Industry Canada

Particular Personal Information Banks

Aboriginal Business Canada
Description: Covers records related to fostering business development among Canada's Aboriginal people through Aboriginal Business Canada. Includes such material as initial contact, request for information, investigation and analysis, project monitoring, claims and payment, business performance review, and program evaluation. The following programs are included: Aboriginal Business Development and Aboriginal Capital Corporations. The types of information that the bank contains are names, addresses, telephone numbers, gender (in some cases), and Aboriginal ancestry and other related data on program clients and other Aboriginal peoples interested in business development and entrepreneurship.
Class of Individuals: The personal information relates to business clients, entrepreneurs and other Aboriginal people who have made an application for financial assistance or have participated in a program-sponsored data collection exercise.
Purpose: Information is collected for the purpose of determining eligibility, to assess the applicant's request for financial assistance, to review the data on applicants, and to assist in the development of new Aboriginal entrepreneurs in Canada.
Consistent Uses: The information is to be used for the purpose outlined in the purpose of the bank.
Retention and Disposal Standards: Retained for six years and transferred to National Archives of Canada for selective retention.
RDA Number: 89/023
Related PR#: IC ABC 005
TBS Registration: 003408
Bank Number: IC PPU 008

Aboriginal Digital Collections - Participant Information
Description: This bank contains the names, addresses, telephone numbers, email addresses, age categories, gender, Aboriginal heritage and disabled.
Class of Individuals: Youth who have or are currently participating in the Aboriginal Digital Collections program, including the pilot phase.
Purpose: The purpose of this bank is to support management in the development of a program evaluation and the measurement of the impact of the program on youth employment and skills development over the long-term.
Consistent Uses: The information gathered will be used by program management to track the youth and to survey them at a later date. Such longitudinal information is absolutely necessary, not only for the development of a program evaluation, but also for ongoing management purposes, as it will provide vital information on the efficiency and cost-effectiveness of the program. This will be necessary to guide management and in any potential changes in program direction that may be required over time.
Retention and Disposal Standards: This information will be retained for six years after the study or survey has ceased or been implemented. Destruction through agreement with National Archives of Canada.
RDA Number: 89/023
Related PR#: IC ABC 005
TBS Registration: 004174
Bank Number: IC PPU 081

Bankruptcy Detection/Investigation Files
Description: The content of this bank includes the name of the person being investigated, the initial complaint, the investigation order from the Superintendent of Bankruptcy to the Royal Canadian Mounted Policy (RCMP), RCMP investigation reports, investigation results, court decisions, and the fines or jail terms imposed. The name and the special investigation number are needed to access this information.
Class of Individuals: Individuals in bankruptcy or involved in a bankruptcy.
Purpose: The purpose of this bank is to facilitate the monitoring of the relative propriety of all proceedings under the Bankruptcy and Insolvency Act both before and after the declaration of bankruptcy.
Consistent Uses: The bank is used to monitor the progress, results and backlogs of investigations initiated by the personnel of the office of the Superintendent of Bankruptcy and investigated by the RCMP under the authority of the Bankruptcy and Insolvency Act.
Retention and Disposal Standards: The files are kept open until the investigation is closed. Files are retained in the division offices indefinitely.
RDA Number: M19/84
Related PR#: IC OSB 275
TBS Registration: 000122
Bank Number: IC PPU 035

Call-Centre Information Bank
Description: The data bank contains telephone call reports from consumers wishing to obtain information on the products and services available from the Canadian Intellectual Property Office (CIPO). It includes information on: clients (e.g. identity, address, telephone number), the Information Officer, nature of the call, questions/needs of clients, and the information supplied by CIPO.
Class of Individuals: Clients that contact CIPO by telephone to obtain information.
Purpose: Assist Information Officers deliver quality enquiry services.
Consistent Uses: Facilitate continuous service improvements.
Retention and Disposal Standards: Retained for two years and then destroyed.
RDA Number: 78/005
Related PR#: IC CIP 170
TBS Registration: 004045
Bank Number: IC PPU 079

Canada Business Service Centres - Client Service System (CSS)
Description: Information in this database includes: name, address, telephone numbers, email addresses, language of service, nature and phase of business, nature of the enquiry, what was done to serve the client.
Class of Individuals: Clients (individuals and registered businesses (incorporated or not) who contact the Canada Business Service Centres in Ontario, North West Territories, Nunavut and Yukon to get business information.
Purpose: This system is used to serve the clients of the Canada Business Service Centres by searching various sources of information to answer an enquiry (in-person, telephone and email). Not every interaction requires complete client profile. Information is recorded only to the extent required to complete the service interaction. The system also produces a record of the service interaction for statistical reporting purposes. For reporting purposes, the individual identifiers are not used.
Consistent Uses: Only as described above. The database is not shared outside the CBSC.
Retention and Disposal Standards: retained for two years and then destroyed.
RDA Number: 98/001
Related PR#: IC CIO 710
TBS Registration: 005295
Bank Number: IC PPU 091

