CANELECTGEN 002/13: Federal By-Election-Fed Electoral District of Labrador (Newfoundland and Labrador) - 13 May 2013

Alternate Formats

UNCLAS 0160-1-01565-04-0004
01 07 091529Z APR 13 RR UUUU DJAG AL 135
NDHQ JAG OTTAWA//JAG/DND COORD SVR//
CANELECTGEN 002/13
UNCLAS DJAG AL 135
SIC Z2M
BILINGUAL MESSAGE
SUBJ: FEDERAL BY-ELECTION-FED ELECTORAL DISCTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR)
REFS: A. SPECIAL VOTING RULES, PART 11 OF THE CANADA ELECTIONS ACT
B. FEDERAL, PROVINCIAL AND TERRITORIAL ELECTORAL EVENTS,
A-LG-007-000/AF-001, 29 NOV 00
C. QR AND O 19.44
D. MORALE AND WELFARE POLICY MANUAL, VOL 2, CANADIAN FORCES NEWSPAPERS

  1. NO SILENT HOUR RESPONSE REQUIRED
  2. A WRIT ORDERING A FEDERAL BY-ELECTION IN THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR) WAS ISSUED ON 7 APR 13 WITH CIVILIAN POLLING DAY SCHEDULED FOR 13 MAY 13. THE CHIEF ELECTORAL OFFICER OF CANADA HAS ADAPTED THE SPECIAL VOTING RULES TO PERMIT ENTITLED CF ELECTORS TO VOTE IN THIS BY-ELECTION USING A MAIL-IN BALLOT PROCEDURE
  3. EVERY PERSON WHO IS A CANADIAN CITIZEN AND HAS ATTAINED THE AGE OF 18 ON OR BEFORE CIVILIAN POLLING DAY OF 13 MAY 13 IS ENTITLED TO VOTE AS A CF ELECTOR IN THIS BY-ELECTION IF HE OR SHE IS:
    1. A MEMBER OF THE REGULAR FORCE,
    2. A MEMBER OF THE RESERVE FORCE ON FULL-TIME TRAINING OR SERVICE OR ON ACTIVE SERVICE,
    3. A CIVILIAN EMPLOYED OUTSIDE CANADA BY THE CF AS A TEACHER OR ADMINISTRATIVE SUPPORT STAFF IN A CF SCHOOL, AND
    4. THE ADDRESS FOR VOTING PURPOSES INDICATED ON THE PERSON'S STATEMENT OF ORDINARY RESIDENCE (SOR) IS LOCATED IN THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR)
  4. THE PLACE OF ORDINARY RESIDENCE THAT A CF ELECTOR HAS NAMED IN HIS OR HER SOR DETERMINES THE ELECTORAL DISTRICT IN WHICH HIS OR HER VOTE WILL BE COUNTED. A CF ELECTOR CAN ONLY VOTE FOR A CANDIDATE RUNNING IN THAT ELECTORAL DISTRICT
  5. A MEMBER OF THE REGULAR FORCE OR RESERVE FORCE WHO HAS NEVER COMPLETED AN SOR MAY DO SO IN ORDER TO VOTE IN THIS BY-ELECTION. AN AMENDMENT TO AN SOR MADE DURING AN ELECTION PERIOD TAKES EFFECT 14 DAYS AFTER POLLING DAY
  6. FORTHWITH AFTER BEING INFORMED THAT THE WRIT HAS BEEN ISSUED FOR THE BY-ELECTION, A CO SHALL:
    1. FOR EACH UNIT MEMBER OF THE REGULAR FORCE WHO COMPLETES AN SOR FOR THE FIRST TIME TO VOTE IN THE BY-ELECTION, ENSURE THAT THE ORIGINAL OF THE MEMBER'S SOR IS IMMEDIATELY FORWARDED TO ELECTIONS CANADA FOR VALIDATION AND INSCRIPTION ON THE ELECTORS LIST FOR THE BY-ELECTION, AND
