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Appendix One: Roles and Responsibilities


Roles and Responsibilities

In the Work/Study program, there are four roles/mechanisms that function to carry out various tasks and responsibilities.

  • Program Manager
    • oversees the application, selection, development, implementation, and monitoring of the W/S projects;
    • communicates with community stakeholders, government representatives, SI Co-chairs, and other SI streams;
    • supervises Project Officers; and
    • monitors Project Officers.
  • Project Officers
    • promote the program;
    • assist in the development and review of proposals;
    • negotiate and contract with applicants;
    • perform activity and financial monitors; and
    • authorize payments in accordance with contracts.
  • The Work/Study Management Team (Co-chairs and Program Manager)
    • screening concept papers; and
    • identifying innovative features and minimum criteria for concept papers and applications.
  • The Work/Study Approval Sub-committee (Co-chairs, Program Manager, and one representative each from both the federal and provincial governments)
    • approving projects that incorporated innovation and adhered to other Work/Study and Strategic Initiative criteria.
  • For the Labour Market Information initiative, a Project Co-ordinator was hired to perform the following tasks:
    • keep stakeholders updated; and
    • oversee the administration and management of all LMI projects.

The co-ordinator's actual job responsibilities varied from the written job description in order to meet the evolving job requirements. In order to ensure the timely completion of tasks when limited resources were available for administration, the co-ordinator continued to take on additional responsibilities.

The Labour Market Information initiative established 19 Sub-groups (one for each project), each consisting of volunteer Working Group members and having at least one Co-chair. The Sub-groups handled the following responsibilities:

  • determining the specific project's objectives;
  • developing both the terms of reference and the timelines to reach the objectives;
  • reviewing the project proposals that were tendered; and
  • choosing the contractor.

For the Career Services program, the Project Co-ordinator was responsible for completing the following tasks:

  • co-ordinating and administering the three projects;
  • working at efficient co-ordination and communication with Co-chairs, project managers, project facilitators, and others; and
  • making the three projects more efficient and effective.

 


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