Canada Business Service Centres National Web-services Information System
Description: The bank of information contains records of both public and private sector clients (individuals and individuals representing companies and associations) who have requested and received web-related information and referral services (such as the "Talk to Us!" web support service), from the Canada Business Service Centres. Information provided by individuals and included in the database may include contact name, address, telephone, fax, email address, language, type of organization, length of time in business, nature of enquiry, service provided. Client satisfaction information provided on web-based feedback forms is also maintained but is not linked to any personal information volunteered during the session.
Class of Individuals: Recipients of web-related service from the Canada Business Service Centres.
Purpose: Data from bank is used at an aggregated level to determine and analyze service impact, client profile, service demand and services provided by Canada Business Service Centre staff. Client satisfaction data is rolled-up to a summary level as input to service improvements. Information from this database will only be made available to Canada Business Service Centre personnel to help them respond to clients' requests for business information. Aggregate information is shared with partner organizations.
Consistent Uses: To be used only as outlined above.
Retention and Disposal Standards: Will be retained for two years and then destroyed.
RDA Number: 98/001
Related PR#: IC CIO 710
TBS Registration: 004456
Bank Number: IC PPU 090

Canada/Quebec Subsidiary Agreement on Industrial Development
Description: This bank contains project applications of funding assistance under the Agreement. The applications consist of the applicant's profile and supporting documentations; the project's description, costs, financing, and analysis; and the Department's project recommendation and implementation.
Note: Transferred from Federal Office of Regional Development (Quebec)
Class of Individuals: Businesses submitting applications for funding assistance from the Department.
Purpose: To retain a records of all requests for and inquiries about funding assistance under the implementation by departmental officials. The bank also provides reference and statistical data.
Consistent Uses: As outline in the purpose.
Retention and Disposal Standards: Records are retained for three years, from the date of the last administrative action, after which they are transferred to the National Archives of Canada for three years. Destruction through agreement with the National Archives.
RDA Number: 89/023
Related PR#: IC OPS 610
TBS Registration: 003558
Bank Number: IC PPU 065

Complaints and Enquiries Database
Description: Electronic data bank contains information on individual complaints against businesses. Includes names, addresses and phone numbers of individual.
Class of Individuals: General public.
Purpose: Monitoring consumer complaint activity; allows for consistent referrals of handling of similar consumer complaints.
Consistent Uses: internal tracking of consumer complaints.
Retention and Disposal Standards: Perpetual maintenance as the files are electronic.
RDA Number: 78/005
Related PR#: IC OCA 555
TBS Registration: 001873
Bank Number: IC PPU 032

Complaints and Suppressions - Interference
Description: This bank contains records pertaining to the investigation of complaints and recommended actions for suppression of radio interference. Each file contains the complainant's name and address and the nature of the complaint.
Class of Individuals: General public.
Purpose: Information was obtained to document the manner in which complaints are handled and to provide management with information and technical statistics of radio interference complaints.
Consistent Uses: Only the technical information is released to the Canadian Standards Association and Comité international de standardisation des perturbations de radio as per international arrangements.
Retention and Disposal Standards: These records are retained for 10 years (active for three and dormant for seven years). Destruction through agreement with National Archives of Canada.
RDA Number: 79/002
Related PR#: IC SIT 875
TBS Registration: 003385
Bank Number: IC PPU 020

Complaints under the Competition Act
Description: The bank contains records of complaints made by the general public concerning offences under the Competition Act.
Class of Individuals: General public.
Purpose: The Competition Bureau receives and records complaints as part of its administration and enforcement of the Competition Act, the Consumer Packaging and Labelling Act, the Textile Labelling Act and Precious Metals Marking Act. Complaints are examined and may be used to identify areas of concern that require further investigative activity. Accordingly, the Bureau does not issue a report on each complaint received but rather summarizes its activities in the Annual Report of the Commissioner of Competition.
Consistent Uses: Specific investigation files may be disclosed to the Attorney General for the purpose of laying charges and to law enforcement agencies for carrying out investigations.
Retention and Disposal Standards: Records are retained for 15 years after the case is closed and then transferred to the National Archives of Canada.
RDA Number: 96/013
Related PR#: IC CB 075
TBS Registration: 002709
Bank Number: IC PPU 034

