the definitions and
descriptions of inclusions and exclusions.
3. Criteria, in the form of level determinants, are provided
to distinguish the nature and complexity of work performed at
each level within the sub-groups. Each determinant includes an
introductory statement. Unless otherwise specified by the
introductory statement the level assigned to a position should be
the one with determinants which best correspond on the whole with
the duties and responsibilities of the position.
4. The descriptions of bench-mark positions illustrating the
level selected are compared with the description of the position
being evaluated as a check on the validity of the level
selected.
Bench-markPositions
The bench-mark position descriptions included in this
classification standard for each sub-group are an integral part
of the evaluation plan and are to be used to confirm evaluations
of positions and to ensure consistency in applying the
classification standard.
A statement titled, Distinguishing Features, is included with
each benchmark description to identify the duties and
responsibilities which correspond to the determinants for the
level to which the position has been assigned.
The primary duties of positions in this sub-group are to
operate one or more types of keyboard bookkeeping machines. A
number of clerical duties, such as sorting and filing documents,
or typing headings on ledger cards, may be performed as minor
functions.
Level Determinants- 1
Under supervision work requires:
- the operation of a bookkeeping machine and a knowledge of
office methods and procedures,
- posting from source documents that are normally of one type
or closely similar types and which in most instances are previously
checked and coded, such documents may include a variety of accounts or
items,
- familiarity with the subject matter in order to recognize
inconsistencies, - the use of a small number of machine
registers, - correction of posting errors by checking entries
against items in the source documents, and may require
- showing other employees how to perform specific tasks.
Level Determinants- 2
Under general supervision work requires:
- the operation of a bookkeeping machine, a good knowledge of
office methods and procedures, and familiarity with the
operations of the work group,
- posting from source documents that are numerous and varied,
and require the selection of the appropriate data for entry; the
source documents are usually unchecked and encoded, and normally
include a large number and variety of accounts; understanding the
subject matter is required in order to recognize and reconcile
apparent inconsistencies,
- the use of a relatively large number of machine
registers,
- correction of posting errors by the use of methods, such as
trial balance or balancing to a central figure, and may
require
- instructing other operators on machine operations, and
assigning and checking work.
The primary duties of positions in this sub-group are to
make computations by use of keyboard calculating machines.
A number of clerical duties, such as sorting and checking
documents, may be performed.
Level Determinants- 1
Under supervision, work requires:
- the operation of calculating machines, such as comptometer,
electronic and other calculators and a knowledge of office
methods and procedures;
- the computation or verification of numerical quantities that
normally consist of single accumulations or series of two-.or
three- step calculations, and involves two. or three
arithmetical processes performed according to established
procedures, and may require
- showing other employees how to perform specific tasks.
Level Determinants- 2
Under general supervision, work requires:
- the operation of calculating machines, such as comptometer,
electronic and other calculators, a good knowledge of office
methods and procedures, and familiarity with the operations of
the work group;
- the computation or verification of numerical quantities that
normally consist of complex multiple-step calculations, and
extensive use of short-cut methods and techniques such as
reciprocals;
- the calculation of averages, ratios, interest, percentages
involving the use of algebraic, statistical or other formulae;
and may require
- instructing other operators on machine operations and
assigning and checking work.
Level Determinants- 3
Under general supervision, work requires:
- the operation of multistep, electronic, programmable
calculating machines,
- the appraisal of data on a wide variety of source documents
and secondary or intermediate compilation sheets or computer
tabulations, through arithmetic calculations and examination of
cell inter-relationships, to identify unacceptable or
questionable data, to recognize inconsistencies and
anomalies, and to make corrections based on agreed guidelines or
procedures,
- the development of programs for use in programmable
electronic-desk calculators to maximize operator productivity in
complex computational applications, and may require
- instructing other operators on machine operations and
assigning and checking work.
Notes to Raters
A 'Programmable Calculator' is one that has the facility to
record, store and utilize programs of arithmetical sequence.
The primary duties of positions in this sub-group are to
operate one or more types of direct, offset, photographic-process
and other copying machines for reproduction of copy, keep record
of paper usage and other supplies, and to carry out maintenance
as required. A number of clerical duties, such as sorting and
filing documents or preparing mail, may be performed as minor
functions.
Level Determinants- 1
Under supervision work requires:
- the operation of copying and duplicating equipment and
knowledge of office methods and procedures,
- some adjustments and maintenance to equipment that are
usually straightforward and require little judgment,
- conformance with detailed work instructions and established
priorities and deadlines,
- recording usage of paper and other materials and the
requisitioning of supplies, and
- showing other employees how to perform specific tasks.
LevelDeterminants - 2
Under general supervision work requires:
- the operation of copying and duplicating equipment and a
good knowledge of office methods and procedures,
- the operation of reader printers to reproduce copy from
microfilm,
- adjustment and maintenance of equipment requiring care and
precision to suit varying conditions such as the size and clarity of
source material, - adaptation of procedures for varying
conditions such as light and sensitivity of paper, and condition and type of original
documents, - judgment in organizing priorities and work schedules
to meet deadlines,
- recording usage of paper and other materials and the
requisitioning of supplies, and
- the occasional supervision of other employees.
LevelDeterminants- 3
Under general supervision work requires oneormore of the following duties:
- the operation of a multilith offset press and associated
equipment, in a non-printing shop environment, that does not
require formal apprenticeship training,
- the operation of Photostat copy cameras and processing
equipment.
The primary duties of positions in this sub-group are to
operate or set up and operate one or more types of machines used in the
processing of printed material received for internal distribution
or prepared for onward transmission.
Mailing Service equipment includes machines required for,
plate embossing, heat transfer, addressing, inserting, folding,
collating, cheque writing and addressing, counting, bursting,
slitting, trimming and such other machines that are used in a
volume mailing service operation.
A number of secondary duties such as sorting mail, registering
documents, tabbing, filing and checking addressograph plates may
also be assigned to positions in this sub-group.
NOTE: The term Mailing-Service is applied to this
sub-group because it is descriptive of the functions performed
and of the departmental units that provide them. It is not meant to apply exclusively to the
processing of printed material received from or transmitted by
the postal service.
Level Determinant- 1
Under supervision the work requires:
- operating and making minor adjustments to one or more
machines employed in a mailing service unit, and
- occasionally showing other employees how to perform specific
tasks.
LevelDeterminant - 2
Under general supervision work requires:
- the operation of plate embossing, addressing and other
equipment related to the issue of cheques,
- the set up and adjustment of equipment to ensure the proper
transfer of data to cheque forms,
- the monitoring of equipment by scanning and controlling the
flow of cheques to ensure security of issue and balance with
accounting control. OR
- the setting up, operation and adjustment of a multi-station
machine or a variety of machines that operate sequentially or
simultaneously,
- the monitoring of equipment in operation to ensure that
material is
processed in accordance with standards of quality and
production,
- a good knowledge of office methods and procedures, and
understanding of the operation conducted by associated work
groups and may require the supervision of lower level employees
assisting in the operation of the equipment.
The primary duties of positions in this sub-group are to
operate or. supervise
the operation of micro photographic equipment used to
reproduce and process information to microfilm. Such duties
include the operation of micro photographic cameras, film
processors, reproducers, precision enlargers and film inspection
equipment as well as the splicing, cutting, indexing, mounting
and recording of microfilm.
Level Determinant- 1
Under supervision the work requires:
- the hand-mounting of aperture cards and microfiche to
specified formats and accepted standards,
- reproduction of aperture cards and microfiche to specified
standards,
- the inspection of microfilm to ensure conformity with
quality standards through the operation of reader printers, other equipment or
instruments required for this purpose,
- the handling and splicing of microfilm and the loading and
removal of film from microform carriers,
- the operation of a semi-automatic and/or hand fed rotary or
other type desk camera with fixed density control, and
- making tests as required to determine optimum exposure of
film and mechanical fitness of the camera.
Level Determinant- 2
Under supervision the work requires the performance of
one of the following duties:
- the operation of a flat bed camera for the production of
micro photographic copy to various reduction ratios in accordance
with oral or written instructions, and may, as a secondary duty
operate a semiautomatic film processor,
- the operation of a light sensitive dye (DIAZO), or a
vesicular process (XIDEX) microfilm roll reproducer to reproduce
film ensuring standard density, resolution and contrast are
achieved and maintained over an entire reel of microfilm.
Level Determinant- 3
Positions are to be assigned to this level where the
primary duty is described in one or more of the following
statements:
- the operation of a precision microfilm camera in the
reduction and photographing of engineering drawings and maps onto microfilm
to Canadian Government Specification Board (CGSB)
specifications,
- the operation of silver halide microfilm reproducer to
reproduce film in a darkroom environment to ensure standard
density, resolution and contrast are achieved and maintained over
an entire reel of microfilm even though variances occur on
original rolls of microfilm,
- the operation of a semi-automatic or other silver halide
microfilm processor including testing for film quality and chemical life,
- the supervision of positions classified at levels MEO 1 or
MEO 2.
Level Determinant- 4
Positions are to be assigned to this level where the
primary duties are those described in one or both of the
following statements:
- the operation of a precision microfilm enlarger - preparing
chemical formula and developing Mylar film enlargements near the
original drawing size, --
- the supervision of a microphotography unit which ;includes
one or more positions classified at level MEO 3.
Level
Determinant - 5
Positions are to be assigned to this level where the
primary duties and responsibilities are those
described in the following statements:
- the work requires the supervision of a microfilm unit that
includes one or more positions classified at level MEO 4,
- the work requires a comprehensive knowledge of
microphotography and of technical developments within this field
in order to organize and conduct micro photographic programs,
resolve operational problems and to improve or update methods and
techniques, and
- the work includes the training and appraisal of micro
photographers, requisitioning and accounting for materials and
supplies and advising customers on the nature and costs of
services provided by the microfilm unit.
PART 2 SELECTION PLAN
INTRODUCTION
This part of the combined standard describes the plan to be
used in determining the qualifications required of persons to
perform the duties and responsibilities of positions in this
Group.
The Public Service Employment Regulations require that a
Statement of Qualifications be prepared for each position to
which an appointment is to be made. Each Statement of
Qualifications is to specify and differentiate between the
qualifications that are essential and the qualifications that are
desirable, if any, for the performance of the duties and
responsibilities of a position.
Qualifications refer to any training, ability, knowledge,
accomplishment or personal attribute that is essential or
desirable for performance of the duties and responsibilities of a
position.
As qualifications vary with the job content requirements of
individual positions they must be identified for each position
for which staffing action is intended. They are to be based on
the duties and responsibilities of the position concerned and
expressed in the form of a Statement of Qualifications. These
qualifications then become the criteria against which selections
are made for that staffing action.
The following pages contain an explanation of the component
parts of Statements of Qualifications, a description of
qualifications for positions in this Group, and a description of
the methods to be used in assessing the qualifications of
candidates for these positions. Examples of Statements of
Qualifications for positions in this Group based on Bench Mark
Position Descriptions are presented in Part 3 of this
Standard.
COMPONENTS OF STATEMENTS OF QUALIFICATIONS
Statements of
Qualifications consist of three components:
BASIC REQUIREMENTS - This component provides for the
inclusion of those essential qualifications that are used for
initial screening purposes. Applicants must meet the Basic
Requirements before consideration can be given to their other
qualifications. Since Basic Requirements are minimum criteria
they are not rated as part of the assessment and ranking process.
Basic Requirements include the following Selection Factors:
- Education;
- Occupational Certification;
- Achievement, Skills or Aptitudes;
- Language Requirement; and
- Experience.
ESSENTIAL QUALIFICATIONS - This component provides for
the inclusion of those qualifications which are used for the
secondary screening, assessment, and ranking of candidates who
have met the Basic Requirements. Essential Qualifications
include the following Selection Factors:
- Knowledge;
- Abilities; and
- Personal Suitability.
