Record of Employment on the Web (ROE Web) - User Requirements

Optional

Source of data : pre-filled when using the ROE Amend function, it will be the serial number of the ROE to be amended

First character must be the letter 'W', upper case

Next 8 characters must be numeric

Number 0 must be leading if the number is less than 99999999, ex. W00000099

Mandatory

Source of data : Employer registration, Organization or Employer Business Profile

Mandatory

Source of data : Employer registration, Organization or Employer Business Profile

Optional

Source of data : Employer registration, Organization or Employer Business Profile

Optional

Source of data : Employer registration, Organization or Employer Business Profile

Optional: U.S. Zip code is part of Employer's address Line 3

Source of data : Employer registration, Organization or Employer Business Profile

Must be a valid CRA BN

Must be 15 characters

The first character must be an eight or a one

Characters ten and eleven must be RP

The last four digits must be numeric and greater than ' 0000 '

Mandatory

Source of data : Employer registration, Organization or Employer Business Profile

Mandatory

Source of data : Employer registration

Mandatory

Source of data : Employer registration

With the following format 999-9999

Optional

Source of data : Employer registration

Mandatory

Source of data : Employer registration

Mandatory

Source of data : Employer registration

Selection by radio button.
'Unknown' is the default value

Mandatory

If Date of recall is checked, then Expected Date of Recall must be entered

Must be a valid date in the
format
DD/MM/
YYYY

Mandatory if Date of Recall is checked

Must be greater than theLast Day for which Paid

No Expected Date of Recall for the following Reason for issuing ROE: Quit, Retire or Dismissal

Mandatory

Source : Data can be captured by the employer in the Admin Profile sub-module

Employer will be able to overwrite this field on the Online ROE

Mandatory

Source: Data can be captured by the employer in the Admin Profile sub-module

Employer will be able to overwrite this field on the Online ROE

Mandatory

Source: Data can be captured by the employer in the Admin Profile sub-module

Employer will be able to overwrite this field on the Online ROE

Mandatory

With the following format 999-9999

Source : Data can be captured by the employer in the Admin Profile sub-module

Employer will be able to overwrite this field on the Online ROE

Optional

Source: Data can be captured by the employer in the Admin Profile sub-module

Employer will be able to overwrite this field on the Online ROE

' English ' is the default value if session language is English

' French ' is the default value if session language is French

Pay Period
Type

Must be one of the following :

B = Bi-weekly

M = Monthly

O = Monthly non-standard

S = Semi-Monthly

E = Semi-Monthly non-standard

H = Thirteen pay periods per year

W = Weekly

Mandatory

Drop-down list will be used

Mandatory

Must not be equal to 000000000

Must not start with a 0 or 8

Mandatory

Enter Number and Street Name

Optional

Enter Place
/City/
Municipality

Optional

Enter Province/ Country/
Postal Code

Must be a valid date in the format
DD/MM/
YYYY

Mandatory

Must be earlier than or equal to the last day for which paid

Must be earlier than or equal to the final pay period ending date

Must not be an overlapped ROE by validating the following statement :

The first day worked and last day for which paid for the current ROE must not be overlapped with the first day worked and last day for which paid for any previous ROE issued by the same employer, CRABN for the same employee. SIN.

Must be a valid date in the format
DD/MM/
YYYY

Mandatory

Must be equal to or after the first day worked

Must be earlier than or equal to the final pay period ending date

Must be a valid date in the format
DD/MM/
YYYY

Mandatory

Must be equal to or after the first day worked

Must be equal to or after the last day for which paid

Mandatory

Value from 0 to
8904

Decimals are not allowed

Must be less than or equal to : ‹Last Day for Which Paid - First day worked + 1› multiplied by 24

Number of consecutive pay periods used to complete 15A must not exceed the maximum pay periods possible in the required period, refer to chart I at the end of Appendix A

Mandatory, calculated field

Maximum value is 999999.99

Number of consecutive pay periods used to complete 15B must not exceed the maximum pay periods possible in the required period, refer to chart II at the end of Appendix A

Earnings for
Pay Periods
1 to 53

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

For any other pay period with no insurable earnings only a value of 0.00 must be entered

Number of pay periods consecutively filled out in 15C must not exceed the maximum pay periods possible in the period of employment, refer to chart III at the end of Appendix A

Choose from the following code :