Copyright Name Index
Description: This bank contains the names and addresses of the applicant, the title and nature of the work for which copyright has been registered, accessible as follows: (1) register books and/or microfilm -registration prior to 1938, (2) microfilm -registrations between 1938-1974, (3) index cards - registrations between 1974-1991, (4) computer database - contains names or titles of works and of other subject matter in which copyright subsists and the names and addresses of authors, performers, makers of sound recordings, broadcasters, owners of copyright, assignees of copyright and persons to whom an interest in copyright has been granted by a license from 1991 to date.
Class of Individuals: Copyright applicants and registrants.
Purpose: This bank, established under the Copyright Act, provides public access to the copyright register by applicant name, by name of owner of the work, by title of the work, by file number and/or by registration number of the copyright.
Consistent Uses: None reported.
Retention and Disposal Standards: This information bank contains copyright registration from 1841 to date and is retained at headquarters indefinitely.
RDA Number: M14/79
Related PR#: IC CIP 170
TBS Registration: 000127
Bank Number: IC PPU 044

Departmental Boards, Advisory Committees, Agencies, etc., Reporting to Industry Canada Minister
Description: This bank contains brief details of departmental boards, advisory committees, agencies, etc. Details on members of such groups are limited to: name, affiliation, address, telephone number, commencement and expiry dates of appointment.
Class of Individuals: Members of above boards, committees, agencies, etc.
Purpose: To advise the Minister of existing and forthcoming vacancies on departmental boards, advisory committees, agencies, etc. for which he has the responsibility to appoint replacements.
Consistent Uses: Results are used as described above.
Retention and Disposal Standards: Retained for five years and then transferred to the National Archives of Canada.
RDA Number: 98/001
Related PR#: IC CPO 400
TBS Registration: 001721
Bank Number: IC PPU 005

Deposit Accounts
Description: This bank contains information relating to agents, companies and individuals who are regular users of the Canadian Intellectual Property Office (CIPO) services.
Class of Individuals: Agents, companies and individuals.
Purpose: This bank serves as an accounting record for those clients who wish to prepay for services provided by CIPO.
Consistent Uses: This bank is also used to determine whether sufficient funds are available before a service is rendered.
Retention and Disposal Standards: The files are arranged in numerical order by account number, which is necessary to access this information. Records are retained for six years.
RDA Number: 97/002.
Related PR#: IC CIP 170
TBS Registration: 003930
Bank Number: IC PPU 070

Deposit Trust Files
Description: This bank contains information relating to individuals who are regular users of departmental services.
Class of Individuals: General public.
Purpose: This bank serves as an accounting record for those individuals who wish to prepay for services provided by the Department.
Consistent Uses: This bank is also used to determine whether sufficient funds are available before a service is rendered.
Retention and Disposal Standards: Files are retained for six years plus the current year. After this period, inactive files will be destroyed.
RDA Number: 98/001
Related PR#: IC CAS 300
TBS Registration: 000118
Bank Number: IC PPU 029

Documentation Management System (GDOC) Client Operation File Management
Description: This software makes it possible to manage all activities related to radio frequency spectrum licence applications. The software is designed for different users involved in file processing. It is also used to manage files and to transfer files to other districts. This software program has been nationally deployed during the 1999-2000 fiscal year.
Class of Individuals: The information relates to applicants of radio station licences.
Purpose: The information has been gathered in a way to manage the content of the files electronically.
Consistent Uses: None reported
Retention and Disposal Standards: 20 years (15 years for active files - five for dormant files). Destruction through agreement with National Archives of Canada.
RDA Number: 79/002
Related PR#: IC SIT 900
TBS Registration: 004152
Bank Number: IC PPU 083

FedNor Youth Internship Program Survey
Description: This bank contains the names, addresses, telephone numbers, gender, age and it identifies Francophone and/or Aboriginal participants. FedNor- Industry Canada will be maintaining and using the database exclusively.
Class of Individuals: Youth who have or who are currently participating in FedNor's Youth Internship Program.
Purpose: The purpose of this bank is to support management in the development of a program evaluation framework and the measurement of the impact of the program on youth employment and skills development over the long term.
Consistent Uses: The information gathered will be used by program management to track the youth and survey them at a later date. Such longitudinal information is absolutely necessary, not only for the development of the framework and for the determination of the program's impacts, but also for ongoing management purposes. The information will help determine if FedNor is effectively delivering the program and to guide management in any potential changes that may be required over time.
Retention and Disposal Standards: This information will be retained for six years after the survey has been completed. Destruction through agreement with National Archives of Canada.
RDA Number: 89/023
Related PR#: IC OPS 610
TBS Registration: 004248
Bank Number: IC PPU 088