DESIRABLE QUALIFICATIONS - This component provides for
the inclusion of qualifications which, although not
essential, may further contribute to or enhance a candidate's
performance of the duties and responsibilities of a position.
These qualifications are rated as part of the assessment and ranking
of individuals who have met all the essential qualifications for
a position.
Two of the components, Basic Requirements and Essential
Qualifications, consist of eight Selection Factors which provide
the structure for organizing individual qualifications. The
Selection Factors are defined as follows:
BASIC REQUIREMENTS
Education - (a) Refers to a background in academic,
vocational or technical studies and training which is recognized
through the actual or imminent conferring of a degree, diploma,
certificate or other official document by an approved educational
institution or agency.
(b) An alternative, when specified, may be acceptable
performance on tests prescribed by the Public Service
Commission.
Occupational Certification - Refers to the possession
of or eligibility for occupational credentials in the form of a
license, certificate, registration, letter, papers or other
documents which constitute official recognition of occupational
competence.
Achievement,SkillsorAptitudes -
Refers to achievement, skills or aptitudes which are basic to
performance of the duties and responsibilities of a position.
LanguageRequirement - Refers to the need for a
knowledge of either the English language, or the French language,
or both in relation to performance of the duties and
responsibilities of a position.
Experience - Refers to actual participation or practice
in activities related to the duties and responsibilities of a
position. It means the acquisition or exercise of knowledge or
abilities in vocational or a vocational circumstances, including
voluntary work; and it is conditioned by the achievement realized
during its acquisition and by the environment in which it is
gained.
NOTE: Pre-employment medical examination requirements are to
be in accordance with Appendix 13 of the Staffing Manual, and are
not to be included in the Statement of Qualifications.
ESSENTIAL QUALIFICATIONS
Knowledge - Refers to information concerning facts,
theories, systems, practices, regulations and other
subject-matter relevant to the performance of the duties and
responsibilities of a position.
Abilities - Refers to competence in the use of tools,
materials, and equipment, or the application of methods, systems,
techniques, practices, policies, regulations and other
subject-matter relevant to the performance of the duties and
responsibilities of a position.
Personal Suitability - Refers to personal traits or
characteristics which condition the utilization of knowledge and
abilities in performance of the duties and responsibilities of a
position.
DESIRABLE QUALIFICATIONS
The third component, Desirable Qualifications, provides for
the inclusion of non-essential qualifications. Desirables should
be used sparingly, if at all. When they are used, they are
expressed as individual qualifications independent of Selection
Factor headings as shown in the examples of Statements of
Qualifications contained in this Standard. Any
qualifications may be used as desirables except official language
qualifications, which are treated as Basic Requirements only.
QUALIFICATIONS- OFFICE EQUIPMENT GROUP
Qualifications applicable to positions in the Office Equipment
Group are as follows:
BASIC REQUIREMENTS
Education
This Factor is applicable to all positions in this Group.
Based on the duties and responsibilities of the position,
include in the Statement of Qualifications a description of
the Education considered necessary.
The minimum educational qualification for the Office Equipment
Group is:
- Completion of grade ten or achievement of a satisfactory
score on PSC Examination 1.
NOTE: Possession of the "completion of grade ten"
qualification is normally to be determined on the basis of
information provided on applications or in personal inventories.
Further evidence, if required, may be found in documents such as
a school leaving certificate or an official school report
card.
Language Requirement
This Factor is applicable to all positions in this Group.
From the qualifications listed below, determine which one is
applicable to the position to be staffed.
- A knowledge of the English language is essential for this
position.
- A knowledge of the French language is essential for this
position.
- A knowledge of either the English language or the French
language is essential for this position.
- A knowledge of both the English language and the French
language is essential for this position.
Achievement, Skills or Aptitudes
This Factor is applicable to all positions in this Group.
Based on the duties and responsibilities of the position,
include in the Statement of Qualifications a description of
the Achievement, Skills or Aptitudes considered necessary.
OPERATORS:
For positions requiring experienced office equipment
operators, there is a basic equipment operation skill
requirement. Following are examples of experienced operator
qualifications:
eg. "Skill in operating manual and electronic multi-step
calculating machines."
eg. "Skill in operating a precision microfilm camera and
semiautomatic film processor."
NOTE: Possession of such qualifications is normally determined
on the basis of appropriate tests on relevant office
equipment.
TRAINEES:
For positions used for trainees, there is no basic equipment
operation skill requirement. Trainees require the capacity to
develop operating skill during on-job training. Following are
examples of trainee qualifications:
eg. "Capacity to learn to operate a calculating machine."
eg. "Capacity to learn to operate a microfilm mounted and a
rotary camera."
NOTE: Possession of such trainee qualifications may be
determined on the basis of appropriate tests including the PSC
Typing Test at a speed of at least 25 wpm with not more than a 3
per cent error rate.
Experience
This Factor is normally restricted to
positions in this Group in which supervisory experience is a
requirement for satisfactory performance of the duties and
responsibilities concerned; not all positions involving
supervisory duties will require it. For those positions where
there is a requirement for experience in the operation of office
equipment, it is to be expressed as a skill requirement. under
Achievement, Skills or Aptitudes.
Based on the duties and responsibilities of the position,
include in the Statement of Qualifications a description of
the Experience considered necessary. Following is an example
description of an Experience qualification:
"Experience - Experience in the supervision of a
microfilm unit."
ESSENTIAL QUALIFICATIONS
Knowledge
This Factor is applicable to most positions in this Group. It
may not be applicable in staffing positions for trainees.
Based on the duties and responsibilities of the position,
include in the Statement of Qualifications a description of
the Knowledge considered necessary. Following is an example of a
Knowledge qualification:
"Knowledge - Knowledge of types of sensitized copy
paper."
Abilities
This Factor is applicable to most positions in this Group. It
may not be applicable in staffing positions for trainees.
Based on the duties and responsibilities of the position,
include in the Statement of Qualifications a description of
the Abilities considered necessary. Following is an example of an
Abilities qualification:
"Abilities- Ability to compile statistics from surveys
and a variety of schedules."
PersonalSuitability
This Factor is applicable to all positions in this Group.
Based on the duties and responsibilities of the position,
include in the Statement of Qualifications a description of
the Personal Suitability considered necessary. Following is an
example description of a Personal Suitability qualification:
"Personal Suitability - Alertness, perseverance and
thoroughness."
DESIRABLE QUALIFICATIONS
Based on the duties and responsibilities of the position,
include in the Statement of Qualifications a description of those qualifications
considered desirable, if any. Following is an example description
of a Desirable Qualification:
- "Experience in developing operating programs."
NOTE: Any qualification other than official language
requirements, could be used as a Desirable Qualification.
However, it is emphasized that Desirable Qualifications should be
used sparingly, if at all.
PREPARATION OF A STATEMENT OF QUALIFICATIONS
The steps involved in preparing a Statement of Qualifications
are as follows:
1. Gain a thorough understanding of the duties and
responsibilities for the position to be staffed.
2. Review the Selection Plan carefully.
3. Examine the examples of Statements of Qualifications
presented in Part 3 of this Standard in order to become familiar
with the format and sorts of qualifications required for
positions in this Group.
4. Based on the duties and responsibilities of the position,
describe the qualifications required for the position under the
appropriate Component and Selection Factor headings.
NOTE: The examples of Statements of Qualifications provided in
this Standard are for illustrative purposes only. It is not
necessary, therefore, to adhere to the qualifications specified
in the examples when staffing the bench mark positions or
positions of a similar nature.
In determining which qualifications are to be included in the
Statement of Qualifications, the prime considerations are:
(a) their relevancy to the duties and responsibilities of the
position;
(b) their assess ability for selection purposes; and (c) their
value in differentiating between candidates.
In arranging qualifications within each Selection Factor, they
should be laid out in a style and in patterns that:
(a) combine closely-related qualifications;
(b) obviate unnecessary duplication and verbiage;
(c) emphasize salient features; and
(d) facilitate assessment and selection.
The completed Statement of Qualifications specifies the
qualifications for staffing the position, and the contents may be
used as a basis for:
(a) advertising notices;
(b) initial screening of applicants;
(c) developing a selection rating guide; and
(d) secondary screening, assessing, and ranking of candidates.
RATING GUIDE
In assessing the qualifications of candidates for a position,
a narrative or numerical rating plan may be used.
Following is an illustration of a format for a selection
rating guide using qualifications contained in the Example of a
Statement of Qualifications for BMPD No. 9. Basic Requirements
are not included in the rating guide since, as minimum criteria, they will have been taken into account
during the initial screening to determine which applicants were
qualified for further consideration. The secondary screening,
assessment, and ranking of the remaining candidates is
accomplished through rating them on the Essential Qualifications,
and the Desirable Qualifications, if any, that are specified in
the Statement of Qualifications for the position being
staffed.
Suggested Format
A. ESSENTIAL QUALIFICATIONS
ALLOTTED RATING
PASS RATING
MAXIMUM RATING
Knowledge Factor
Knowledge of
1. Departmental source documents, schedules and compilation sheets.
Total Knowledge Factor Rating
Abilities Factor
Ability to:
1. Conduct parallel testing to crosscheck program effectiveness.
ALLOTTED RATING
PASS RATING
MAXIMUM RATING
2. Interpret mathematical formulae and to identify anomalies or inconsistencies in the data.
Total Abilities Factor Rating
Personal Suitability Factor
1. Alertness, persistence and thoroughness.
2. Tact in discussing inconsistencies and unacceptable or questionable data with subject matter officers.
Total Personal Suitability Factor Rating
Total Essential Qualifications Rating
B. DESIRABLE QUALIFICATIONS
Experience in:
1. Developing operating programs.
N/A
Total Desirable Qualifications Rating
Rating for:
Essential Qualifications
Desirable Qualifications
COMBINED RATING
COMMENTS
RATING INSTRUCTIONS - ESSENTIAL AND DESIRABLE
QUALIFICATIONS
The relative importance of Selection Factors and
Qualifications related to the duties and responsibilities of the
position being staffed is determined by those administering the
selection process. The weightings which may be applied to
Selection Factors and Qualifications in the case of a numerical
rating plan, and the differences in emphasis which may be
assigned to Selection Factors and Qualifications when a narrative
rating plan is used must be applied consistently throughout the
assessment process.
In assessing Essential Qualifications candidates must achieve
an overall pass rating on the aggregate of Qualifications contained within
each Selection Factor. Where a numerical rating plan is used
candidates must achieve a pass mark. of at least sixty per cent
on each applicable Selection Factor. In the case of a narrative
rating plan candidates must meet at least the minimum degree of
Qualifications required for each applicable Selection
Factor. Candidates who fail to gain an overall pass rating on
each applicable Selection Factor are eliminated from further
consideration.
Once candidates have met the requirements for Essential
Qualifications, any credit given for Desirable Qualifications specified in the
Statement of Qualifications is to be added to the ratings for
Essential Qualifications to reach a composite assessment. As
credit given for Desirable Qualifications has an effect on the
ranking of individuals, Desirable Qualifications must be
assessed, therefore, with the same care and consistency as that
given to Essential Qualifications. The total maximum marks
allowed for Desirable Qualifications must not exceed ten per cent
of the total maximum marks allowed for Essential
Qualifications. This percentage may also serve as a guide in
establishing the degree of emphasis that may be given to
Desirable Qualifications when a narrative rating plan is
used.
PART 3
BENCH-MARK POSITION DESCRIPTIONS
AND
STATEMENTS OF QUALIFICATIONS
INTRODUCTION
Bench-Mark Position Descriptions describe actual positions
allocated to the Office Equipment Group, but because they serve
to confirm evaluations of positions and to ensure consistency in
the application of the Classification Standards their value
for that purpose continues even when the described positions
undergo changes.
