Report on the Audit of the Aboriginal & Other Communities & Organizations Funds Program
1. Introduction
On December 11, 1997, Treasury Board approved the terms and conditions related to a firearms communications and consultations fund. The approval spanned three years ending on March 31, 2000. Although the Canada Firearms Centre (CAFC) was committed to contributing assistance to Aboriginal and/or other communities, CAFC management decided not to renew the Terms and Conditions for FY 2000-2001.
Since Aboriginal and other organizations continued asking CAFC for support and funding to assist in delivering the message of licensing and registration within their communities, and to facilitate Aboriginal and broader compliance with the Firearms Act to further advance the objectives of the legislation, in May 2001, the CAFC submitted a new proposal, which was approved, to Treasury Board seeking approval for Terms and Conditions of contributions to Aboriginal and other communities and organizations. The Terms and Conditions expire on March 31, 2005. The maximum amount of a contribution to a recipient is $200,000.
The purpose of the contribution fund is to provide information and education on the legal requirements of the firearms legislation to Aboriginal and/or Other Communities and Organizations to facilitate compliance with the Firearms Act.
There were six contribution agreements issued as part of the Aboriginal and Other Communities and Organizations Funds program for a total of $268,0002.
The CAFC has requested this audit of the Aboriginal & Other Communities & Organizations Funds Program.
2. Objectives and Scope
The purpose of the audit was to review the appropriateness of the Contribution Agreements in place between the Canada Firearms Centre and Aboriginal and Other Communities and Organizations and the monitoring process of the Terms and Conditions of the agreements between CAFC with recipients across the country.
The audit scope covered a review of the management practices and controls as they relate to the Aboriginal & Other Communities & Organizations Funds Program to ensure compliance with the Terms and Conditions of the program; ensure that the contribution recipient(s) provided all the deliverables specified in the contribution agreement, funds expended were eligible expenditures and were supported by proper documentation; and assess the quality of financial control measures and mechanisms in place to manage risks effectively. It covered the fiscal period April 01, 2003 to September 30, 2004.
2 $35,000 to FORES, $20,000 to AHEIA, $39,000 to Nfld, $110,000 to AFN, $30,000 to TCA and $34,000 to Red Sky Métis
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