Financial System
Description: This bank contains records of funds received or payments made under various sections of the Bankruptcy and Insolvency Act except those in the Name Search Financial System, namely the filing fees by practitioners, the levy from trustees, undistributed assets by trustees and unclaimed dividends by creditors. The information includes the estate number, the name of the estate and the amounts involved. The files are arranged by the estate number generated by the Registration System but can be queried by estate name and are maintained in the head office of the Superintendent of Bankruptcy.
Class of Individuals: Individuals in bankruptcy, in receivership, or having filed a proposal.
Purpose: The information is obtained pursuant to the legislative requirements of the Bankruptcy and Insolvency Act and the Financial Administration Act.
Consistent Uses: The information is obtained pursuant to the legislative requirements of the Bankruptcy and Insolvency Act and the Financial Administration Act.
Retention and Disposal Standards: Destruction through agreement with the National Archives.
RDA Number: To be determined.
Related PR#: IC OSB 275
TBS Registration: 003554
Bank Number: IC PPU 061

Industrial Design Name Index
Description: This bank contains industrial design registrations from 1861 to date, accessible as follows 1) register books - registrations from 1861 to 1938, 2) index cards - from 1938 to June 2002, 3) Automated system - from June 2002 to date.
Class of Individuals: Individuals holding industrial design registrations.
Purpose: This bank, established under the Industrial Design Act, provides the public with access to the register.
Consistent Uses: None reported
Retention and Disposal Standards: The records are arranged alphabetically by name of applicant, and are retained in headquarters indefinitely.
RDA Number: 2000/17
Related PR#: IC CIP 170
TBS Registration: 002114
Bank Number: IC PPU 045

Industry and Technology Development
Description: Covers records related to the promotion of internationally competitive Canadian industries with particular emphasis on the development and diffusion of key science and technological capabilities that enhance industrial competitiveness. Covers records relating to departmental assistance programs and includes such material as initial contact, request for information, investigation and analysis, project monitoring, financial statement review and program evaluation. The following programs are included: Automotive Components Initiative Fishery Products Sector Campaign. The types of personal information that the bank contains are: names, addresses and telephone numbers of applicants.
Class of Individuals: The personal information relates to individuals within the business community who have applied for financial assistance to undertake industrial development.
Purpose: Information is collected for the purpose of determining eligibility and to assess the applicant's request for financial assistance.
Consistent Uses: The information is to be used for the purpose outlined in the purpose of the bank.
Retention and Disposal Standards: Retained for six years and transferred to National Archives of Canada for selective retention.
RDA Number: To be determined.
Related PR#: IC IND 125
TBS Registration: 002948
Bank Number: IC PPU 011

Information File on Credit Card
Description: Contains information on Patent and Trade-mark agents, companies and individuals wishing to pay for Canadian Intellectual Property Office (CIPO) services by using regularly their credit card. Information maintained consists specifically of names, addresses, person contacts, phone numbers, names of credit card, credit card numbers and expiry dates.
Class of Individuals: Patent and trade-mark agents, companies and individuals wishing to use regularly a credit card as a means of payment to cover for CIPO services (approximately 170 on the list).
Purpose: Accounting reference data for those wishing to pay for CIPO services using regularly their credit card. Using this data bank limits the need for our clients to transmit their card number with every transaction. This limits the risk of misuse of a credit card number by any third party who may intercept a communication. Also, referring to this data bank permits a secure and rapid use of faxes, email and/or Internet to transmit a transaction.
Consistent Uses: Used as a reference by employees having to process transactions. Also used as an audit trail authorizing us to process transactions using a specific credit card number.
Retention and Disposal Standards: Data kept by alphabetical order of name of company, agent or individual. Data is updated following any client changes of circumstances. Lists are maintained as an audit trail to the transactions for the time the card is active with us. If a card were to become inactive, the related information would be disposed of after six years.
RDA Number: 97/002
Related PR#: IC CIP 170
TBS Registration: 004042
Bank Number: IC PPU 077

Information Highway Applications Branch - Youth Employment Strategy Programs
Description: This bank contains the names, addresses, telephone numbers, equity information, and rated experiences of program for Industry Canada Youth Employment Strategy (YES) Programs, including Community Access Program (CAP) Youth Employment Program, Computers for Schools Technical Work Experience Program and NetCorps Canada International. Please note that the bank also contains information for YES Programs no longer offered by Industry Canada. Canada's Digital Collections, Information Highway, Science and Entrepreneurship Camps (ISE Camps), Notemakers Pilot Projects; and SkillNet.ca.
Class of Individuals: Youth and/or Contractors (for Canada's Digital Collections) who have or who are currently participating in Industry Canada's Youth Employment Strategy programs.
Purpose: The purpose of this bank is to evaluate the programs success and measure the impacts of the programs on youth employment and skills development over the long-term.
Consistent Uses: The information gathered will be used by program management to track the youth and to survey them at a later date. Such longitudinal information is absolutely necessary, for the determination of the program's impacts, but also for ongoing management purposes, as it will provide vital information on the efficiency and cost-effectiveness of the program. This will be necessary to guide management in any potential changes in program direction that may be required over time.
Retention and Disposal Standards: This information will be retained for five years after the study or survey has ceased or been implemented. Destruction through agreement with National Archives of Canada.
RDA Number: To be determined.
Related PR#: IC SIT 847
TBS Registration: 005068
Bank Number: IC PPU 067