The contents of Bench-Mark Position Descriptions incorporate
the "Distinguishing Features" by which classification levels
are assigned within the five sub-groups as well as the
information used as a basis for the development of Statements of
Qualifications for the selection of people to fill those
positions.
Examples of Statements of Qualifications are intended to
illustrate the selection factors and qualifications provided for
in the selection plan, which are relevant to staffing Bench-Mark
Positions. When a Bench-Mark Position is to be staffed, the
example of a Statement of Qualifications provided for that
Bench-Mark Position may be used as shown, or modified to reflect
current requirements. For other positions, a suitable Statement
of Qualifications must be prepared.
BENCH-MARKPOSITION DESCRIPTIONINDEX
Sub-group
Descriptive Title
Bench-mark Position No.
Level
Page
Bookkeeping-equipment Operator
Financial Encumbrance Posting-machine Operator
1
1
37
Payroll-machine Operator
2
1
39
Bookkeeping-machine Operator, Warehouse Ledgers
3
2
43
Posting-machine Operator
4
2
45
Calculating-equipment Operator
Calculating-machine Operator, Audit Unit
5
1
49
Calculating-machine Operator, Statistical Unit
6
1
53
Calculating machine Operator, Computations Unit
7
2
55
Calculating-machine Operator, Statistical Unit
8
2
57
Programmable Calculating Machine Operator
9
3
59
Duplicating-equipment Operator
Xerox Operator
10
1
65
Blueprinting-machine Operator
11
2
67
Whiteprint-machine Operator
12
2
71
Multilith Operator
13
3
75
Photostat Operator
14
3
77
Mailing-Service-Equipment Operator
Continuous Form Preparation Operator
15
1
81
Graphotype and Addressograph Operator
16
1
83
Heat Transfer and Label Process Operator
17
1
87
Material Inserting Machine Tender
18
1
89
Continuous Form Preparation Set-Up Operator
19
2
91
Multi Purpose Heat Transfer, Labeling and Addressing Set-Up Operator
20
2
95
Material Inserting Machine Set-Up Operator
21
2
97
Plate-Embossing and Addressing-Equipment Operator
22
2
101
BENCH-MARK POSITION DESCRIPTION
INDEX(cont'd)
Sub-group
Descriptive Title
Bench-mark Position No.
Level
Page
Microphotography- Equipment Operator
Microfilm Mounter and Rotary Camera Operator
23
1
107
Light Sensitive Dye Microfiche Copy Operator
24
2
113
Flat Bed Camera Operator
25
2
115
Light Sensitive Dye Microfilm Copy Operator
26
2
117
Vesicular Microfilm Copy Operator
27
2
119
Precision Microfilm Camera Operator
28
3
121
Silver Halide Film Copier
29
3
125
Silver Halide Microfilm Processor
30
3
129
Supervisor, Silver Halide Film Processing
31
4
133
Microfilm Enlarger Operator
32
4
135
Supervisor Microfilm Unit
33
5
137
STATEMENT OF QUALIFICATIONS INDEX
IN NUMERICAL ORDER
BMPD Descriptive Title
S of Q No.
Page
Financial Encumrance Posting Machine Operator
1
38
Payroll-Machine Operator
2
40
Skilled Operator Trainee
2
42
Bookkeeping-Machine Operator, Warehouse Ledgers
3
44
Posting-Machine Operator
4
46
Calculating-Machine Operator, Audit Unit
5
50
Skilled Operator Trainee
5
52
Calculating-Machine Operator, Statistical Unit
6
54
Calculating-Machine Operator, Computations Unit
7
56
Calculating-Machine Operator, Statistical Unit
8
58
Programmable Calculating-Machine Operator
9
62
Xerox Operator
10
66
Blueprinting Machine Operator
11
70
Whiteprint-Machine Operator
12
74
Multilith Operator
13
76
Photostat Operator
14
78
Continuous Form Preparation Operator
15
82
Graphotype and Addressograph Operator
16
84
Skilled Operator Trainee
16
86
Heat Transfer and Label Process Operator
17
88
BMPD Descriptive Title
S of Q No.
Page
Material Inserting Machine Tender
18
90
Continuous Form Preparation Set-Up Operator
19
94
Multi Purpose Heat Transfer, Labeling and Addressing Machine Set-Up Operator
20
96
Material Inserting Machine Set-Up Operator
21
100
Plate-Embossing and Addressing Equipment Operator
22
104
Microfilm Mounter and Rotary Camera Operator Skilled Operator Trainee
Under the supervision of the machine-room supervisor, operates
a bookkeeping machine equipped with an alpha-numerical
keyboard.
Duties
% of Time
Posts on financial encumbrance ledger cards by means of a bookkeeping machine various coded expenditure documents or
machine listings, and proves debit and credit postings.
60
Enters on ledger cards information obtained from documents received from the Department of Supply and Services, such
as contract serial number, firm names, and amounts committed.
25
Types ledger cards, stamps posted documents, enters operator number to indicate posting action and
availability of funds, posts amendments to financial encumbrance ledger cards.
10
Brings to attention of the clerk responsible for obtaining additional funds any ledger cards indicating over
expenditure of funds, so that corrective action may be taken.
5
Distinguishing Features
The work requires the operation of a bookkeeping machine
equipped with an alpha-numerical keyboard to post debits, credits
and amendments on financial encumbrance ledger cards from coded
expenditure documents or machine listings. The work also requires
the entering of such additional information as contract
serial numbers and firm names. Subject matter knowledge is
required to recognize inconsistencies and to report over
expenditures.
1
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.1:FINANCIAL ENCUMBRANCE
POSTING-MACHINE OPERATOR (BEO-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a bookkeeping machine equipped with an alpha-numerical key-board.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to post debits, credits and amendments to ledger cards.
- Ability to extract specific information from coded documents and enter on ledger
cards.
- Ability to recognize and report errors.
Personal Suitability
- Alertness, persistence and dependability.
BENCH-MARK POSITION DESCRIPTION
Sub-group: BOOKKEEPING-EQUIPMENT OPERATOR
Level: 1
Descriptive Title: PAYROLL-MACHINE OPERATOR
Bench-mark Position Number: 2
Summary
Under the supervision of the machine room supervisor, operates
a payroll machine to process pay-lists; prepares metal plates for
employees on payroll, using an addressograph machine, and keeps
plates updated; prepares nominal rolls of superannuation and
retirement fund contributors; prepares time summaries, work
cards, earnings cards and unemployment insurance cards.
Duties
% of Time
Operates a payroll machine to process payroll summaries, calculates earning and deductions, and prints cheques for
each employee.
60
Embosses metal plates by means of an electrical graphotype machine for use in an addressing machine, indicating
employee's superannuation number, pay-list number, name, tax code, salary, social insurance number, and classification
and accounting coding; keeps plates updated.
20
Prints time summary for prevailing rates employees for each payroll, using an addressograph machine, and forwards
time summaries to the unit for insertion of the number of regular hours and overtime hours worked.
15
Prints annually a nominal roll of all superannuation and retirement fund contributors; prepares work cards,
earnings cards and unemployment insurance cards.
5
Distinguishing Features
The work requires the operation of a bookkeeping machine to
calculate earnings and deductions such as income tax,
unemployment insurance and union dues, and to record net
earnings on cheques, cheque stubs and payroll sheets. Secondary
functions include the operation of graphotype and
addressograph machines to emboss metal plates and to print
time summaries, nominal rolls and other forms.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.2:PAYROLL-MACHINE OPERATOR
(BEO-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating payroll, graphotype and addressograph machines.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to calculate earnings and deductions, print cheques and process pay lists.
- Ability to prepare and up-date metal plates.
- Ability to prepare work cards, earnings cards and unemployment insurance cards.
Personal Suitability
- Alertness, persistence and dependability.
NOTE: The above example requires a skilled operator; see next
page for trainee requirements.
EXAMPLE OF A STATEMENT OF QUALIFICATIONS
FOR
B.M.P.1). No. 2: PAYROLL-MACHINE OPERATOR
(BGO-1)
(For Selection of Trainees)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Capacity to learn to operate payroll, graphotype and addressograph machines.
Under the general supervision of an accountant, operates a
bookkeeping machine to record on ledger cards information
obtained from customs documents covering goods stored and
withdrawn from bonded warehouse.
Duties
% of Time
Operates a bookkeeping machine to post to ledger cards,
for goods placed in storage in a bonded warehouse,,
information such as descriptive identification, owner's name, number of pieces involved, quantity, weight, country of origin,
and customs information, to assist in identification of goods.
10
Posts entries covering the removal of goods from storage when duty and taxes are paid or when goods are
transferred, exported or for ships' stores.
15
Posts adjusting entries to record changes in tariff
status, values or contents of packages to ensure proper customs evaluation.
10
Checks customs entries to ensure that all postings have been recorded and to flag goods in storage approaching the
end of the statutory period of time allowed for retention in the warehouse, and
10
Instructs other employees on machine operations, and
assigns and checks work.
5
Distinguishing Features
The work requires the operation of a bookkeeping machine to post information, selected from various entry documents
such as ships' manifests, weigh bills, copies of invoices,
departmental directives and other source documents, to warehouse
ledger cards to facilitate the identification of goods entering
bonded storage; to record removal or transfer of goods; and
record changes in tariff status, merchandise values or contents
of packages. The posting of pertinent data requires a general
knowledge of customs requirements, procedures and regulations and
of the functions of other groups in the division. Judgment is
required to determine what information is significant to
post.
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A Knowledge of both the English language and the French language is essential for this
position.
Achievement, Skills or Aptitudes
- Skill in operating a bookkeeping machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of basic bookkeeping principles and relevant methods and procedures.
- Knowledge of customs requirements, procedures and regulations.
- Knowledge of specialized terminology common to bookkeeping.
- Knowledge of the functions of other groups in the division.
Abilities
- Ability to interpret a variety of codes and to utilize them in accordance with precise
methods and procedures.
- Ability to read and post financial data accurately.
Personal Suitability
- Alertness, thoroughness and dependability.
- Capable of working under pressure of deadlines.
BENCH-MARK POSITION DESCRIPTION
Sub-group: BOOKKEEPING-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: POSTING-MACHINE OPERATOR
Bench-mark Position Number: 4
Summary
Under the general supervision of the
accountant, operates an alphabetical and numerical keyboard
posting machine; posts issues and receipts; produces transaction
punch cards for line items posted; types headings on ledger
cards; sorts documents, and records daily the total number of
line items posted.
Duties
% of Time
Operates a posting machine capable of performing
arithmetical calculations involving nineteen vertical registers and two cross registers; produces transaction punch cards for line
items posted; posts issues and receipts from documents and reproduces the information on punch cards for use of the
master mission depots.
60
Scrutinizes daily transaction records for errors in
posting, such as issues posted as receipts; verifies balance
columns, checks transaction cards for omissions of information,
such as date, operator's number, journal sheet number; and initiates forms required to adjust errors.
15
Types headings on ledger cards with the applicable
information, such as part number, nomenclature, balances,
provisioning levels and mission of item.
10
Sorts and counts documents on completion of machine
posting and records the total number of transactions posted;
removes cards for which replenishment action and typing is
required, and inserts "out" cards for cards removed.
10
Checks visually ledger cards against documents to verify miscellaneous postings, such as recording or canceling
dues in or dues out, and occasionally instructs other employees on machine operations and assigns and checks
work.
5
Distinguishing Features
The work requires the operation of a bookkeeping machine
with a large number of vertical and cross registers to post issues
and receipts to ledger cards and simultaneously produce punch
cards for use by other depots. The scrutinizing of transaction
records for posting errors and missing data, the verifying of
trial balances, and the typing of headings on ledger cards
showing part numbers, nomenclature, balances, provisioning levels
or other information is also required.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.4:POSTING-MACHINE OPERATOR
(BEO-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a posting machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of basic bookkeeping principles and relevant methods and procedures.
- Knowledge of specialized terminology common to bookkeeping.
