“Inclusion is not bringing people into what already exists; it is making a new space, a better space for everyone.” – George Dei

The Planning Process

• Who is included in the event or activity’s planning leaders, audience, and presenters? What about event/activity materials like posters, videos, books, and music?
• Does the event or activity include discussion of topics with which participants identify? How can you ensure safe and respectful discussion?

The Space

• Is it a physically accessible space? Is it easily and safely reached by public transport? If not, are you subsidizing or arranging for safe and easy transport?
• Are there all-gender access washrooms? If not, can you designate a single stall washroom as an all-gender washroom?

Language and Tone

• Ensure event/activity leaders are comfortable with LGBTQ language and definitions.
• Use gender inclusive language e.g. “everyone” or “folks” instead of “ladies and gentlemen.” Avoid making assumptions by not addressing individuals with gendered titles “sir” and “ma’am.”
• Provide opportunities for people to specify preferred pronouns before and during the event (e.g. name tags that include pronouns)

Communication and Promotion Materials

• Clearly communicate to ALL stakeholders that the event/activity is LGBTQ-inclusive.
• Include LGBTQ-themed flyers, posters, video, and other media.
• If you need to collect information about gender for your event/activity make sure you do so in a way that allows people to properly identify their gender.