Inquiries and Compliance Activities
Description: This bank contains information on individuals and corporations that have filed a complaint or are the subject of an inquiry or a compliance activity under the Canada Business Corporations Act (CBCA), the Canada Cooperatives Act or the Canada Corporations Act (CCA).
Class of Individuals: Shareholders, creditors, directors, officers or members of the corporation that have filed a complaint or who are the subject of an inquiry or a compliance activity.
Purpose: The information, generally gathered through written complaints or the review of public records and sometimes from other regulators, is usually used in the context of an inquiry or a compliance activity with respect to possible non-compliance with the CBCA or CCA.
Consistent Uses: The information pertaining to the nature of the complaint, the identification of the complainant, the complainant's letter and also information obtained in the context of an inquiry or a compliance activity can be referred to other federal or provincial agencies (securities commissions, police authorities i.e., the RCMP, the Ontario Provincial Police, the Sûreté du Québec, etc.) and also, with the consent of the complainant, to the corporation or person being the object of a complaint or a compliance activity.
Retention and Disposal Standards: The retention period is six years and then sent to Archives. Destruction through agreement with National Archives of Canada.
RDA Number: 95/001
Related PR#: IC COR 200
TBS Registration: 003304
Bank Number: IC PPU 050

Insolvency Estate Control Files (formerly Bankruptcy Estate Control Files)
Description: Each file contains information relating to a bankruptcy, a proposal or a receivership. The documents includes, among other things, the assignment, the certificate of the official receiver appointing the trustee, the debtor's statement of affairs, the examination of the debtor by the official receiver, the minutes of the first meeting of creditors, estate bonds required by the official receiver, orders of the court, minutes of inspectors meetings, the statement of receipts and disbursements of the trustee or administrator and any correspondence relating to the estate. The files are arranged by estate number and are located in the field office where the proceedings have been filed.
Class of Individuals: Individuals and corporations in bankruptcy, receivership or having filed a proposal. Individual's trustees, consumer proposal administrators and receivers. Individual's creditors and inspectors.
Purpose: These files contain information prescribed under the Bankruptcy and Insolvency Act in order for the Superintendent of Bankruptcy to properly supervise the administration of all estates.
Consistent Uses: The files are used as a source of information for the Registration System and for the ongoing supervision of the administration of estates, including sharing with the RCMP when there is an investigation.
Retention and Disposal Standards: the files are destroyed 15 years after the discharge of the practitioner.
RDA Number: 78/005
Related PR#: IC OSB 275
TBS Registration: 000124
Bank Number: IC PPU 038

Insolvency Name Search Database
Description: This bank is the master index of all proceedings under the Bankruptcy and Insolvency Act in Canada. The information content includes personal and business characteristics such as names and addresses, date and type of the proceedings, name of the insolvency practitioner and the dates of the bankrupt person's and the estate practitioner's discharges. The searches are made alphabetically for individuals and numerically for numbered corporations. The system is available through the name search service at the head office of the Superintendent of Bankruptcy. An $8 fee is requested for each name search. This bank is updated each 24 hours upon new filings and modifications to the database.
Class of Individuals: Individuals and corporations in Bankruptcy, in receivership or having filed a proposal.
Purpose: Section 11.1 of the Bankruptcy and Insolvency Act requires the Superintendent of Bankruptcy to maintain a public record and to provide the information therein upon request and payment of the prescribed fee. Rule 133 sets the fee at $8. The system is mainly used by credit granters and law firms to determine the solvency status of person applying for loans or involved in business transactions.
Consistent Uses: Section 11.1 of the Bankruptcy and Insolvency Act requires the Superintendent of Bankruptcy to maintain a public record and to provide the information therein upon request and payment of the prescribed fee.
Retention and Disposal Standards: Rule 122 of the Bankruptcy and Insolvency Act requires the Superintendent of Bankruptcy to keep the records for at least ten years after the discharge of the trustee, and, if the bankrupt has not received an absolute discharge within this period, until such time as the bankrupt is granted an absolute discharge, for ten years after the full performance of a proposal and for ten years after the filing of a receivership notice.
RDA Number: 78/005
Related PR#: IC OSB 275
TBS Registration: 003552
Bank Number: IC PPU 060

