The P3 Process

The P3 Process provides government organizations with a guide or a roadmap for selecting, developing and implementing P3 projects, a process that is different from traditional government procurement. Although each P3 process needs to be adapted to the particular setting and context of the individual project, there are basic considerations and steps that apply to all cases. The listing of basic steps and considerations below can serve as a checklist for government officials and decision-makers and guide them in the identification and selection of the most feasible P3 projects as well as ensuring that the selected projects remain a success throughout their life-time.

The three broad phases in the P3 Process include:

• Planning and Strategy Development
  
• Procurement
  
• Contracting and Ongoing Management

The basic steps within the three phases are:

A) Planning and Strategy Development Phase

Needs Analysis:
1. Consult stakeholders and set objectives
2. List constraints and assumptions
3. Identify key success factors
4. Develop a communications strategy

Project Definition:
1. Organize a project team and choose a project champion
2. Establish a governance framework
3. Develop a business case
4. Prepare a public sector comparator

Concept Validation:
1. Consult stakeholders, revisit options and business case, and conduct market sounding

B) Procurement Phase

Procurement Strategy:
1. Determine selection methodology
2. Types of P3 Selection Procedures

Procurement Process:
1. Develop procurement documentation
2. Qualify and short list bidders
3. Refine and issue RFP
4. Select partner

C) Contracting and Ongoing Management Phase

Contracting:
1. Negotiate relevant contractual terms
2. Finalize contract management tools

Contract Management:
1. Implement the contract
2. Manage the contract
3. Evaluate outcomes