How to Apply for Funding - A Guide to Preparing a Proposal

How did you hear about this Fund? (Please check the best answer)

  • local media (please provide copies of articles/transcripts of interviews)
  • talking with colleagues
  • national media
  • conferences
  • workshops
  • meetings
  • reports
  • Department of Justice Canada web site
  • newsletters
  • other (please specify)




STEP 1.  TELL US ABOUT YOU

This section asks for information about your organization, its activities and main focus.

1) In which language do you want to communicate?

  • English
  • French

2) If you are an individual applying for funding, please complete this part and go to question 7:

Title:

  • Mr.
  • Ms.
  • Mrs.
  • Miss.
  • Other:

Name:

Street address:

Telephone:

Fax:

E-mail:

If you are an organization or a government body applying for funding, please complete this part:

Name:

Street address:

Mailing address (if different from primary address):

Telephone:

Fax:

E-mail:

Website address:

Business Number:

Contact person:

Title:

  • Mr.
  • Ms.
  • Mrs.
  • Miss.
  • Other:

Name:

Telephone:

Position:

3 a)  Is your organization incorporated?

  • Yes 1
  • Federal1
  • Provincial/Territorial1
  • No

b) Date your organization was started (if not incorporated):


c) Date your organization was incorporated:

4) Your organization is a/an (check one):

  • Aboriginal government/Band or Tribal Council
  • Aboriginal voluntary organization
  • Community coalition/network
  • Education-related institution or association (e.g. school board, university,parent or teacher association)
  • Non-profit business/private sector organization, association or society)
  • Non-profit professional organization, association or society
  • Non-profit voluntary organization, association, society or group
  • Other (please specify)

5) Describe the primary work of your organization including your mission and objectives:
(For example:  What do you do on a day-to-day basis?  What is your mandate? What programs and services does your organization provide?  Whom do you serve?  Who actually uses your services?)

6) Your organization is active at which level(s)?

  • Neighbourhood/Local
  • Provincial/Territorial
  • Inter-Provincial/Territorial
  • Municipal/City-wide
  • National
  • International
  • Regional

7) Describe the expertise, skills, interest and experience that qualify you or your organization to undertake this project, and your previous experience with such issues.


8 a) Have you ever received funding from the Department of Justice Canada?

  • Yes. Please provide following information:
  • No.
Funding from the Department of Justice
Date Project Title Amount Results Achieved
       
       

b)   On projects previously funded by the Department, was a final report submitted?

  • Yes.
  • No – Why?

c)   With respect to your current application for funding, have you applied or will you apply to another federal department(s)?

  • Yes – Which?
  • No.

d)   Is your current application for funding for a multi-phased project for which an earlier phase was supported by another funding source(s)? If yes, who provided funding?

  • Yes – Who?
  • No.

9) FOR QUEBEC ORGANIZATIONS ONLY

  1. Are the majority of your members from the Québec public sector, that is, appointed by the Government of Québec, a minister, a government agency, a municipal body, a school board or another public agency?
    • Yes.
    • No.
  2. Is your personnel appointed in accordance with the Public Service Act (of Québec) (chapter F-3.1.1)?
    • Yes.
    • No.
  3. Is more than half of your financing derived from Québec public funds, that is from the consolidated revenue fund, a government agency, a municipal body, a school body or another public agency?
    • Yes.
    • No.
  4. If you have answered “yes” to one of the above, you must enclose a copy of the Order in Council allowing your organization to negotiate and enter into an agreement with the Department of Justice Canada.

    Enclosed

STEP 2.  TELL US ABOUT YOUR PROJECT

The purpose of this section is to provide details about the project:  What is the main issue?  What do you plan to do, when, and how?  How will you monitor the progress of the project?  How will you know your project is a success?  Please refer to the funding guide for additional important information.

10) Project title:

11) Project summary:
The project summary provides a brief explanation of what the project is.  It should describe the activities, who will be affected by the activities and why you want to undertake the project (i.e. what do you want to change).

12) Project timeframe: Start dates should be at least 4-6 months after the application deadline to allow time to review and to make funding decisions. The government fiscal year begins April 1 and ends on March 31 of the following year.  Project funds must be spent in the fiscal year for which they were allocated.

Start date:

End date: 

13) Describe your Project Team:

Project Team

Name/Contact Information 

Role/Responsibility 

   
   

14) Describe your project by addressing the following points:

  1. The issue or needs your project would address.  (How do you know there is a need for this project?  Describe what is happening in your community and why it is important to carry out this project. What is the specific justice issue, need, problem in your community?  What are the specific factors underlying the justice issue this project will try to address?)





  2. The interest in your community for this project; the partnerships and other linkages indicating support for this project. (Please include endorsements, letters of support and agreements from relevant individuals or organizations to indicate your organizations qualifications to undertake this project and to indicate community support.  Also, for Supporting Families Fund applications only, please include a letter of support/endorsement of the project from the relevant provincial government department.) (Explain how you know that your community supports this project idea?  Where did you go for information, feedback, suggestions when developing your project?  How were members of the priority group/area involved?)





  3. The innovative nature of this project. (How does your project focus on justice issues in new and/or different ways?)





  4. The project objectives. (The objectives must be results-based, must be measurable and achievable, should identify what you expect to achieve by the end of the project and should link to the mandate and priorities of the Department of Justice Canada and the objectives of the Fund under which you are applying.)