Integrated Circuit Topography Name Index
Description: This bank contains integrated circuit topography registrations from 1993 to date.
Class of Individuals: Individuals holding integrated circuit topography registrations.
Purpose: This bank, established under the Integrated Circuit Topography Act, provides the public with access to the register.
Consistent Uses: The purpose of this bank is to give access to the Integrated Circuit topography registration.
Retention and Disposal Standards: The records are arranged alphabetically by name of applicant, and are retained in headquarters indefinitely.
RDA Number: 2000/17
Related PR#: IC CIP 170
TBS Registration: 004151
Bank Number: IC PPU 082

Inventor, Assignee and Patentee Index Cards
Description: This bank contains an inventory of names of individuals who have invented, acquired by assignment, or been granted patents of inventions under the patent program. The information content includes names of inventors, assignees, or patentees; titles of the inventions; patent serial numbers and assignment registration numbers. Index cards cover the period from 1927 to 1997 except for applications filed prior to October 1989.
Class of Individuals: Patentees.
Purpose: This bank constitutes a complete inventory of names of individuals who have been granted patens under the patents program or have acquired patent by assignment.
Consistent Uses: The derivative use of this bank is to verify patent numbers of individuals.
Retention and Disposal Standards: Records in this bank are retained at headquarters for an indefinite period.
RDA Number: M15/71
Related PR#: IC CIP 100
TBS Registration: 000126
Bank Number: IC PPU 041

IRAP SandT Internships - Multimedia Participants
Description: This bank contains the names, addresses, telephone numbers, gender, visible minority, disabled and Aboriginal. It is a joint initiative with the National Research Council Canada - Industrial Research Assistance Program (IRAP), but Industry will be maintaining and using the database exclusively.
Class of Individuals: Youth who have or who are currently participating in the Multimedia component of the IRAP Science and Technology Internship Program with SMEs.
Purpose: The purpose of this bank is to support management in the development of a program evaluation framework and the measurement of the impact of the program on youth employment and skills development over the long-term.
Consistent Uses: The information gathered will be used by program management to track the youth and to survey them at a later date. Such longitudinal information is absolutely necessary, not only for the development of the framework and for the determination of the program's impacts, but also for ongoing management purposes. This information will help determine if Industry Canada is effectively supporting the program and to guide management in any potential changes that may be required over time.
Retention and Disposal Standards: This information will be retained for three years after the study or survey has ceased or been implemented. Destruction through agreement with National Archives of Canada.
RDA Number: 98/001
Related PR#: IC IND 130
TBS Registration: 004043
Bank Number: IC PPU 076

List of Trade-marks Agents
Description: Since 1954, the Trade-marks Branch has maintained a public list of trade-marks agents. This bank contains numbers, names, addresses, nationalities and dates, and is arranged alphabetically.
Class of Individuals: Trade-mark agents.
Purpose: This list serves to verify entry and provide addresses for correspondence.
Consistent Uses: The bank serves as an official file of trade-mark agents. The agent's number or name is required to access this information.
Retention and Disposal Standards: These records are retained indefinitely.
RDA Number: 2000/17
Related PR#: IC CIP 105
TBS Registration: 000128
Bank Number: IC PPU 047

Lobbyist Registry
Description: The database contains the names, addresses and telephone numbers of individuals carrying out lobbying activities, as well as the names and addresses of their Firms (Consultant lobbyists) and Employers (In-House (Corporate) and (Organization) lobbyists). It is also contains the various details on the subject-matter of their undertakings that they are required to report under the Lobbyists Registration Act. In the case of former public office holders, the database contains information related to the positions they have occupied.
Class of Individuals: Public, lobbyists.
Purpose: The information is collected pursuant to the reporting requirements of the Lobbyists Registration Act and Regulations.
Consistent Uses: The information submitted pursuant to the Lobbyists Registration Act is maintained in a database accessible to everyone on the Industry Canada Web Site (http://strategis.ic.gc.ca/lobbyist).
Retention and Disposal Standards: Personal information is retained for a minimum of two years. Destruction through agreement with National Archives of Canada.
RDA Number: to be determined
Related PR#: IC CAS 255
TBS Registration: 002708
Bank Number: IC PPU 039

Management and Administration
Description: Covers records related to miscellaneous programs that are now under the responsibility of Finance, Personnel and Administration. Covers records relating to departmental assistance programs and includes such material as initial contact, request for information, investigation and analysis, project monitoring, financial statement review and program evaluation. The types of personal information that the bank contains are: names, addresses and telephone numbers of applicants.
Class of Individuals: The personal information relates to individuals within the business community who have applied for financial assistance.
Purpose: Information is collected for the purpose of determining eligibility and to assess the applicant's request for financial assistance.
Consistent Uses: The information is to be used for the purpose outlined in the purpose of the bank.
Retention and Disposal Standards: Retained for six years and transferred to National Archives of Canada for selective retention.
RDA Number: 99/004
Related PR#: IC CAS 300
TBS Registration: 002951
Bank Number: IC PPU 010

