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PART 3 DOCUMENTATION TABLE OF CONTENTS Background Definitions
Background The underlying principle of this Part is that dangerous goods in transport must be accompanied by physical documentation that provides basic information about them. The documentation is prepared by the consignor before the carrier takes possession of the dangerous goods (that is, before the dangerous goods are in transport). The documentation must be kept in specific locations while the dangerous goods are in transport. When information required by this Part is recorded on paper, that paper is a shipping document. A shipping document may be in any form, including a waste manifest or a company-designed form, as long as it contains all the information required by this Part. When information required by this Part is recorded electronically, the resulting document is an electronic copy of a shipping document. A shipping document and an electronic copy of it are both shipping records. When documentation is required to be kept, it may be in the form of a shipping record, that is, on paper or in electronic form. The term "master" is used in this Part and is not defined in Part 1, Coming into Force, Repeal, Interpretation, General Provisions and Special Cases but is defined in the "Canada Shipping Act". DOCUMENTATION Definitions Definitions for the following terms, used in this Part, are provided in Part 1, Coming into Force, Repeal, Interpretation, General Provisions and Special Cases:
3.1 Consignor Responsibilities A person may be both a consignor and a carrier of the same consignment, for example, a manufacturer who also transports the dangerous goods he or she produces. (1) Before allowing a carrier to take possession of dangerous goods for transport, the consignor must prepare and give to that carrier a shipping document or, if the carrier agrees, an electronic copy of the shipping document. (2) When dangerous goods are imported into Canada, the consignor must, before the dangerous goods are transported in Canada, ensure that the carrier has a shipping document or, with the agreement of the carrier, an electronic copy of the shipping document that contains the information required by these Regulations. According to the definitions of "carrier" and "in transport", a person such as a freight forwarder who has possession of dangerous goods while they are in transport is a carrier for the purposes of these Regulations. (1) A carrier must not take possession of dangerous goods for transport unless the carrier has the shipping document for the dangerous goods. (2) A carrier who accepts an electronic copy of a shipping document must produce a shipping document from the electronic copy before taking possession of the dangerous goods for transport. (3) Dangerous goods in transport are in the possession of a carrier from the time the carrier takes possession of them for transport until another person takes possession of them. (4) While the dangerous goods are in transport and in the possession of a carrier, the carrier must keep the shipping document in the location specified by sections 3.7 to 3.10. (5) At or before the time another carrier takes possession of the dangerous goods, the carrier must give the shipping document or a copy of the shipping document to that other carrier or, with that other carrier's agreement, an electronic copy of it. (6) At or before the time a person, other than another carrier, takes possession of the dangerous goods, the carrier of the dangerous goods must give to that person a document that identifies the dangerous goods or, with that person's agreement, an electronic copy of a document that identifies the dangerous goods. (7) A carrier may replace a shipping document provided by the consignor with a new shipping document or with a copy of the shipping document in a different format. 3.3 Consist for Transport by Rail (1) When a train includes a railway vehicle containing dangerous goods for which a placard is required to be displayed in accordance with Part 4, Dangerous Goods Safety Marks, the person in charge of the train must prepare and give a consist to a member of the train crew. The information on the consist must be kept up to date by the train crew and kept with the shipping document. (2) The consist must include, for each railway vehicle containing dangerous goods for which a placard is required to be displayed in accordance with Part 4, Dangerous Goods Safety Marks,
(3) A carrier must be able to immediately provide to CANUTEC a copy of a consist whenever the train to which the consist applies is in operation or is involved in an accident. (1) The information required on a shipping document and on a consist must be easy to identify, legible, in indelible print and in English or French. (2) When the information related to dangerous goods is on the same shipping document with information related to non-dangerous goods, the dangerous goods information must be shown
3.5 Information on a Shipping Document (1) The following information must be included on a shipping document:
GASOLINE, 3, UN1203, II GASOLINE, Class 3, UN1203, PG II ISOBUTYLAMINE, Class 3, Subsidiary Class (8), UN1214, II ISOBUTYLAMINE, Class 3(8), UN1214, Packing Group II INFECTIOUS SUBSTANCE, AFFECTING HUMANS, 6.2, UN2814, 3 INFECTIOUS SUBSTANCE, AFFECTING HUMANS, Class 6.2, UN2814, RG 3
(2) The telephone number of a person who is not the consignor, such as CANUTEC, but who is competent to give the technical information required by paragraph (1)(f) in English or in French may be used. However, to use CANUTEC's telephone number, the consignor must receive permission, in writing, from CANUTEC. A consignor who uses the telephone number of an organization or agency other than CANUTEC must ensure that the organization or agency has current, accurate information on the dangerous goods the consignor offers for transport and, if the organization or agency is located outside Canada, the telephone number must include the country code and, if required, the city code. (3) A means of containment, or the contents of a means of containment, that is being fumigated with dangerous goods and that is in transport must be accompanied by a shipping document that, despite subsections (1) and (5) and section 3.6, includes the following information if the fumigant is the only dangerous goods in transport in the means of containment:
(4) Despite paragraph (1)(d), the quantity of dangerous goods in a means of containment may be described as "Residue - Last Contained" or "Résidu - dernier contenu", followed by the shipping name of the dangerous goods last contained in the means of containment if that quantity is less than 10 per cent of the maximum fill limit of the means of containment, except the description "Residue" or "Résidu" must not be used for Class 2, Gases, that are in a small means of containment or for Class 7, Radioactive Materials. (5) If the quantity of dangerous goods or the number of small means of containment changes during transport, the carrier must show on the shipping document or on a document attached to the shipping document the change in the quantity of dangerous goods or the number of small means of containment. How the carrier shows the change in quantity is the carrier's choice. The carrier can change the number used to express quantity or the carrier may mark on the shipping document, or on a document attached to the shipping document, the additions to or the subtractions from the number used to express quantity. (6) Despite paragraph (1)(c), until August 15, 2004, when a manifest or a similar document is required by any regulations made under the "Canadian Environmental Protection Act, 1999", the order of the elements in the description of dangerous goods may be shown on the manifest or similar document in the order specified by the manifest or similar document. SOR/2002-306 (7) Despite subparagraph (1)(c)(v), the UN number required in the description of each of the dangerous goods may be included in the shipping document before the shipping name. SOR/2005-216 For example, UN1203, GASOLINE, Class 3, PG II SOR/2005-216 3.6 Additional Information on a Shipping Document (1) In addition to the information required by subsection 3.5(1), the shipping document for dangerous goods for which an emergency response assistance plan is required under Part 7, Emergency Response Assistance Plan, must include
(2) If the 24-hour number required by paragraph 3.5(1)(f) and the emergency response assistance plan telephone number are the same, that number may be shown on the same line on the shipping document. For example, 24-Hour Number and 3-2021 ERP: 613-123-4567 24-Hour Number and ERAP 3-2021: 613-123-4567 3-2021 ERP and 24-Hour Number: 613-123-4567 ERAP 3-2021 and 24-Hour Number: 613-123-4567 (3) In addition to the information required by subsection 3.5(1), the following information must be included on a shipping document:
3.7 Location of a Shipping Document: Road The driver of a power unit that is attached to or is part of the cargo unit of a road vehicle transporting dangerous goods must ensure that a copy of the shipping document is kept, as follows:
3.8 Location of a Shipping Document and Consist: Rail The person in charge of a train transporting dangerous goods must ensure that a copy of the shipping document and, when a consist is required, a copy of the consist are kept,
3.9 Location of a Shipping Document: Marine (1) The master of a ship containing dangerous goods or the master in control of a ship containing dangerous goods must have readily available on or near the bridge of the ship a paper copy or electronic copy of
(2) If dangerous goods are transported by ship on board a road vehicle that is accompanied by one or more drivers or a railway vehicle that is accompanied by one or more members of the train crew, a driver or a member of the train crew must notify the master of the ship or the marine carrier of the presence of the dangerous goods and give the master a copy of the shipping document. However, the shipping document must be kept, for the road vehicle, in accordance with section 3.7 and, for the railway vehicle, in the possession of a member of the train crew. 3.10 Location of a Shipping Document: Storage In the Course of Transportation (1) A carrier must ensure that a shipping document is placed in a waterproof receptacle that is securely attached to or near the means of containment containing the dangerous goods, at a readily identifiable and accessible location, when the dangerous goods are in transport if
(2) When dangerous goods in transport are left in a supervised area, the person in charge of the supervised area is considered to have taken possession of the dangerous goods. The carrier must leave a copy of the shipping document with that person, who must keep it and give it to the next person who takes possession of the dangerous goods. (3) When the person in charge of a supervised area is absent from the area, that person must ensure that the copy of the shipping document is
(4) Despite the locations specified in subsections (1) to (3), when dangerous goods that are in transport by road vehicle, railway vehicle or ship are stored in a supervised or unsupervised area, the shipping document or an electronic copy of it may be left at the office of a person referred to in one of the following paragraphs if the conditions in subsections (5) and (6) are complied with:
(5) When a shipping record is left at the office of a person referred to in subsection (4),
(6) The telephone number of the office of a person referred to in subsection (4) must not be used to comply with subsection (5), unless that person gives CANUTEC the following information and receives approval, in writing, from CANUTEC to use that telephone number:
(7) The Director General may revoke, in writing, the approval to use a telephone number if
3.11 Keeping Shipping Document Information (1) A consignor must be able to produce a copy of any shipping document
(2) When dangerous goods are no longer in transport, each carrier who transported the dangerous goods must be able to produce a copy of the shipping document that related to the dangerous goods and was required to be in the possession of that carrier while the dangerous goods were in transport
(3) Subsection (2) does not apply to a carrier who transports dangerous goods
(4) Subsection (2) does not apply to a carrier who is involved only in handling the dangerous goods, including storing them in the course of transport. (5) The shipping documents referred to in this section may be kept as electronic copies. |
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