Abilities
- Ability to do arithmetical calculations involving vertical and cross registers.
- Ability to interpret a variety of codes and to utilize them in accordance with
precise methods and procedures.
- Ability to sort, count and record postings.
- Ability to verify and balance daily trans action records.
Personal Suitability
- Alertness, thoroughness and dependability.
- Capable of working under pressure of deadlines.
SUB-GROUP:CALCULATING EQUIPMENT
OPERATOR
Bench-mark Position Description
Level
Page
Calculating-machine Operator, Audit Unit
1
49
Calculating-machine Operator, Statistical Unit
1
53
Calculating-machine Operator, Computations Unit
2
55
Calculating-machine Operator, Statistical Unit
2
57
Programmable Calculating-machine Operator
3
59
BENCH-MARK POSITION DESCRIPTION
Sub-group: CALCULATING-EQUIPMENT OPERATOR
Level: 1
Descriptive Title: CALCULATING-MACHINE OPERATOR, AUDIT UNIT
Bench-mark Position Number: 5
Summary
Under the supervision of the audit unit
supervisor, operates a calculating machine and computes or
verifies the arithmetical accuracy of various vouchers, forms,
reports, statements and summaries; notes errors found and returns
documents for correction.
Duties
% of Time
Operates a calculating machine to determine the sum of redeemed or cashed items, such as cheques, warrants, money
orders, and supporting statements submitted, to verify their accuracy.
90
Computes or verifies the arithmetical accuracy of
vouchers, forms, reports, statements and summaries, and
5
Notes errors found and returns documents for correction.
5
Distinguishing Features
The work requires the operation of an electronic calculating
machine to perform simple arithmetical computations in accordance
with specific instructions. Knowledge is required of office
methods and procedures.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.5:CALCULATING-MACHINE OPERATOR, AUDIT UNIT
(CEO-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating an electronic calculating machine.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to perform simple arithmetical computations in accordance with specific
instructions.
- Ability to verify source documents and detect errors.
Personal Suitability
- Alertness, persistence and dependability.
NOTE: The above example requires a skilled operator; see next
page for trainee requirements.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS FOR
B.M.P.D.No.5:CALCULATING-MACHINE OPERATOR, AUDIT UNIT (CEO-1)
(For Selection of Trainees)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Capacity to learn to operate an electronic calculating machine.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to make simple arithmetical computations.
Personal Suitability
- Alertness, persistence and dependability.
BENCH-MARK POSITION DESCRIPTION
Sub-group: CALCULATING-EQUIPMENT OPERATOR
Level: 1
Descriptive Title: CALCULATING-MACHINE OPERATOR, STATISTICAL UNIT
Bench-mark Position Number: 6
Summary
Under the supervision of the calculating unit
supervisor, operates a calculating machine to make or verify
additions on material submitted, including making cross-total
verifications; enters figures from a variety of schedules to
summaries and checks arithmetical accuracy of summaries.
Duties
% of Time
Operates a calculating machine to make or verify
additions, including cross-total verifications, to check accuracy of material submitted on questionnaires and summaries,
65
Enters figures from a variety of schedules to summaries
and checks arithmetical accuracy of summaries, and
20
Performs a variety of calculations such as,
multiplication, division, percentages and rates.
15
Distinguishing Features
The work requires the operation of calculating machines in the
performance of simple arithmetical computations according to
specific instructions. Knowledge is. required of office methods
and procedures and of the documents processed.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.6:CALCULATING-MACHINE
OPERATOR, STATISTICAL UNIT (CEO-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a calculating machine.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to make arithmetical computations such as multiplication, division, percentages and
rates.
- Ability to compile and enter data from a variety of schedules to summaries.
- Ability to verify arithmetical accuracy of summaries.
Personal Suitability
- Alertness, persistence and dependability.
BENCH-MARK POSITION DESCRIPTION
Sub-group: CALCULATING-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: CALCULATING-MACHINE OPERATOR, COMPUTATIONS UNIT
Bench-mark Position Number: 7
Summary
Under the general supervision of the
computations unit supervisor, operates calculating machines to
compute annuities, refunds, service credits, accumulated
deductions, unexpended balances, and interest or refunds on
annuities.
Duties
% of Time
Operates a calculating machine to compute annuities,
refunds, service credits, accumulated deductions, unexpended
balances, and interest or refunds on annuities by making
multiple-step calculations, using short-cut methods and techniques such
as reciprocals, in accordance with prescribed methods.
90
Instructs other operators on machine operations and
assigns and checks work.
10
Distinguishing Features
The work requires the operation of an electronic calculating
machine. A good knowledge of arithmetic and of the subject
matter, regulations and rules is required so that questionable
items can be flagged as an aid to auditors. The. work also
requires the application of complex multiple-step calculations,
performed in accordance with detailed regulations.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.7:CALCULATING-MACHINE
OPERATOR, COMPUTATIONS UNIT (CEO-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating an electronic calculating
machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of short-cut methods and techniques for multi-step calculations.
Abilities
- Ability to compute annuities, refunds, service credits, accumulated deductions, unexpended
balances and interest on refunds or annuities.
- Ability to detect questionable items as an aid to auditors.
Personal Suitability
- Alertness, thoroughness and dependability.
BENCH-MARK POSITION DESCRIPTION
Sub-group: CALCULATING-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: CALCULATING-MACHINE OPERATOR, STATISTICAL UNIT
Bench-mark Position Number: 8
Summary
Under the general supervision of the statistical unit
supervisor, operates calculating machines to compute averages,
ratios and percentages from survey schedules; enters and balances
monthly figures from a variety of schedules; checks edited
schedules for accuracy and reasonableness of data.
Duties
% of Time
Operates a calculating machine to compile various
statistics from surveys received by calculating averages, ratios and percentages, and by adding and balancing columns,
60
Enters and balances figures from a variety of schedules in the compilation of statistical tables for reproduction and
study by statisticians and others.
20
Checks edited schedules for accuracy and reasonableness of data against previous reports and other survey data, and
10
Instructs other employees on machine operations and
assigns and checks work.
10
Distinguishing Features
The work requires the operation of electronic calculating
machines to compute averages, ratios and percentages, enter and
balance figures and edit schedules for accuracy. A good knowledge
is required of the content of schedules and methods to be
followed for the extraction of data. The work consists of complex
multiple-step calculations and requires a good knowledge of
arithmetic and of subject matter material. Judgment is exercised
in checking edited schedules to ensure accuracy and
reasonableness of data.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.8:CALCULATING-MACHINE
OPERATOR, STATISTICAL UNIT (CEO-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of either the English language or the French language is essential for
this position.
Achievement, Skills or Aptitudes
- Skill in operating a calculating machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of the methods used for extracting data from
schedules.
Abilities
- Ability to compile statistics from surveys and a variety of schedules.
- Ability to check edited schedules for accuracy and reasonableness of data.
Under general supervision operates a variety
of multi-step calculating and programmable electronic-calculating
machines;. reviews source documents, compilation sheets or
computer tabulations; determines operating sequence to perform a
series of mathematical operations; develops programs of
mathematical computations to attain statistical or analytical
results.
Duties
% of Time
Appraises source documents, survey questionnaires and/or secondary or intermediate compilation work sheets or
computer tabulations, as well as output requirements of the subject matter area in order to determine the most efficient
operating sequence
- by discussing inconsistencies and unacceptable or questionable data with the appropriate subject
matter officer, and flagging and/or correcting the data or changing the operating sequence based on
agreed guidelines and procedures.
40
Operates a number of multi-step calculating and
programmable electronic machines involving
- reviewing the formula in the job,
- determining which machines are to be used,
- determining the logical sequence of operations for these machines, and
- designing an operational program for these machines.
40
Conducts parallel testing of the program on another calculating machine to crosscheck the effectiveness of
this program.
10
Carries out calculations, such as percentage ratios,
quartiles, prorating, indexes and regressions identifying
unacceptable or questionable data and recognizing inconsistencies and anomalies.
10
Distinguishing Features
The work requires the operation of a number of different types
of multi-step calculating machines, both manual and electronic
including programmable machines.
It also requires a knowledge of many types of
source documents, schedules and compilation sheets and the
ability to understand subject matter output requirements. The
ability to originate and write operating sequences, interpret
mathematical formulae and identify anomalies or inconsistencies
in the data is also necessary.
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating manual and electronic multi-step calculating machines.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of departmental source documents, schedules and compilation sheets.
Abilities
- Ability to conduct parallel testing to crosscheck program effectiveness.
- Ability to interpret mathematical formulae and to identify anomalies or inconsistencies
in the data.
Personal Suitability
- Alertness, persistence, thoroughness and dependability.
- Tact in discussing inconsistencies and un acceptable or questionable data with
subject matter officers.
DESIRABLE QUALIFICATIONS
- Experience in developing operating programs.
SUB-GROUP:DUPLICATING EQUIPMENT
OPERATOR
Bench-mark Position Description
Level
Page
Xerox Operator
1
65
Blueprinting-machine Operator
2
67
Whiteprint-machine Operator
2
71
Multilith Operator
3
75
Photostat Operator
3
77
BENCH-MARK POSITION DESCRIPTION
Sub-group: DUPLICATING-EQUIPMENT OPERATOR
Level:
Descriptive Title: XEROX OPERATOR
Bench-mark Position Number: 10
Summary
Under supervision, operates a Xerox copier to produce copies
of reports, letters, charts, drawings and master diplomats; and
maintains related records.
Duties
% of Time
Operates a Xerox copier to produce copies of reports,
letters, charts, drawings and master duplimats
- by separating and positioning blank paper in the loading tray, pressing the "on" button, checking
the "reload" signal, and centering the original copy face down on the glass plate of the machine,
- by setting the paper feed, paper registration and fuser controls to adjust for different thickness
of paper,
- by setting the print selector knob for the number of copies required and pressing the print button to
begin making copies,
- by adjusting the print lever, if necessary, to correct the tone quality, and
- by removing copies and checking that the "reload" light signals readiness for the next original.
80
Maintains related records and supplies
- by recording the number of requisitions received, quantity of stationery used, and type of document
photocopied, and
- by requisitioning stationery and other materials.
10
Performs other duties such as removing and cleaning the
drum and washing glass and rubber of the machine; collating
finished work from copying machines; parceling packages; and
operating a mimeograph machine.
10
Distinguishing Features
The work requires the operation of a Xerox copier and
familiarity with office methods and procedures. The operation
includes adjusting the machine, performing minor maintenance
tasks and maintaining records and supplies. The work is performed
in accordance with detailed instructions and established
priorities.
EXAMPLE OF A STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.10:XEROX
OPERATOR (DEO-1)
(for selection of Trainees)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Capacity to learn to operate a xerox copier.
ESSENTIALS QUALIFICATIONS
Abilities
- Ability to maintain records and prepare stationery requisitions.
Personal Suitability
- Persistence and thoroughness.
BENCH-MARKPOSITIONDESCRIPTION
Sub-group: DUPLICATING-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: BLUEPRINTING MACHINE OPERATOR
Bench-mark Position Number: 11
Summary
Under general supervision, operates a blueprinting machine;
mixes solutions for use in the machine; groups workload for
priorities and economy; and performs related duties.
Duties
% of Time
Operates a blueprinting machine to make copies of material such as blueprints, Van Dyke prints and sepia prints
- by examining the original master tracing for degree of translucency,
- by selecting sensitized paper according to requirement,
- by mixing dye solution in proper proportion and adding it to the machine,
- by cleaning and adjusting heaters, rollers and belt tension,
- by adjusting controls to regulate light intensity and exposure time according to translucency of the
original and the type of sensitized paper,
- by inserting the master tracing and sensitized paper into the machine to expose and develop printed copy,
- by checking the printed copy for color, intensity and sharpness of line, and
- by trimming the printed copy to the required size with shears and paper cutter, and wrapping copies for
delivery.