Media Email List
Description: The database contains the names, email addresses, telephone numbers and name of the company of registered users of the media email list.
Class of Individuals: Individuals who have self-registered in order to receive news releases, media advisories and upcoming events notifications via email according to the areas of interest that they specify.
Purpose: The registration process allows users to receive information without having to visit the Web Site.
Consistent Uses: The information gathered is used to administer the media email list.
Retention and Disposal Standards: Will be retained as long as the individual is subscribed to the media email list. The record is deleted at the request of the individual or after it has been determined that the individual is no longer receiving the messages. There is no plan to terminate the media email list and so there is no horizon to the retention of active subscriber information.
RDA Number: 98/001
Related PR#: IC CMB 350
TBS Registration: 004233
Bank Number: IC PPU 087

Name Search Financial System
Description: This bank includes the names and addresses of the clients of the Name Search Service. The information includes personal and business characteristics such as date of the search, name searched, amounts owed, alias and identification number of the clients as well as their own reference number or code. The files are arranged by the client number generated by the system but can be queried by client's name.
Class of Individuals: Individual clients of the Name Search Service.
Purpose: The bank is used by the head office of the Superintendent of Bankruptcy to monitor and ensure payment of the prescribed fee of $8 per name searched under Section 11.1 and Rule 133 of the Bankruptcy and Insolvency Act.
Consistent Uses: The bank is used by the head office of the Superintendent of Bankruptcy to monitor and ensure payment of the prescribed fee of $8 per name searched under Section 11.1 and Rule 133 of the Bankruptcy and Insolvency Act.
Retention and Disposal Standards: The identification of the clients is kept as long as they remain registered with the Name Search Service. The transaction information is kept until at least satisfactory payment of the prescribed fee and then retain for six years then removed from the system.
RDA Number: 99/004
Related PR#: IC OSB 275
TBS Registration: 003553
Bank Number: IC PPU 062

Notices of Directors of Corporations
Description: The bank records the identities of persons who became or ceased to be directors of boards of trade and corporations in accordance with the Canada Business Corporations Act, the Boards of Trade Act, the Canada Cooperatives Act and the Canada Corporations Act. Names and residential addresses of current directors are available to the public via Corporations Canada's database that is available online to the public through Industry Canada's Web Site "Strategis". Copies of the database are available to the public through commercial electronic publishing firms and are also provided to interested federal and provincial institutions. Copies of notices filed, which include the residential addresses of directors, are made available to the public upon request and at a fee. The information is available through the corporation file. The bank also records any personal information obtained through the Corporate Name Information Form.
Class of Individuals: Directors of corporations and incorporators.
Purpose: The information is obtained in compliance with the reporting requirements of the Canada Business Corporations Act, the Canada Cooperatives Act, Boards of Trade Act and Canada Corporations Act. The information regarding directors of corporations is obtained in compliance with the reporting requirements of the Canada Business Corporations Act. The information obtained through the Corporate Name Information Form is to enable the Director appointed under the Canada Business Corporations Act, to make a name decision.
Retention and Disposal Standards: All records are retained for a minimum of six years. Destruction through agreement with National Archives of Canada.
RDA Number: 95/001
Related PR#: IC COR 200
TBS Registration: 001947
Bank Number: IC PPU 049

Patent Agent Records
Description: This bank, established under the patent program, contains histories of all persons registered to practice before the Canadian Patent Office. Contents include application document, supported by such personal data as education and work experience, other qualifications, patent examination results, complaints and other related correspondence.
Class of Individuals: Patent agents.
Purpose: The bank is used to provide an official historical record of all registered patent agents.
Consistent Uses: None reported
Retention and Disposal Standards: These records are arranged in numerical order by registration number and are retained in the Department. They are kept for 10 years after last correspondence or failure to re-register.
RDA Number: 97/002
Related PR#: IC CIP 100
TBS Registration: 002113
Bank Number: IC PPU 043

Payments to Contractors - General
Description: This bank contains curricula vitae and agreements for individuals under contract.
Class of Individuals: Individuals under contract.
Purpose: This bank serves as a record of pay and benefits to individuals employed on a personal service contract.
Consistent Uses: This bank is also used for post-audits by the Auditor General.
Retention and Disposal Standards: These records are arranged in numerical order and are retained for six years at headquarters. Destruction through agreement with National Archives of Canada.
RDA Number: 99/004
Related PR#: IC CAS 300
TBS Registration: 000119
Bank Number: IC PPU 030

