Airports

How to Apply

Applications are to be made to the Regional Director General, Transport Canada, of the Region within which the Applicant's airport is located. A directory of Transport Canada Regional Offices is attached as Annex A.

Applications may be submitted at any time. To be considered for funding during a particular fiscal year (April 1 to March 31), an application should reach the appropriate Regional Office by September 1 of the preceding year.

Preliminary Discussions

Applicants are strongly encouraged to discuss their requests for funding with Regional officials before formally submitting their applications. 

The project development and application preparation are the responsibility of the Applicant. 

The cost of development work (i.e. design work and environmental assessment reports) may be included in the total contribution requested; however, it should be noted that the project development costs will only be reimbursed for those components of the application approved and funded.

Application 

To enable Departmental officials to undertake a proper evaluation, the following information must be provided with the application.

Airport-Related Data (as appropriate to the project):

- existing ownership or lease or other operating arrangements;
- airport history, geographical location, services provided to stakeholders, economic benefit of the airport to the community/communities, number of employees for which the airport provides employment, catchment area, population served, etc.;
- existing site plans providing details on the location and layout of the airport, facility dimensions, structure construction and condition, and the dimensions of the aircraft movement areas;
- services and utilities: water, sewer, power, fuel;
- type and location of visual aids for navigation and airside lighting facilities;
- long-range capital investment/asset replacement plan, if applicable;
- as evidence that the airport is unable to self-finance the project, audited financial statements for the airport for the past three (3) years and a demonstrated inability to currently finance the project;
- annual enplaned/deplaned passenger statistics for most recent three (3) calendar- year period;
- air carrier(s)/aircraft providing the year-round regularly scheduled passenger service and flight schedule(s);
- number of aircraft movements; and
- geotechnical data (soil type, subgrade bearing strength, surface topography, drainage).

Project Specific Data (as appropriate):

- a statement of project requirements and scope of work including a project definition and justification based on the evaluation criteria;
- a quality assurance program before and during project implementation;
- a statement of project management services including design, consultant services, construction, field services, quality control and commissioning;
- a cost plan incorporating budgeting, estimating and cost control processes as well as a substantive estimate of cost by major work item for all phases of project delivery (i.e. design, environmental assessment, tendering, construction, etc.);
- a project schedule for all phases of project delivery showing anticipated start and finish dates, major milestones and a cash flow projection;
- a financial plan incorporating the securing of project financing including cost sharing arrangements, payment certification and project accounting;
- a design indicating geometric dimensions, specifications, construction methods, materials, etc.;
- the source of the design and the name of the engineer/engineering firm/architect which prepared or reviewed the design; 
- as evidence of appropriate maintenance of the existing facility and/or equipment, an operational/maintenance plan (i.e. crackfilling program, electrical maintenance, vehicle maintenance, etc.), and relevant copies of maintenance records indicating maintenance work undertaken and costs incurred; 
- for heavy airside mobile equipment applications, a vehicle condition report and maintenance/repair record, vehicle inventory list, proposed vehicle replacement schedule, and the trade-in or salvage value (i.e. a written independent estimate from a qualified source for the equipment being replaced); and
- anticipated changes in operating and maintenance costs as a result of the project.

The project should be sufficiently developed to enable the Applicant to tender the project within a reasonable timeframe after the signing of the contribution agreement. 

Environment:

- In support of the Government’s objective to incorporate sustainable development principles in the management of its programs, whenever possible, the Applicant should demonstrate that environmental considerations have been integrated into the project. For example, this could include seeking cost-effective ways of reducing the use of raw materials and the generation of waste associated with the project or by investigating the feasibility of acquiring heavy mobile equipment that will minimize harmful emissions.

- an environmental review must be completed in accordance with the Canadian Environmental Assessment Act and approved by the Regional Office of Transport Canada.

Best Value:

The applicant must demonstrate that best value has been achieved in the procurement of consultant services for all phases of the project, including project development.