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You and Your Claim for Payment was prepared to assist you in
submitting your claim to Industry Canada's Aboriginal Business
Canada (ABC) program.
Please do not submit a claim unless you have received, reviewed and
accepted a Letter of Offer from ABC. The Letter
of Offer details all of the elements of approved financing. Any costs
for which you have made a legal commitment prior to project approval
will be considered ineligible.
Getting Started
We have simplified the process! You no longer need to photocopy and
attach all invoices and proofs of payment to your completed claim
forms. Instead, retain all supporting documentation, as your
development officer will request copies of selected items for
verification purposes.
To prepare your claim for payment, you will need:
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a copy of your Letter of Offer;
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a list of costs incurred (this may be obtained from invoices and/or
proofs of payment);
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evidence that you have met the conditions specified in Section 4 of
your Letter of Offer; and
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copies of the Detailed Eligible Costs
and Claim Summary forms (these forms were sent along with your Letter of Offer).
Need Help? If at any time you need help with
completing your claim, please contact us.
Four Easy Steps
Follow these four easy steps to prepare and submit your claim. If
there is more than one contract number (project component) listed on your Letter of Offer,
you will need to submit separate claims for each contract. Claims
cannot be processed until all required documents have been received.
Step 1
Gather all paid invoices and/or proofs of payment related to
eligible costs
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Eligible costs are outlined in Section 2 of your Letter of Offer.
Please note that GST/HST or personal items cannot be claimed as
eligible expenses.
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To be considered valid by ABC, each invoice should include vendor
and purchaser information: company name, address, phone number,
transaction date and description of purchase.
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Ensure that proof of payment is readily available for each invoice. For
a list of the types of transactions and how you may obtain proof of
payment, refer to Proofs of Payment —
What You Should Know.
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ABC will only reimburse eligible costs incurred, up to the maximum
amount specified in Section 3 of your Letter of Offer.
Step 2
Sort invoices by contract number and cost category
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If you have more than one contract number listed on your Letter of
Offer, group your invoices by contract number.
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Sort your invoices into the cost categories as identified in
Section 2 of your Letter of Offer.
ABC encourages you to submit claims regularly throughout the course of
your project. However, due to the administrative requirements of
making a payment, please do not submit more than one claim per month.
Each claim submitted should be of at least $1000. ABC also recommends
that you refer to project costs, financing and project completion date
in the Letter of Offer and have regular discussions with your
development officer on the progress of your project.
Step 3
Complete claim forms
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Complete the Detailed Eligible Costs form for each cost
category. You are required to list each expense claimed and
complete all fields in the form. In a case where the invoice has costs that
apply to more than one cost category, please claim the amounts
separately.
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Complete the Claim Summary form. To calculate the amount
of your claim, you will need to transfer the totals from each
Detailed Eligible Costs form (for each cost category) and add them
up. You will need to complete a separate Claim Summary
form for each contract number.
Step 4
Submit forms and retain all supporting documentation
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Sign and date the Claim Summary form. Submit the completed
forms to your development officer by fax or by mail, along with
evidence that conditions specified in Section 4 of your Letter of
Offer have been met. Please note that ABC cannot process a claim
without evidence that these conditions have been met.
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Keep all of your invoices and proofs of payment for the life of the
agreement including the monitoring period. Your development officer will request a sample for
verification purposes.
If you prefer to have your payment deposited directly into your
bank account, you are required to complete the Request for Payment by
Electronic Data Interchange (EDI) form. You can also request a copy from your development officer.
Before You Apply | Applying to ABC | Once a Project is Approved | Once a Project is Completed
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