80
Sorts material to be copied according to priority and requirement for similar treatment.
10
Performs related duties such as wrapping printed copy for mailing; unloading and storing paper stock; assigning
backlogs of trimming and sorting to junior employees; and cleaning machine rollers with detergent and mild abrasive
materials.
Supervises other employees assisting in machine operation.
10
DistinguishingFeatures
The work requires the operation of a
blueprinting machine and a knowledge of mailing requirements,
paper stock receipt and storage procedures. The work requires
precise adjustments to machine controls to regulate light intensity
and exposure time as required by several types of original copy
and sensitized copy paper. Judgment is required in grouping work
to meet established priorities and work schedules.
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a blueprinting machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of types of sensitized paper.
- Knowledge of mailing requirements, and paper stock receipt and storage procedures.
Abilities
- Ability to mix dye solutions.
- Ability to determine degree of translucency of original
master tracings and to regulate light intensity and exposure time.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: DUPLICATING-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: WHITEPRINT-MACHINE OPERATOR
Bench-mark Position Number: 12
Summary
Under general supervision operates a whiteprint machine to
produce copies of drawings, plans, maps or diagrams as Diazo
White, Blue or Black, Diazo Chrome for overlays or overhead
projection, sepia mylar and linen prints.
Duties
% of Time
Operates a Whiteprint machine to make copies
- by examining the original master tracing for degree of translucency,
- by selecting sensitized material according to requirements,
- by controlling the flow of anhydrous ammonia gas entering the machine,
- by cleaning and adjusting heaters, rollers and belt tension,
- by adjusting controls to regulate light intensity and exposure time according to translucency of the
original and the type of sensitized paper,
- by inserting the master tracing and sensitized paper into the machine to expose and develop printed copy,
- by checking the printed copy for color, intensity and sharpness of line, and
- by trimming the printed copy to the required size with shears and paper cutter, and wrapping copies for
delivery,
80
Sorts material to be copied according to priority and requirement for similar treatment.
10
Performs related duties such as wrapping printed copy for mailing; unloading and storing paper stock; assigning
backlogs of trimming and sorting to junior employees.
Ensures ammonia gas does not permeate the general
atmosphere of the working areas
- by adjusting and setting main gas valves and feed valves correctly,
- by testing with Diazo paper for gas leaks, and
- by closing main gas valves on shut down of the machine.
Supervises other employees assisting in machine operation.
10
Distinguishing Features
The work requires operation of a white print
machine and a knowledge of mailing requirements, paper stock
receipt and storage procedures. Care must be exercised in making
adjustments to gas controls and shut-off valves and in the
regulation of light intensities and exposure times as required
for the reproduction of master tracings on a variety of
sensitized paper. Judgment is required in organizing and
scheduling work in accordance with priorities and to meet
deadlines.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.12:WHITEPRINT-MACHINE
OPERATOR (DEO-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of both the English language and the French language is essential for
this position.
Achievement, Skills or Aptitudes
- Skill in operating a whiteprint machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of the properties of anhydrous ammonia gas and safety precautions.
- Knowledge of types of sensitized copy paper.
- Knowledge of mailing requirements, paper stock receipts and storage procedures.
Abilities
- Ability to determine degree of translucency of original master tracing and to regulate
light intensity and exposure time.
- Ability to check printed copy for acceptable qualities, and to trim to required size.
Personal Suitability
- Alertness and thoroughness.
- Capable of working under pressure of priorities and deadlines.
BENCH-MARKPOSITIONDESCRIPTION
Sub-group: DUPLICATING-EQUIPMENT OPERATOR
Level: 3
Descriptive Title: MULTILITH OPERATOR
Bench-mark Position Number: 13
Summary
Sets-up and operates an offset-duplicating machine to produce
multiple copies of charts, drawings and other documents; makes
plastic and paper printing plates and performs related
duties.
Duties
% of Time
Sets-up and operates an offset-duplicating machine to
produce multiple copies of documents
- by adjusting feeder and delivery guides according to dimensions of stock,
- by setting controls to adjust-speed and feed of machine, to center printed impression and to
regulate ink flow,
- by mounting and locking printing plate in position around press cylinder,
- by starting machine that automatically reproduces copy of plate, and
- by examining copies and adjusting machine to correct irregularities.
75
Makes plastic and paper printing plates
- by measuring the dimensions of the material to be duplicated and computing the percentage enlargement
or reduction necessary,
- by mounting copy on the copy board and adjusting the camera and associated controls to meet job
specifications,
- by operating the camera shutter and light controls to expose copy to a sensitized plate, and
- by removing the exposed plate when the automatic conversion to lithographic plate is completed.
20
Performs related duties such as cleaning and lubricating machines, maintaining stocks of paper, inks and other
supplies, and making minor repairs to equipment.
5
Distinguishing Features
The work requires the operation of a copy camera to make
lithographic plates and the operation of an offset-duplicating
machine to produce multiple copies. A knowledge of machine
adjustments, inks, ink additives and chemical solutions used in
multi copying operations is also required.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.13:MULTILITH OPERATOR
(DEO-3)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of either the English language or the French language is essential for
this position.
Achievement, Skills or Aptitudes
- Skill in operating an off-set duplicating machine and a copy camera.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of the inks, ink additives and chemical solutions used in multi copying.
Abilities
- Ability to clean, lubricate, adjust and repair a duplicating machine.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: DUPLICATING-EQUIPMENT OPERATOR
Level: 3
Descriptive Title: PHOTOSTAT OPERATOR
Bench-mark Position Number: 14
Summary
Operates a Photostat machine to produce copies of maps,
charts, books and other documents, and performs related
duties.
Duties
% of Time
Operates a Photostat machine to produce copies of maps,
charts, books and other documents
- by positioning the original within the guidelines of the image
board,
- by computing the enlarging or reducing necessary to meet customer requirements or as dictated by
the size and condition of the
original, by adjusting controls to focus lens, by placing
appropriate filter over lens to make color separation when
copying color work, and by estimating exposure time and
activating the camera shutter and the processor to carry out the
expose/process cycle.
90
Performs related duties such as: mixing photo chemicals, trimming and cropping copies using a manual
guillotine, carrying out
scheduled machine maintenance and making minor repairs.
10
Distinguishing Features
The work requires the setting-up and operation of a Photostat
camera to produce copies at various ratios. A knowledge of lens,
copy enlarging and reducing, exposure times, and the mixing of
photo chemicals is required.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.14:PHOTOSTAT OPERATOR(DEO-3)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of either the English language or the French language is essential for
this position.
Achievement, Skills or Aptitudes
- Skill in operating a Photostat machine and a Photostat camera.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of a camera lens system, copy enlarging and reducing, exposure times,
and the mixing of photo chemicals.
Abilities
- Ability to choose appropriate filters and estimate exposure times.
- Ability to fault-find and repair Photostat equipment.
Personal Suitability
- Alertness, perseverance and thoroughness.
SUB-GROUP:MAILING SERVICE EQUIPMENT
OPERATOR
Bench-mark Position Description
Level
Page
Continuous Form Preparation Operator
1
81
Graphotype and Addressograph Operator
1
83
Heat Transfer and Label Process Operator
1
87
Material Inserting Machine Tender
1
89
Continuous Form Preparation Set-Up Operator
2
91
Multi Purpose Heat Transfer, Labeling and Addressing Set-Up Operator
2
95
Material Inserting Machine Set-Up Operator
2
97
Plate-Embossing and Addressing-Equipment Operator
2
101
BENCH-MARK POSITION DESCRIPTION
Sub-group: MAILING SERVICE EQUIPMENT OPERATOR
Level. 1
Descriptive Title: CONTINUOUS FORM PREPARATION OPERATOR
Bench mark Position Number: 15
Summary
Under supervision operates one or more mailing service
machines to imprint signatures, trim, cut, burst, fold or address
continuous forms.
Duties
% of Time
Operates one or more mailing service machines
- by loading the machine with the form material to be processed,
- by feeding the form into the conveyor system,
- by ensuring the cutters,. bursting, trim or folding devices are functioning properly,
- by ensuring imprinted signature is correctly located,
- by ensuring addresses are correctly aligned, and
- by making minor adjustments to the machine and its controls to maintain established standards.
90
Performs other related duties.
10
Distinguishing Features
The work requires the operation of a number of machines to
process continuous forms. Knowledge of equipment operation is
required to distinguish irregularities and make minor adjustments
to equipment.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.15:CONTINUOUS FORM
PREPARATION OPERATOR (MSE-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating mailing service machines.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to imprint signatures, trim, cut,. burst, fold or address continuous forms.
- Ability to distinguish irregularities and make minor adjustments to equipment.
Personal Suitability
- Alertness and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MAILING-SERVICE-EQUIPMENT OPERATOR
Level: 1
Descriptive Title: GRAPHOTYPE AND ADDRESSOGRAPH OPERATOR
Bench-mark Position Number: 16
Summary
Under supervision, operates a keyboard graphotype and an
electric addressograph machine to record and reproduce name and
address data; and performs related duties.
Duties
% of Time
Operates a graphotype with typewriter-style keyboard to record data on metal plate sections for later reproduction
- by inserting and positioning the metal plate section in the holder of the machine,
- by typing from invitations to tender or from prepared lists to imprint name and address information
on the plate, and
- by removing the embossed metal section from the machine and inserting it in the frame.
80
Operates an electric addressograph machine to reproduce addresses for insertion in plates or for a card file
- by positioning cards and embossed plates in the machine, checking platen and ribbon adjustment and
moving the lever to start the machine,
- by monitoring automatic operation of the machine to ensure proper feeding and clear impressions, and
- by removing cards, cutting them to the proper size, and inserting them into addressograph plates for easy
reference or referring them for filing.
15
Performs related duties, such as maintaining a file of requests to change address or emboss new plates, cleaning
and oiling machines, and changing ribbons.
5
Distinguishing Features
The work requires the operation of embossing and addressing
machines. Minor adjustments are made to ensure efficient
operation. The work is performed in accordance with detailed
instructions and established priorities.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.16:GRAPHOTYPE AND
ADDRESSOGRAPH OPERATOR (MSE-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of both the English language and the French language is essential for
this position.
Achievement, Skills or Aptitudes
- Skill in operating a graphotype and an electric addressograph machine.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to follow detailed instructions and established priorities.
- Ability to maintain a simple filing system.
Personal Suitability
- Alertness and thoroughness.
NOTE: The above example requires a skilled operator; see next
page for trainee requirements.
EXAMPLE OF A STATEMENT
OF QUALIFICATIONS FOR
B.M.P.D.No.16:GRAPHOTYPE AND AI!DRESSOGRAPH OPERATOR (MSE-1)
( For Selection of Trainees)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of both the English language and the French language is essential for this
position.
Achievement, Skills or Aptitudes
- Capacity to learn to operate a keyboard graphotype and an electric addressograph
machine.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to file.
- Ability to follow detailed instructions.
Personal Suitability
- Alertness and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MAILING SERVICE EQUIPMENT OPERATOR
Level: 1
Descriptive Title: HEAT TRANSFER AND LABEL PROCESS OPERATOR
Bench-mark Position Number: 17
Summary
Under supervision operates and makes minor adjustments to heat
transfer or other types of labeling and addressing machines.
Duties
% of Time
Operates heat transfer or other types of labeling and addressing machines
- by loading and maintaining level of material in feed tray,
- by loading magazines with envelopes or other mailing packages,
- by filling the sealing fluid reservoir,
- by starting machine and observing operation to detect equipment malfunctions,
- by making minor adjustments to equipment, and
- by removing completed envelopes for transfer to other operations.
90
Performs other related duties.
10
Distinguishing Features
The work requires the operation and minor adjustment of heat
transfer, labeling and addressing machines. The work is performed
in accordance with detailed instructions and established
priorities.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.17:HEAT TRANSFER AND
LABEL PROCESS OPERATOR (MSE-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating labeling and addressing machines.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to follow detailed instructions and established priorities.