  5. The reach of the project. (Identify the priority groups or the specific social or community groups for whom the project is directed.)
    • Children (0 to under 12 years old)
    • Youth (12 to under 18 years old)
    • Aboriginal peoples
    • Women and girls
    • Men and boys
    • Community at large
    • Northern communities
    • Ethnocultural or visible minority groups
    • Official language minority groups
    • Gay, lesbian, bisexual and/or transgendered persons and/or communities
    • Homeless persons
    • Persons with disabilities
    • Seniors
    • Youth at risk
    • Victims
    • Justice related professionals
    • Other professional groups
    • Governments (provincial/territorial/federal)
    • Other (please specify)
  6. How the project demonstrates sensitivity to diversity and gender equality issues. (Your proposal should show how you would address the needs and experiences of participants/beneficiaries who come from different social and cultural groups, equity groups and diverse communities.)




  7. How the project demonstrates sensitivity to the needs of the French-speaking Canadians outside Quebec or English-speaking Canadians in Quebec.  (For example: Your proposal should indicate how you would address the needs and experiences of these Canadians. Ex: Are there groups or organizations that represent these Canadians that would know about their needs and that you could partner with?)





  8. How the project demonstrates sensitivity to the principles of sustainable development and environmental awareness.  (For example:  Your proposal should indicate how your organization will conduct its operations in ways that promote the sustainability of the environment.)





  9. The anticipated results of the project. (For each project objective that you have identified above, identify what results are expected because of your project’s activities.)





  10. A description of the project partners: (Explain the nature of the partnerships by providing a description of the different activities that each partner will undertake.)
    Project Partners
    PARTNERSHIPS:
    (Identify each of your partners and explain the nature of each partnership):
    Provide the name and contact information
    for each of your partners:    		 Identify if your partnerships are on-going or project specific: Describe the involvement of the partners in this project:
         
         
  11. The work plan and project design (Activities)  (Include activities and how each activity will support the project objectives, tasks for each activity, time frames, human and financial resources for each activity.)





  12. The project deliverables and dates for submission (Outputs) (List all products, goods or services you expect to produce or deliver as part of your project. Often these deliverables take the form of progress/interim reports, training sessions, manuals or publications and final report. For interim reports and final reports, indicate anticipated submission dates.  If you receive funding from the Department, you will be required to submit a Project Summary Report which will be provided to you.)





  13. The communication plan(Include the objectives of your communication /dissemination plan, the priority groups that will be reached and methods of communications that you will use to reach them.)





15) Include an evaluation framework.  (Include who will be responsible for monitoring and evaluation, the timetable, the reporting arrangements you have with your partners and how you will identify success and risk factors.)



STEP 3.  DESCRIBE HOW THE MONEY WILL BE USED

16) Please provide a detailed budget for the project.
Indicate the budget for this project, including all revenues (financial and in-kind from ALL sources) and all expenses (financial and in-kind) by fiscal year (April 1 to March 31). 

Detailed Budget For the Project
Budget Item Funding from other sources Justice Canada Budget Totals
Financial ($)
*(Name of organization making contribution)		 In-Kind ($) donation
*(Name of organization making contribution
Confirmed Unconfirmed Confirmed Unconfirmed
             
             
             
             
             
             

17) Indicate your organization’s GST/HST rebate (percentage) from Canada Revenue Agency. %

STEP 4. Conditions and Declaration

Conditions

Departmental funding may be used only for the purposes specified in this application. Once the

Department has agreed to grant financial assistance, no major change can be made to the project without departmental approval (in each case, the Department shall determine what constitutes a major change). Funds not used for these purposes must be returned to the Department.

The organization bears full responsibility for its debts. The Department will not consider any request for assistance in settling debts.

The organization must agree to comply with all provincial, territorial and federal legislation.

The Department’s financial contribution must be explicitly acknowledged and must be mentioned in publications funded by the Department. A typical form of acknowledgement is: “We acknowledge the financial support of the Department of Justice Canada”.

With regard to the project or programming for which funding is requested, the organization shall agree to comply with the spirit and intent of the Official Languages Act by implementing the appropriate linguistic measures.

By signing this application, (the applicant) authorizes the Department of Justice Canada to disclose any information received in this application within the Department and the Government of Canada or to outside entities for the following purposes: to reach a decision on this application, to administer and monitor the implementation of the project or programming, or to evaluate the results of the project or programming and this program after project completion. This disclosure of any information received in this application may also be used to reach a decision on any other application of the applicant for funding under any other departmental program.

In the event of an access to information request regarding the present funding application or any other information about the organization in the Department's possession, the information provided to the Department will be treated in accordance with the Access to Information Act and the Privacy Act.

Any person lobbying on the recipient’s behalf must be registered under the federal Lobbyists Registration Act.

I declare that:

  • the information in this application is accurate and complete;
  • the application is made on behalf of the organization named  whose name appears in Step 1 with its full knowledge and consent;
  • if financial assistance is granted, the organization shall undertake to provide financial statements and reports on results pursuant to the requirements of the Department of Justice Canada;
  • if financial assistance is provided, the organization shall agree to an assessment of the funded project or programming pursuant to the requirements of the Department of Justice Canada;
  • no public servant or holder of public office, past or present, which is in breach of the Values and Ethics Code for the Public Sector or the Conflict of Interest Act shall derive a direct benefit from the requested funding;
  • this organization has not paid or agreed to pay, directly or indirectly, and agrees that it shall not pay, directly or indirectly, any contingency fees for the solicitation, negotiation or acquisition of funding for the purposes of this application.

Organization:

Name of Person with Signing Authority:

Position:

Signature:

Date:

1 Please include a copy of the certificate and articles of incorporation OR the letters patent.