A = Shortage of Work

A = Employer Bankruptcy or Receivership

B = Strike or Lockout

C = Return to School

D = Illness or Injury

E = Quit

E = Quit - Follow spouse

E = Quit - School

E = Quit - Health Reasons

E = Quit - Retirement

E = Quit - Take another job

F = Maternity

G = Retirement

G = Retirement - Approved Work-force Reduction under EI Regulation 51

H = Work Sharing

J = Apprentice Training

K = Other

M = Dismissal

M = Dismissal - Terminated within probationary period

N = Leave of Absence

P = Parental

Z = Compassionate Care

Mandatory

Look up table will be used

If K - Other' is selected, additional information must be given in block 18, Comments

Included with each pay - Do not enter the amount or the dates

Paid because no longer working - Enter the amount only

Paid for a vacation leave period - Enter a Start Date and an End Date as well as the amount

Anniversary (Paid on a specific day each year) - Enter an amount and enter the Anniversary date in Start Date

Optional

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Optional

If completed then there must be a corresponding dollar value in Statutory Holiday Pay amount 1

If completed then it must be different than Statutory Holiday Pay Date 2 and Pay Date 3

Optional

Mandatory if date is specified in the Statutory Holiday Pay Date 1

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Optional

If completed then there must be a corresponding dollar value in Statutory Holiday Pay amount 2

If completed then it must be different than Statutory Holiday Pay Date 1 and Pay Date 3

Optional

Mandatory if date is specified in the Statutory Holiday Pay Date 2

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Optional

If completed then there must be a corresponding dollar value in Statutory Holiday Pay amount 3

If completed then it must be different than Statutory Holiday Pay Date 1 and Pay Date 2

Optional

Mandatory if date is specified in the Statutory Holiday Pay Date 3

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Choose from the following codes :

A =Anniversary Pay-out

B = Bonus (Holiday): Enter an Amount and a Start Date

B = Bonus (Production/Incentive): Enter an Amount, a Start Date and an End Date

B = Bonus (Event): Enter an Amount and a Start Date

B = Bonus (Staying/ Contract completed/ End of season): Enter an amount

B = Bonus (Separation or retirement): Enter an Amount

B = Bonus (Closure): Enter an Amount

B = Bonus (Other): Enter an Amount

C = Salary Continuance: Enter an Amount, a Start Date and an End Date

E = Severance Pay

G = Gratuities

H = Honorariums

I =
Sick Leave Credits

O = Other

Q = Profit Sharing

R = Retirement Leave Credits

S = Settlement Pay

U = SUB Maternity/Parental (Top-Up) (Amount of payment not required)

U = SUB Layoff (Amount of payment not required)

U = SUB Sickness (Amount of payment not required)

Y = Pay in Lieu of Notice

Optional

If completed then there must be a corresponding amount in Other monies amount 1 (Except for code U)

Mandatory if the Other Monies Code 1 is completed (Except for code U)

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Optional

If completed then there must be a corresponding amount in Other monies amount 2 (Except for code U)

Mandatory if the Other Monies Code 2 is completed (Except for code U)

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Optional

If completed then there must be a corresponding amount in Other monies amount 3 (Except for code U)

Mandatory if the Other Monies Code 3 is completed (Except for code U)

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Comments
Line 1

Optional

Mandatory if Reason for issuing this ROE is equal to ' K-Other '

Paid Sick/
Maternity/
Parental or Group Wage Loss Insurance (WLI)
Date

Optional

If completed then there must be a corresponding dollar value in Paid Sick / Maternity / Parental or Group WLI Amount

Paid Sick/
Maternity/
Parental or Group Wage Loss Insurance (WLI) Period

Optional

Mandatory if date is specified in Paid Sick /Maternity / Parental or Group WLI Date

Maximum value is 999999.99

Thousands delimiters are not allowed

Decimal delimiters must be ' . ' or ' , '

Paid Sick/
Maternity/
Parental or Group Wage Loss Insurance (WLI) Period

Select between,

D = Per Day

W = Per Week

Selection made by a radio button

Default value is D-'Per Day'

Serial Number will be generated by the application once the employer clicks on the Submit and Save button and all mandatory edits have passed the validation

Every ROE with a serial number will be accessible as read-only

Date will be in the
format
DD/MM/
YYYY

Issue date will be generated by the application once the employer clicks on the Submit and Save button

All mandatory edits must successfully pass the validation

Value will be set to the date on which the ROE was originally submitted and inserted to the ESDC central database. This date will be set by the database server.