Personal Suitability
- Alertness and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MAILING-SERVICE-EQUIPMENT OPERATOR
Level: 1
Descriptive Title: MATERIAL INSERTING MACHINE TENDER
Bench-mark Position Number: 18
Summary
Under supervision assists in the operation of
a high-speed, multi-station mailing package inserting-and-sealing
machine.
Duties
% of Time
Assists in the operation of a high speed, multi-station mailing package inserting-and-sealing machine
- by loading and maintaining a given level of material in the input dividers,
- by making adjustments to the dividers to compensate for slight changes in width or length of material,
- by loading envelopes or other mailing packages into the machine,
- by filling the sealing fluid container, and
- by gathering the filled envelopes for transportation to the Post Office.
90
Performs other related duties.
10
Distinguishing Features
Assists in the operation of a multi-station material inserting
machine. Familiarity with departmental routine is required.
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a high speed, multistation mailing package inserting and
sealing machine.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to perform filing duties.
Personal Suitability
- Alertness and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MAILING SERVICE EQUIPMENT OPERATOR
Level: 2
Descriptive Title: CONTINUOUS FORM PREPARATION SET-UP OPERATOR
Bench-mark Position Number: 19
Summary
Under general supervision, sets up, adjusts and operates a
number of machines used in a mailing operation to imprint
signatures, trim, burst, cut, fold and insert continuous form
material into envelopes.
Duties
% of Time
Sets-up, adjusts and operates a number of machines in
varying combinations
- by interconnecting electric cables and controls between machines to provide a complete operation,
and
- by setting a variety of controls, spacing and feed devices, using Allen wrenches, screwdriver or
knurled knobs.
25
Prints signatures on continuous forms and letters by means of a signature imprinting machine
- by peeling off adhesive backing from the rubber stamp signature block,
- by positioning stamp accurately onto the printing roller,
- by feeding the continuous form material into the feed system of the machine, and
- by timing the continuous form material and the printing rollers to coincide so that the imprinted
signature is correctly located on the form letters.
15
Bursts, cuts or slits continuous form material on a
bursting machine
- by inserting continuous form material into the machine,
- by setting up and adjusting the feed mechanism,
- by setting the cutters and other mechanisms to separate, trim and cut material to individual letters
or forms as instructed, and
- by loading the material and unloading the processed product.
15
Cuts, trims and separates continuous form material on a cutting machine
- by setting up and adjusting cutters and slitters to cut material to letter or form size,
15
% of Time
- by cutting to remove edge perforations to provide the appearance of individual sheets, and
- by loading the material and unloading the processed product.
Trims, centre slits, and folds personalized letters, forms or documents on a cutting and folding machine
- by setting up and adjusting the cutters to produce the correct size for individual sheets,
- by setting up the feed mechanism,
- by setting up the folding mechanism to the correct sequence and style, and
- by loading the material and unloading the processed product.
15
Folds and inserts letters in an envelope on a folder
inserting machine
- by loading the letters and the envelopes into the machine,
- by setting up and adjusting the feed mechanism,
- by setting up and adjusting the fold mechanism,
- by setting up and adjusting the envelope insertion mechanism, and
- by filling the water container to ensure correct sealing of the envelopes.
15
Supervises lower level employees.
Distinguishing Features
The work requires setting-up, adjusting and operating a
number of machines in an integrated mailing service
operation. Close attention during the high speed operation of
several different types of machines is essential to maintain an
efficient operation. A good knowledge of office methods and
procedures is required.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.19:CONTINUOUS FORM PREPARATION
SET-UP OPERATOR (MSg-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating signature imprint, bursting, cutting, folding and inserting
machines.
Experience
- Experience in mailing service operations.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of various combinations which can be made with a number of mailing
machines to provide a complete operations process.
- Knowledge of office methods and procedures.
Abilities
- Ability to supervise
Personal Suitability
- Alertness and thoroughness.
BENCH-MARKPOSITION DESCRIPTION
Sub-group: MAILING-SERVICE-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: MULTI PURPOSE HEAT
TRANSFER, LABELING AND ADDRESSING MACHINE SET-UP OPERATOR
Bench-mark Position Number: 20
Summary
Under general supervision sets up, adjusts and operates a heat
transfer or other type of labeling and addressing machine.
Duties
% of Time
Sets-up, adjusts and operates a heat transfer or other
type of labeling or addressing machine
- by arranging for correct labeling and packaging material to be made available,
- by setting up and adjusting rotary trimming knives, anvils, timing gears, rollers, feed cams, vacuum
brake, label pressure and position, heat current and other adjustments necessary to the efficient
operation of the equipment and to accommodate the various sizes of mailing packages,
- by loading the machine with address or information lists, and the material to be labeled or addressed,
- by monitoring the operation to ensure addresses or other transferred data are legible,
- by unloading the output in sequence, and
- by ensuring Postage cancellations as necessary.
60
10
20
Supervises other employees engaged in tending labeling and addressing machines by instructing in machine functions
and minor mechanical adjustments, and overseeing operations.
10
Distinguishing Features
The work requires setting-up, adjusting and operating a heat
transfer or other type of labeling and addressing machine.
Precise adjustments are necessary to compensate for stock
variances to ensure efficient operation at high speed; and
supervising other employees assisting with the operation of the
equipment.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No. 20: HEAT TRANSFER AND LABEL PROCESS
SET-UP OPERATOR (MSE-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating labeling and addressing machines.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to stock correct labeling and packaging material.
- Ability to instruct employees on machine functions and supervise machine operations.
Personal Suitability
- Alertness and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MAILING-SERVICE-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: MATERIAL INSERTING MACHINE SET-UP OPERATOR
Bench-mark Position Number: 21
Summary
Under general supervision sets-up, adjusts and operates a high
speed, multi-station, inserting-and-sealing machine.
Duties
% of Time
Sets-up and operates a high speed, multi-station
inserting and-sealing machine,
- by identifying material, quantity, and addresses indicated in the distribution code,
- by obtaining material from stockroom,
- by setting up and adjusting an automatic, high volume material inserting machine, using Allen
wrench, screwdriver and knurled knobs,
- by setting the input supply dividers for width and length of individual items to be packaged,
- by setting the position and angle of the feeder guide plates to accommodate various thickness of
material,
- by setting the pick up device to accommodate the individual items,
- by setting the input supply dividers for a pre determined sequence of items,
- by loading the input dividers with the correct material,
- by setting the conveyor controls at each gate to accommodate an increasing number of items in
progression,
- by setting the loading dividers to accept the envelope or other mailing package and loading
these,
- by setting the sealing controls depending on the type and size of the mailing package,
- by observing the operation and adjusting the machine to correct operating abnormalities, and
- by packing, counting and arranging delivery to the Post Office.
90
Supervises other employees in tending
inserting-and-sealing machines by instructing in machine functions and minor mechanical adjustments, and overseeing operations.
10
DistinguishingFeatures
The work requires setting-up, adjusting and
operating a high volume inserting-and-sealing machine and the
supervision of machine tenders. Precise adjustments are necessary
to the machine while in operation. The ability to understand the
mailing and distribution code used, and a good knowledge of the
methods and procedures of the department relative to the
packaging of printed material is essential.
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- Knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a high speed insertingand-sealing machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of departmental methods and procedures for the packaging of printed
material.
Abilities
- Ability to use the mailing distribution code.
- Ability to instruct employees on machine functions and supervise operations.
Personal Suitability
- Alertness and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MAILING-SERVICE-EQUIPMENT OPERATOR
Level: 2
Descriptive Title: PLATE-EMBOSSING AND ADDRESSING-EQUIPMENT OPERATOR
Bench-mark Position Number: 22
Summary
Under supervision, embosses metal plate sections with name,
address and amount data and proofs the work on an addressing
machine; operates an addressograph cheque writing machine,
maintains balancing and security controls prescribed for the
issue of cheques; operates a sealing and inserting machine,
maintains number and sequence control of cheques; and performs
related duties.
Duties
% of Time
Embosses and proofs metal plates for the printing of name, address and amount data on cheque forms
- by inserting and positioning the metal section in the graphotype and typing on the keyboard to emboss
name, address and amount data selected from various types of hand-written documents,
- by removing the embossed metal section and inserting it in the frame of an addressograph plate,
- by proofing work through the use of a manual or automatic addressograph machine to stamp the impression
on accompanying source documents or transcript paper, and
- by using an addressograph machine to print headings for plates, and cutting, taping and inserting
headings.
35
Operates an addressograph cheque-writing machine and
maintains prescribed cheque-balancing and security
controls
- by positioning blank cheques and mounting transcript paper on the machine, locking in a signature plate,
checking the ribbon adjustment, setting date and numbering controls, and inserting trays of plates
into the machine in number and rate sequence,
- by turning on the switch, checking operation of the machine, and making adjustments as necessary to ensure
timed feeding of plates, cheques and transcript paper, to correct ribbon and platen pressure when impressions
are not legible, and to clear plate jams,
35
% of Time
- by scanning cheque flow to detect spoiled or mutilated cheques, ensure proper. rate and number sequence, and
correspondence of pre-printed and machine-printed cheque numbers, and
- by removing and refilling trays of plates, packing printed cheques in pre-determined lots and referring
them for checking or further processing action.
Operates a cheque inserting and sealing machine and
maintains cheque control
- by checking the tray label against the first and last cheque and account numbers to ensure sequence,
- by positioning cheques, envelopes and other enclosures in holders on the machine,
- by turning the switch, checking operation of the machine and adjusting controls to correct improper
feed or timing, and
- by ensuring that the automatic counter registers the same number of cheques enveloped ass received in the
tray, removing and repacking enveloped cheques, signing the count slip or referring the tray to the
supervisor for manual count.
20
Performs related duties such as operating a reproducer to perforate cheques with prescribed data, packing cheques
for delivery to the post office according to zone or area, and cleaning and oiling machines.
Occasionally instructs other employees on machine
operations.
10
Distinguishing Features
The work requires the setting-up, adjusting
and operating of plate embossing, addressing, cheque writing, and
inserting-and sealing machines in a cheque issuing
operation. .The maintenance of cheque balance and security
control, and the proofing of the results of machine operations
are essential. The work also requires a good knowledge of office
methods and procedures.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.22:PLATE EMBOSSING AND
ADDRESSING-EQUIPMENT OPERATOR (MSE-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of either the English language or the French language is essential for this
position.
Achievement, Skills or Aptitudes
- Skill in operating plate-embossing and addressing-equipment and a sealing-and
inserting machine.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of departmental office methods and procedures.
Abilities
- Ability to maintain cheque-balancing and security controls.
- Ability to maintain number and sequence control of cheques and to pack cheques by
postal zone or area.
- Ability to maintain records of machine production.
Personal Suitability
- Alertness and thoroughness.
GLOSSARY OF TERMS
Rotary Camera
A microfilm camera that photographs documents from a feeder or
hopper while they are being moved by some form of transport
mechanism, and has a fixed reduction ratio (changed by separate
camera units) and fixed density control.
DeskType Flat Bed (Planetary)
Camera
A desk type flat bed microfilm camera for small documentation
in which the document being photographed and the film remain in a
stationary position during the exposure. The document is on a
plane surface at the time of filming.
Flat Bed (Planetary) Camera
A microfilm camera in which the document being photographed
and the film remain in a stationary position during the exposure.
The document is on a plane surface at the time of filming.
The camera has variable reduction ratio and density selector
control for individual exposures.
Precision Camera
A microfilm camera in which the document being photographed
and the film remain in a stationary position during the exposure.
The document is on a plane surface with variable sub-surface
illumination and capable of accepting drawings up to size D or
larger. (See CGSB 72-9P-lA)
The camera has variable reduction ratio and density selector
control for individual exposures.