    2. FOR EACH UNIT MEMBER OF THE RESERVE FORCE ENTITLED TO VOTE IN THE BY-ELECTION INCLUDING THOSE WHO COMPLETED A SOR FOR THE FIRST TIME TO VOTE IN THE BY-ELECTION, ENSURE THAT A COPY OF THE MEMBER S SOR IS IMMEDIATELY FORWARDED TO ELECTIONS CANADA. THE ORIGINAL SOR IS TO BE FILED WITH THE UNIT IN WHICH THE MEMBER IS ON FULL TIME TRAINING OR SERVICE OR ACTIVE SERVICE, AS THE CASE MAY BE
  7. CONTACT INFORMATION FOR ELECTIONS CANADA IS AS FOLLOWS:
    ELECTIONS CANADA
    CHIEF ELECTORAL OFFICER
    C/O SPECIAL VOTING RULES ADMINISTRATOR
    257 SLATER STREET
    OTTAWA, ON K1A 0M6
    FAX: FROM CANADA OR U.S. AT 1-800-363-4796 AND ANY OTHER LOCATION AT 613-998-8393
  8. THE MAIL-IN BALLOT PROCEDURE WILL BE AS FOLLOWS:
    1. AN ELECTORAL LIST CONTAINING THE NAMES OF THE MEMBERS OF THE REGULAR FORCE ENTITLED TO VOTE IN THE ELECTORAL DISTRICT WHERE A BY-ELECTION IS BEING HELD HAS BEEN SENT TO ELECTIONS CANADA BY THE CF. THIS LIST WAS COMPILED, EFFECTIVE THE DAY THE WRIT WAS ISSUED, ON THE BASIS OF VALIDATED SOR'S COMPLETED BY MEMBERS OF THE REGULAR FORCE. THIS LIST WILL BE AUGMENTED BY INFORMATION ON ELIGIBLE CF ELECTORS SUBMITTED BY THE CO PURSUANT TO PARA 6,
    2. NO MILITARY POLLING STATIONS ARE TO BE ESTABLISHED IN CF UNITS DURING A BY-ELECTION,
    3. ENTITLED CF ELECTORS WILL VOTE USING A SPECIAL MAIL-IN BALLOT PROCEDURE. ELECTIONS CANADA HAS COMMENCED SENDING SPECIAL BALLOT VOTING KITS DIRECTLY TO INDIVIDUAL ELECTORS AT THEIR UNIT MAILING ADDRESS, AS OF 8 APR 13,
    4. THE SPECIAL BALLOT VOTING KIT WILL CONTAIN DETAILED INSTRUCTIONS AND MATERIALS TO CAST A VOTE, BUT WILL NOT INCLUDE THE NAMES OF CANDIDATES RUNNING IN THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR). THOSE NAMES WILL BE SENT BY THE MOST EFFICIENT MEANS TO THE CO OF EACH UNIT ON 24 APR 13 THE DAY THE LIST OF CONFIRMED CANDIDATES BECOMES AVAILABLE,
    5. EACH CO WHO RECEIVES THE LIST OF CONFIRMED CANDIDATES SHALL IMMEDIATELY ENSURE THAT IT IS MADE AVAILABLE IN THE UNIT ORDERLY ROOM, PUBLISHED IN ROUTINE ORDERS AND RECEIVES WIDE DISTRIBUTION WITHIN THE UNIT, AND
    6. IT IS THE INDIVIDUAL RESPONSIBILITY OF EACH ELIGIBLE CF ELECTOR WHO CHOOSES TO VOTE TO ENSURE THAT THE COMPLETED BALLOT IS RECEIVED BY ELECTIONS CANADA IN OTTAWA NO LATER THAN 1800 HOURS, EASTERN TIME, ON 13 MAY 13