Step Test
A series of orderly varied exposures made to determine the
optimum exposure of either film or paper and its development.
Microfilm Unit
Refers to a self-contained section or division of a department
where the photographic reduction to microfilm or the enlargements
from microfilm of engineering drawings, maps or other documents
by precision cameras or precision enlargers, the dark room
processing of film to CGSB specifications and the copying of
microfilm are the primary functions.
SUB-GROUP:MICROPHOTOGRAPHY EQUIPMENT
OPERATOR
Bench-mark Position Description
106
Microfilm Mounter and Rotary Camera Operator
1
107
Light Sensitive Dye Microfiche Copy Operator
2
113
Flat Bed Camera Operator
2
115
Light Sensitive Dye Microfilm Copy Operator
2
117
Vesicular Microfilm Copy Operator
2
119
Precision Microfilm Camera Operator
3
121
Silver Halide Film Copier
3
125
Silver Halide Microfilm Processor
3
129
Supervisor, Silver Halide Film Processing
4
133
Microfilm Enlarger Operator
4
135
Supervisor Microfilm Unit
5
137
BENCH-MARK POSITION DESCRIPTION
Sub-group: MICROPHOTOGRAPHY-EQUIPMENT OPERATOR
Level: 1
Descriptive Title: MICROFILM MOUNTER AND ROTARY CAMERA OPERATOR
Bench-mark Position Number: 23
Summary
Under supervision prepares microfilm strips or individual
exposures; cuts, splices, mounts and inspects microfilm, and
operates semi-automatic cameras and copy equipment.
Duties
% of Time
Mounts microfilm into microform carriers
- by inspecting microfilm rolls. for any irregularities and reporting these to the supervisor,
- by cutting processed roll film into individual exposure frames and mounting these on aperture cards
or slides,
- by cutting processed roll film into short lengths and inserting in microfiche jackets,
- by indexing frame exposures or microfiche,
- by making DIAZO type sheet or card copies,
- by inserting or removing microfilm from cassettes or reels,
- by inspecting completed microfiche jacket or aperture card on a viewer for irregularities, and
- by splicing microfilm.
65
Operates a Rotary type camera
- by following maintenance procedures and loading the camera with roll film,
- by selecting the correct camera unit to provide the required reduction ratio,
- by hand feeding documents to be micro photographed into the feed system,
- by setting the automatic feed system to accommodate various sizes and thickness of documents,
- by taking exposures of each document, and
- by unloading the exposed roll of microfilm, ensuring protection of. the light sensitive film and recording
details of exposures on the container.
25
Makes step tests to determine optimum exposure of film and mechanical fitness, and
Performs other relevant duties such as the preparation of original documentation for the microfilm system.
10
Distinguishing Features
The work requires cutting, splicing and
mounting microfilm to Canadian Government Specification Board
standards. The operation of a Rotary type camera, inspection
instruments, copiers, and reader/printer equipment is also
required.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.23:MICROFILM MOUNTER
ANDROTARY CAMERA OPERATOR (MEO-1)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating semi-automatic cameras, copiers, and reader printer equipment.
ESSENTIAL QUALIFICATIONS
Abilities
- Ability to prepare microfilm strips or individual exposures and to cut, slice,
mount or inspect microfilm.
- Ability to maintain an alpha-numeric index.
- Ability to complete documentation.
Personal Suitability
- Alertness, perseverance and thoroughness.
NOTE: The above example requires a skilled operator; see
next page for trainee requirements.
EXAMPLE OF A STATEMENT
OF QUALIFICATIONS FOR
.B.M.P.D.No.23:MICROFILM MOUNTER AND ROTARY CAMERA OPERATOR (MEO-1)
(for Selection of Trainees)
BASIC REQUIREMENTS
Education
-Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Capacity to learn to operate semi automatic cameras, copiers and reader
printer equipment.
Under supervision produces DIAZO microfiche copies of existing
microfiche film strips.
Duties
% of Time
Produces DIAZO microfiche copies
- by inspecting microfiche mounts and film strips for any irregularities, ensuring index information is
complete,
- by determining density and contrast of film to be copied,
- by setting time of DIAZO film developer,
- by ensuring gas pressure is at a predetermined level,
- by feeding microfiche mount into the developing machine together with a DIAZO sheet film,
- by separating the DIAZO sheet film from the microfiche mount and inserting it into the DIAZO processor, and
- by examining the DIAZO sheet for irregularities and making corrective equipment adjustments, and
- by filing DIAZO sheets with microfiche mounts.
90
Performs other related duties as required.
10
Distinguishing Features
The work requires the operation of a DIAZO microfiche
developer/ processor and the inspection of the finished product.
There is also a requirement to recognize variations in the
resolution and density in the original films and compensate for
differences.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.24:LIGHT SENSITIVE DYE
MICROFICHE COPY OPERATOR (MEO-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a microfiche duplicator, DIAZO developer/processor and semi
automatic type rotary cameras.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of microfilm duplicators.
Abilities
- Ability to recognize differences in the resolution and density in original films.
- Ability to inspect finished product and carry out routine maintenance of copy
equipment.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARKPOSITION DESCRIPTION
Sub-group: MICROPHOTOGRAPHY EQUIPMENT OPERATOR
Level: 2
Descriptive Title: FLAT BED CAMERA OPERATOR
Bench-mark Position Number: 25
Summary
Under supervision, operates a Flat Bed type of camera to
photograph documents, at predetermined ratios, to produce
microfilm to meet the Canadian Government Specification Board
standard of quality.
Duties
% of Time
Operates a Flat Bed camera
- by loading a film roll into the camera,
- by adjusting the camera to obtain the reduction ratio required,
- by adjusting overhead illumination of the material to be copied to comply with the microfilm
requirements,
- by reading an exposure meter and making adjustments to controls to produce CGSB standard densities and
contrasts of the photographic image,
- by placing documents to be microfilmed into the photographic area,
- by taking a specified number of photographs of each document as instructed,
- by unloading the exposed roll of microfilm, ensuring protection of the light sensitive film,
- by recording details of contents on a box.
70
Operates a semiautomatic film processor.
20
Performs other related duties such as making step tests to determine optimum exposure of film and mechanical fitness.
10
Distinguishing Features
The work requires the operation of a Flat Bed type of camera
to produce microfilm images at specified reduced ratios. A
knowledge of microfilm formats and related indexing methods, and
the adjustment of camera and illumination controls to produce
density, resolution and contrasts to specifications is
required.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.25:FLAT BED CAMERA
OPERATOR (MEO-2)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a Flat Bed camera and in the adjustment of camera and illumination
controls to produce density resolution and contrasts to specifications.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of microfilm camera techniques.
- Knowledge of the Canadian Government Specification Board standards of quality.
Under supervision produces light sensitive dye positive to
positive or negative to negative copies of microfilm (DIAZO
type).
Duties
% of Time
Produces DIAZO film copies
- by inspecting rolls of microfilm to be copied for any irregularities and recording varying densities
and contrasts through its entire length,
- by splicing microfilm lengths into larger reels to ensure economic use of the equipment,
- by threading the microfilm to be copied and the unexposed DIAZO film into the processing equipment,
- by ensuring gas pressure is at a predetermined level,
- by setting the speed of the machine depending on the density and contrast of the original microfilm,
- by adjusting the speed of the machine to compensate for variances in density and contrast as these
changes occur throughout the reel,
- by removing copy and original films and inspecting DIAZO film to ensure density and contrast over entire
reel conform to standards, and
- by cutting film to length and winding on to standard reels or cassettes, as instructed.
90
Performs other related duties.
10
Distinguishing Features
The work requires setting-up, adjusting and operating a light
sensitive dye (DIAZO type) processor to ensure that standards for
density and contrast are maintained throughout the copying cycle.
The work also requires knowledge of microfilm indexing
methods.
Under supervision produces positive to negative or negative to
positive microfilm copies by vesicular process (XIDEX type).
Duties
% of Time
Produces vesicular copies of microfilm
- by inspecting roll of microfilm to be copied for any irregularities,
- by measuring and recording density and contrast over the entire reel
- by splicing microfilm lengths into larger reels to ensure economic use of equipment,
- by threading the microfilm to be copied and the unexposed vesicular film onto the machine,
- by setting the lens aperture, temperature and speed to attain a standard density and contrast,
- by making adjustments to temperature and speed to maintain standard density and contrast while microfilm
is being processed,
- by cutting completed copy film to comply with original grouping and loading to standard reels or cassettes,
- by preparing and indexing boxes to package entire reel of microfilm, and
- by ensuring the index information on the box relates to the microfilm being boxed.
90
Performs other related duties.
10
Distinguishing Features
The work requires setting-up, adjusting and operating a
vesicular type (XIDEX) copier and vigilance to ensure standards
in density and contrast are maintained throughout the copying
cycle. A knowledge of microfilm indexing methods is required.
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of both the English language and the French language is essential for this
position.
Achievement, Skills or Aptitudes
- Skill in operating a vesicular type copier, microfilm cameras or microfilm duplicating equipment.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of vesicular copy processes and microfilm indexing methods.
Abilities
- Ability to maintain standards of density and contrast throughout the copying cycle.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MICROPHOTOGRAPHY-EQUIPMENT OPERATOR
Level: 3
Descriptive Title: PRECISION MICROFILM CAMERA OPERATOR
Bench-mark Position Number: 28
Summary
Under supervision operates a precision type microfilm camera
unit to photograph, at specific reduction ratios, maps,
engineering drawings and other documents that require accurate
scaling and detail readability according to Canadian Government
Specification Board (CGSB) standards.
Duties
% of Time
Operates a precision microfilm camera
- by loading film into the camera and preparing the camera to take a series of sequential photographs,
- by adjusting the camera to obtain the reduction ratio specified,
- by setting the overhead and sub-surface illumination,
- by placing a density chart onto the photographic area,
- by taking exposure readings and setting equipment controls to ensure the photographic image will
have the density and contrast to acceptable standards,
- by exposing the required number of photographs of each map, engineering drawing or other document
as required,
- by exposing a sequence of photographs over the entire map or engineering drawing if required to
photograph the entire original document,
- by documenting sequence and other identifying information of the exposed microfilm, and
- by unloading the exposed roll of microfilm, ensuring protection of the light sensitive film and passing
it to the processor.
70
Operates a semi-automatic processor to develop silver
halide microfilm.
10
Makes step tests to determine the optimum exposure of film and the mechanical fitness of equipment, and
10
Performs other related duties and occasionally supervises lower level employees.
10
Distinguishing Features
The work requires the operation of a precision
microfilm camera to photograph, to precise scale, engineering
drawings, maps and other documents that require readability and
accurate scaling to CGSB specifications. A knowledge of
illumination, reflect ability, color and opaqueness are essential
to this operation. The work also requires the operation of a
semi-automatic, silver halide film processor and the making of
step tests films.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.28:PRECISION MICROFILM
CAMERA OPERATOR (MEO-3)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a precision microfilm camera and semi-automatic film processor,
rotary and Flat Bed cameras and microfilm duplicators.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of illumination, reflect ability, color and opaqueness.
Abilities
- Ability to photograph a variety of documents according to C.G.S.B. specifications.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MICROPHOTOGRAPHY-EQUIPMENT OPERATOR
Level: 3
Descriptive Title: SILVER HALIDE FILM COPIER
Bench-mark Position Number: 29
Summary
Under supervision produces microfilm silver halide positive or
negative film copies of existing microfilm in a darkroom
environment.
Duties
% of Time
Produces silver halide positive or negative microfilm copies of existing microfilms
- by examination of the original microfilm for any irregularities,
- by measuring and recording density and contrast of film to be copied,
- by splicing leader film between film lengths of varying density and contrast,
- by threading the original microfilm and an unexposed microfilm into the film copier,
- by setting the exposure aperture to produce a standard exposure depending on the density and contrast readings
previously obtained,
- by setting the voltage of the exposure lamp to produce a standard exposure depending on the density and
contrast readings previously obtained,
- by setting the speed of the machine to produce a standard density and contrast to CGSB specifications,
- by varying the speed of the machine or varying the voltage of the exposure lamp at each leader to produce a microfilm copy of standard density and
contrast to CGSB specifications,
- by unloading exposed film and placing in light-proof container,
- by preparing boxes and indexing these to accommodate separate microfilm lengths of processed film,
- by passing the film in the light-proof container and the indexed boxes to a film processor,
- by cutting leaders off the original film and loading film onto standard reels as instructed, and
- by replacing reels into original cartons.
90
Performs other related duties and occasionally supervises lower level employees.
10
Distinguishing Features
The work requires the operation of one or more silver
halide copiers in a dark room environment to reproduce microfilm to
CGSB standards. Knowledge of exposure apertures, light
intensities and other controls is essential to maintain standard
density and contrast over the entire reel of film. The work also
requires knowledge of microfilming indexing methods and the
occasional supervision of lower level employees.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.29:SILVER HALIDE FILM
COPIER (MEO-3)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating silver halide film copiers in a dark room environment, microfilm cameras and duplicating
equipment including the production of positive or negative film copies of existing microfilm.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of exposure apertures, light intensities and other controls for maintaining standard density and contrast
over entire reel of film.
- Knowledge of microfilm indexing methods and C.G.S.B. standards.
Abilities
- Ability to reproduce silver halide microfilm.
- Ability to supervise by instructing on work methods and assigning and checking
work.
Under supervision operates a silver halide microfilm processor
in a darkroom environment to chemically process microfilm to
Canadian Government Specification Board (CGSB) standards.
Duties
% of Time
Operates a silver halide microfilm processor
- by mixing photographic chemicals such as developer, hypo, hypo eliminator and pre wash agents,
- by testing chemicals to ensure CGSB specification standards are met and maintained,
- by filling reserve and other tanks to ensure constant flow and circulation of chemicals,
- by setting temperature controls for chemical processing,
- by developing test strips to determine settings to ensure film is processed to meet specification
standards,
- by setting speed to predetermined setting to ensure standard densities and contrasts are obtained,
- by making hypo residual tests, scratch tests and dip strip PH tests,
- by threading exposed film into chemical tanks and dryer units,
- by setting temperature controls on dryer sections to ensure adequate drying while preventing curl or
other irregularities,
- by removing film from machine and inspecting for scratches or other defects,
- by instructing camera and copy operators to correct faults found during inspection of processed film,
- by testing and topping up chemicals to maintain a useful life,
- by operating a silver recovery machine, and
- by cleaning silver recovery machine and preparing salvaged silver for shipment.
90
Performs other related duties such as carrying out
cleaning, maintenance and minor repairs to processing equipment, and supervises lower level employees.
10
Distinguishing Features
The work requires the operation of a silver
halide microfilm processor with a capacity greater than 30 fpm of
processed microfilm, and the operation and maintenance of a
silver recovery machine. The work also requires knowledge of film
densities and contrasts as detailed in CGSB standards.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.30:SILVER HALIDE MICROFILM
PROCESSOR (MEO-3)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a silver halide microfilm processor.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of C.G.S.B. standards for densities and contrasts.
- Knowledge of microfilm processing chemistry.
Abilities
- Ability to prepare, test and use chemicals required for silver halide microfilm
processing.
- Ability to supervise.
- Ability to clean and maintain the processing
equipment.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MICROPHOTOGRAPHY-EQUIPMENT OPERATOR
Level: 4
Descriptive Title: SUPERVISOR, SILVER HALIDE FILM PROCESSING
Bench-mark Position Number: 31
Summary
Under general supervision, supervises a number of micro
photographers in the operation of. processing machines to develop
silver halide microfilm to Canadian Government Specification
Board (CGSB) standards, and performs related duties.
Duties
% of Time
Supervises a number of micro photographers in the
operation of processing machines to develop silver halide microfilm to CGSB standards
- by assigning work according to workload
and equipment capability,
- by analyzing and resolving work problems related to the processing of film and equipment operations,
- by ensuring the correct use of
photographic chemicals such as developer, hypo, hypo-eliminator and pre wash agents and testing chemicals to ensure
that CGSB standards are met and maintained,
- by checking test strips to ensure film being processed meets standards,
- by making Ross-Crabtree residual hypo tests, and
- by inspecting processed films for scratches and other irregularities and informing camera and copy
operators of faults found and corrective action required.
85
Performs related duties such as: supervises the operation of silver recovery equipment and the preparation of
salvaged silver for shipment; receives and issues some 80 items of photographic supplies to own and other government
departments and maintains associated records.
15
Distinguishing Features
The work requires the supervision of several micro
photographers engaged in operating machines to develop silver
halide microfilm. The work also requires knowledge of CGSB
standards for film densities and contrasts, and for photographic
chemicals, together with a knowledge of other microfilming
processes, required to identify irregularities and advise
corrective action. The maintenance of photographic supplies
including the issue to other government departments is also
required.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR B.M.P.D.No.31:SUPERVISOR, SILVER
HALIDE PROCESSING (MEO-4)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of both the English language and the French language is essential for
this position.
Achievement, Skills or Aptitudes
- Skill in operating micro photographic equipment such as a silver halide microfilm processor with a capacity greater
than 30 FPM.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of C.G.S.B. specifications for microphotography.
- Knowledge of photographic chemicals and the correct mixing of these chemicals.
- Knowledge of the procedures for the cleaning, maintenance and repairs to micro-photographic equipment.
Abilities
- Ability to supervise a microphotography processing operation.
- Ability to instruct employees in the operation and maintenance of microphotographic equipment.
- Ability to indent and control stockroom inventories and issue supplies.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MICROPHOTOGRAPHY EQUIPMENT OPERATOR
Level: 4
Descriptive Title: MICROFILM ENLARGER
OPERATOR
Bench-mark Position Number: 32
Summary
Under general supervision operates a precision
microfilm enlarger to make projection type, positive Mylar film
enlargements to a precise scale; prepares chemical formulas and
develops Mylar film enlargements.
Duties
% of Time
Makes precision Mylar film enlargements
- by determining on a precision rule the exact scale of the enlargement required,
- by determining the reduction of the microfilm and calculating the magnification required to produce
an image of the size specified,
- by operating a microfilm enlarger to project architectural or engineering drawings on to an
enlarging easel,
- by measuring the projected image against a
predetermined scale,
- by correcting for lateral or horizontal distortion at the enlarging easel,
- by determining the correct lens setting and the exposure time, and
- by exposing the Mylar film.
60
Develops exposed Mylar film
- by preparing the chemical formulas for developing various Mylar projection film, using graduates and
other measuring devices,
- by immersing film in developer, stop bath and fixer, and
- by washing and drying the Mylar film.
30
Performs other related duties, and occasionally supervises lower level employees.
10
Distinguishing Features
The work requires the operation of a precision microfilm
enlarger
to produce precise enlargements from microfilm negatives. A
knowledge of lens, exposure illumination, image distortion
correction and other darkroom techniques is a requirement. The
work also requires the developing of film to CGSB Specifications
by chemical processes and the mixing of photo-chemicals.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.32:MICROFILM ENLARGER
OPERATOR (MEO-4)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the French language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a microfilm enlarger and in preparing photo chemical mixtures
and developing film.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of lens systems, exposure illumination, image distorsion corrections
and other dark room techniques.
- Knowledge of CGSB specifications.
Abilities
- Ability to produce precise enlargements from microfilm negatives.
- Ability to develop exposed Mylar film.
- Ability to supervise subordinate operators.
Personal Suitability
- Alertness, perseverance and thoroughness.
BENCH-MARK POSITION DESCRIPTION
Sub-group: MICROPHOTOGRAPHY-EQUIPMENT OPERATOR
Level: 5
Descriptive Title: SUPERVISOR MICROFILM UNIT
Bench-mark Position Number: 33
Summary
Supervises through subordinate supervisors the operations of a
microfilm unit; provides technical advice relative to processes
and procedures to microfilm users of other departments; assists
in the preparation and conducting of microfilm seminars and
demonstrations; and performs related duties.
Duties
% of Time
Supervises through subordinate supervisors the operations of a microfilm unit which includes a complete range of
microphotography equipment
- by scheduling and allocating work and establishing priorities and completion dates,
- by instructing and advising staff in microfilm techniques, unit methods and procedures, quality
control, specifications and standards,
- by maintaining operating logs and time sheets, checking completed job requisitions and forwarding
all costing documents to the accounts section,
- by resolving technical problems and monitoring completed work to ensure compliance with accepted
standards,
- by investigating the application of new equipment to work processes and submitting reports relative
to initial and operating costs, staff requirements, and equipment evaluation,
- by evaluating staff performance and recommending staff changes and reclassification,
- by reading trade journals, technical manuals, brochures and other related publications to up date
knowledge of microfilming technology, and
- by recommending purchase of materials, supplies and equipment.
70
Provides technical advice relative to processes and
procedures to microfilm units of other departments
- by visiting units to study unit operations,
- by recommending changes to improve methods and quality of work,
- by providing advice concerning equipment and supplies required in setting up quality control procedures, and
- by instructing unit staff or recommending training requirements.
10
% of Time
Assists in the preparation and conducting of microfilm seminars and demonstrations
- by organizing and instructing the staff in the performance of duties, and,
- by participating directly in discussions, demonstrations and tours of the Central Microfilm
Unit.
10
Performs related duties such as, advising customer
departments on prices for microfilming services, inspecting records in locations outside the unit, providing advice relative to
technical problems and proper handling of microfilms, and directing monthly inventory checks.
10
Distinguishing Features
The work requires the ability to technically
and administratively supervise, through subordinate supervisors,
a large microfilming unit engaged in operating Rotary, Flat Bed
and Precision Cameras; microfilm reproducers; silver halide and
other type processors, and precision enlargers. The unit is also
engaged in cutting, mounting, splicing and inspecting microfilm,
and the issue of photographic supplies to other government
departments. The incumbent is required to resolve technical and
other problems, modify operations in keeping with technological
changes in microfilming, and evaluate new equipment. The
provision of technical advice to microfilming units of other
departments and customers and assistance in the preparation and
conducting of microfilm seminars and demonstrations are also
required. The incumbent is also responsible for assigning work,
evaluating performance, training workers, maintaining time and
production records, and other normally associated functions.
EXAMPLE OF A
STATEMENT OF QUALIFICATIONS
FOR
B.M.P.D.No.33:SUPERVISOR MICROFILM
UNIT (MEO-5)
BASIC REQUIREMENTS
Education
- Completion of grade ten or achievement of a satisfactory score on PSC Examination 1.
Language Requirement
- A knowledge of the English language is essential for this position.
Achievement, Skills or Aptitudes
- Skill in operating a complete range of microfilm equipment including computer
output microfilmer, 105 DIAZO duplicating equipment, precision microfilming equipment and step and repeat microfiche
camera.
Experience
- Experience in the supervision of a microfilm unit.
ESSENTIAL QUALIFICATIONS
Knowledge
- Knowledge of new technology and techniques related to micrograph.
- Knowledge of the specifications required by C.G.S.B.
Abilities
- Ability to supervise through subordinate supervisors by scheduling and allocating
work; establishing priorities and completion dates; evaluating staff performance, and
recommending staff changes.
- Ability to provide technical advice and establish needs for new microphotography
equipment and supplies.
- Ability to resolve technical and other problems and to modify operations.
- Ability to establish staff training needs and provide instruction.
- Ability to assist in organizing and conducting
seminars and demonstrations; and to participate in interdepartmental discussions
and meetings.
Personal Suitability
- Initiative and dependability.
- Maturity and tact particularly in providing technical advice.