  9. A CF ELECTOR WHO IS ABSENT FROM HIS OR HER UNIT WHILE ON DUTY OR LEAVE DURING THE VOTING PERIOD SHOULD MAKE APPROPRIATE ARRANGEMENTS, SUCH AS PROVIDING A FORWARDING ADDRESS, TO ENSURE THAT THE VOTING KIT IS SENT TO THE APPROPRIATE ADDRESS. IF THE SPECIAL BALLOT VOTING KIT IS SENT TO A UNIT ADDRESS OF AN ELECTOR WHO HAS BEEN POSTED TO A NEW LOCATION, COMMANDING OFFICERS ARE TO IMMEDIATELY FORWARD THIS KIT TO THE ELECTOR'S NEW LOCATION. NO KIT SHOULD BE RETURNED TO ELECTIONS CANADA. THE ELECTIONS CANADA LOGO APPEARS IN THE TOP LEFT CORNER OF THE ENVELOPE CONTAINING THE SPECIAL BALLOT VOTING KIT
  10. A CF ELECTOR, WHO HAS NOT VOTED UNDER THE SPECIAL VOTING RULES USING THE MAIL-IN BALLOT PROCEDURE, MAY VOTE AT A CIVILIAN POLLING STATION DURING A BY-ELECTION IF THE FOLLOWING CONDITIONS APPLY:
    1. THE ADDRESS OF ORDINARY RESIDENCE SHOWN ON THE MEMBER'S SOR IS IN THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR),
    2. THE ELECTOR VOTES AT THE CIVILIAN POLLING STATION ESTABLISHED FOR THE ADDRESS OF ORDINARY RESIDENCE SHOWN ON THEIR SOR, AND
    3. THE ELECTOR RESIDES IN THE LABRADOR (NEWFOUNDLAND AND LABRADOR) ELECTORAL DISTRICT ON CIVILIAN POLLING DAY
  11. TO VOTE AT A CIVILIAN POLLING STATION, A CF MEMBER MUST PRESENT PROOF OF IDENTITY AND HOME ADDRESS. A LIST OF AUTHORIZED IDENTIFICATION IS AVAILABLE ON THE ELECTIONS WEB SITE
  12. CF ELECTORS WHO HAVE COMPLETED AN SOR WILL NOT RECEIVE A VOTER INFORMATION CARD DURING FEDERAL ELECTORAL EVENTS (PAR. 95(1)(B) OF THE CEA)
  13. DUTIES OF CO S IN RESPECT OF THIS BY-ELECTION ARE AS FOLLOWS:
    1. ON RECEIPT OF THIS MESSAGE, PUBLISH IN ROUTINE ORDERS A NOTICE INDICATING THAT:
      1. A WRIT HAS BEEN ISSUED FOR A BY-ELECTION IN THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR) WITH CIVILIAN POLLING DAY SCHEDULED FOR 13 MAY 13,
      2. ELIGIBLE CF ELECTORS ARE RESPONSIBLE FOR ENSURING THAT THEIR COMPLETED BALLOTS ARE RECEIVED BY ELECTIONS CANADA IN OTTAWA NO LATER THAN 1800 HOURS, EASTERN TIME, ON 13 MAY 13,
      3. EVERY CF ELECTOR WHO IS ELIGIBLE TO VOTE IN THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR) AND WHO IS ABSENT FROM HIS OR HER UNIT WHILE ON DUTY OR LEAVE DURING THE VOTING PERIOD SHOULD MAKE APPROPRIATE ARRANGEMENTS, SUCH AS PROVIDING A FORWARDING ADDRESS, TO ENSURE THAT THE VOTING KIT IS SENT TO THE APPROPRIATE ADDRESS,
    2. WHEN RECEIVED DIRECTLY FROM ELECTIONS CANADA, DISPLAY IMMEDIATELY IN UNIT ORDERLY ROOM, THE ENGLISH AND FRENCH NOTICES FEATURING THE MAP OF THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR) AND THE IMPORTANT DEADLINE DATES,
    3. WHEN RECEIVED, MAKE AVAILABLE IN UNIT ORDERLY ROOMS AND PUBLISH IN ROUTINE ORDERS, A COPY OF THE LIST OF CONFIRMED CANDIDATES FOR THE ELECTORAL DISTRICT OF LABRADOR (NEWFOUNDLAND AND LABRADOR),
    4. ENSURE WIDEST DISTRIBUTION OF THIS MESSAGE WITHIN THE UNIT,
    5. ASSIST, WHERE APPROPRIATE, CF ELECTORS OUTSIDE CANADA OR ON OPERATIONAL DEPLOYMENTS IN THE RETURN OF THE MAIL-IN BALLOTS, AND
    6. FORWARD BY THE MOST EFFECTIVE MEANS THE SPECIAL BALLOT VOTING KIT TO ELECTORS WHO HAVE BEEN RECENTLY POSTED TO A NEW LOCATION IF THE ELECTOR'S NEW UNIT ADDRESS WAS NOT PROVIDED TO ELECTIONS CANADA
  14. CO'S MUST BE FAMILIAR WITH THE FOLLOWING AUTHORITIES:
    1. REF C AND SECTION 3 OF REF B WHICH GOVERN POLITICAL ACTIVITIES ON DEFENCE ESTABLISHMENTS AND PERSONAL POLITICAL ACTIVITIES OF CF MEMBERS, AND
    2. PARA 10(B) AND (C) OF THE CF NEWSPAPER POLICY, THAT CAN BE FOUND UNDER THE MORALE AND WELFARE POLICY MANUAL, REF D, WHICH SUPERSEDES CFAO 57-5, AND WHICH EXCLUDES POLITICAL ADVERTISING IN UNOFFICIAL SERVICE NEWSPAPERS
  15. CF MEMBERS ARE REMINDED OF EXISTING REGULATIONS CONCERNING POLITICAL ACTIVITY WHICH PROHIBIT IN PARTICULAR THEIR PARTICIPATION IN POLITICAL MEETINGS ON DEFENCE ESTABLISHMENTS AND THEIR ACTIVE PARTICIPATION IN THE AFFAIRS OF A POLITICAL ORGANIZATION OR PARTY
  16. CO'S ARE RESPONSIBLE TO ENSURE THAT ANY ACTIVITY THAT TAKES PLACE ON A DEFENCE ESTABLISHMENT, INCLUDING A BASE OR OTHER UNIT UNDER THEIR COMMAND, DOES NOT AFFECT THE ACTUAL OR PERCEIVED POLITICAL NEUTRALITY OF THE CF
  17. PERSONS LIVING WITH MEMBERS OF THE CF ARE NOT CONSIDERED TO BE CF ELECTORS AND ARE NOT ENTITLED TO VOTE AS PART OF THE SERVICE VOTE. CANADIAN CITIZENS WHO ARE TEMPORARILY AWAY FROM THEIR ELECTORAL DISTRICT, INSIDE OR OUTSIDE CANADA, CAN VOTE IN FEDERAL ELECTORAL EVENTS BY SPECIAL MAIL-IN BALLOT PROVIDED DIRECTLY TO THEM BY ELECTIONS CANADA IF THEY ARE QUALIFIED TO VOTE
  18. ALL PERSONS LIVING WITH MEMBERS OF THE CF WHO WISH TO VOTE BY SPECIAL MAIL-IN BALLOT IN THIS BY-ELECTION MUST APPLY TO ELECTIONS CANADA WITHOUT DELAY. APPLICATION FORMS ARE AVAILABLE IN DOWNLOADABLE AND PRINTABLE FORMAT FROM THE ELECTIONS WEB SITE. APPLICATION FORMS HAVE ALSO BEEN DISTRIBUTED BY ELECTIONS CANADA TO ALL CANADIAN EMBASSIES, CONSULAR POSTS AND OTHER MISSIONS AROUND THE WORLD
  19. ANY QUESTIONS CONCERNING THE ADMINISTRATION OF THE CF VOTE IN THIS BY-ELECTION SHOULD BE DIRECTED TO ELECTIONS CANADA HEADQUARTERS OR THE DND DEP COORDINATOR SVR, LCOL R. STRUM AT 613-992-1453 (FAX 613-995-3155) OR TO THE JAG ELECTIONS ADMINISTRATION OFFICER AT 613-992-0073. ELECTIONS CANADA CAN BE CONTACTED AT: FROM CANADA OR THE US - 1-866-552-6551 (FAX 1-800-363-4796), AND FROM OTHER LOCATIONS: 613-990-8574, (FAX 613-998-8393) OR BY E-MAIL AT FORCES@ELECTIONS.CA