Prime Minister's Awards for Teaching Excellence and Prime Minister's Awards for Excellence in Early Childhood Education (ECE)
Description: Covers nominations submissions for the Prime Minister's Awards for which include the following: supporting materials; signed nomination form with names; addresses; telephone numbers of nominated teacher's school or ECE's learning setting and nominator; copy of teaching/ECE certification; and letters of support.
Class of Individuals: The personal information relates to teachers, ECE's and school/ learning setting administrators.
Purpose: Information is collected for the purpose of awards presented to teachers of kindergarten to grade 12 and Early Childhood Educators.
Consistent Uses: The information is to be used for the purpose outlined in the purpose of the bank.
Retention and Disposal Standards: Retained for six years. Destruction through agreement with the National Archives of Canada.
RDA Number: 76/020
Related PR#: IC SIT 801
TBS Registration: 002915
Bank Number: IC PPU 001

Professional and Special Services Contracts
Description: This bank is maintained by the Controllership and Administration Sector and various sectors and regional offices to record information on professional and special services contracts in compliance with the Financial Administration Act and Treasury Board and internal departmental directives. The files are normally arranged in alpha/numeric order.
Class of Individuals: Individuals engaged in professional or special services contracts with the department through the National Capital Region and in the regions.
Purpose: The bank is used to administer contracts, to facilitate the selection of consultants and to carry out auditing and evaluation.
Consistent Uses: This bank is used also to make payments where required, to collect receivables, to perform accounting and administrative functions for the department.
Retention and Disposal Standards: Retained for six years and then destroyed.
RDA Number: 99/004
Related PR#: IC CAS 300
TBS Registration: 001102
Bank Number: IC PPU 071

Prosecutions - Illegal Radio Installations
Description: This bank holds records pertaining to prosecution for illegal radio installations. It contains the name and address of the individual or firm being prosecuted and the nature of the violation.
Class of Individuals: General public.
Purpose: This information relates to persons being prosecuted for Radiocommunication Act offences. Information is collected in order to obtain authority to initiate legal actions.
Consistent Uses: The information is shared with police agencies for the purpose of Radiocommunication Act prosecutions.
Retention and Disposal Standards: Records in this bank are retained for 10 years (active for five and dormant for five years). Destruction through agreement with National Archives of Canada.
RDA Number: 79/002
Related PR#: IC SIT 900
TBS Registration: 003386
Bank Number: IC PPU 022

Radio Operator Certificate Bank
Description: This bank contains a listing by name of amateur and professional radio operators. It may contain date of birth, class of certificate, certificate number and the date of issuance of the certificate.
Class of Individuals: This information relates to radio operators.
Purpose: Information was obtained in order to establish eligibility for radio operator certificates and to maintain a list of amateur and professional radio operators holding certificates of proficiency for the appropriate type of service. Concerning amateur radio operators specifically, the intent was to establish and maintain a list of amateurs' certificate qualifications and call sign information, for public dissemination, sharing and reproduction by anyone, in order that all amateurs would be aware of the frequencies and emissions that amateurs with whom they may be in communication with, have been authorized to employ pursuant to the Radiocommunication Act.
Consistent Uses: Part of this information is shared with Amateur organizations, for membership surveys and drives; publishers of the Radio Amateur Call Book (Canada and the U.S.) for the name, address and call sign for the purpose of pursuing activities related to amateur radio. Finally, the department releases certain information concerning amateur radio operators because it wishes to: promote the orderly handling of volunteer emergency communications; adhere to its international commitments as a member of the International Telecommunications Union; and foster the efficient communication between all amateurs.
Retention and Disposal Standards: For amateurs, files are retained two years after the licence is invalid, for professionals-20 years (five active and fifteen dormant). Operators' examination results are retained for five years (active for two and dormant for three). Radio Operator Certificates records are retained for 20 years (active for five and dormant for fifteen). Destruction through agreement with National Archives of Canada.
RDA Number: 79/002
Related PR#: IC SIT 900
TBS Registration: 003387
Bank Number: IC PPU 019

Radio Station Licensing Data Bank
Description: This bank contains non-broadcasting radio/spectrum licensing information, derived from applications submitted by applicants for radio/spectrum licences. It contains information such as radio frequencies, call signs, emissions, station location and personal data of applicants.
Class of Individuals: This information relates to holders of radio/spectrum licences.
Purpose: Information was obtained in order to license and control the use of all non-broadcasting radio station systems in Canada for the planning and management of the radio frequency spectrum. In particular, this bank is used in the frequency selection process for new or existing stations and in associated electromagnetic compatibility studies. It also provides information needed for the identification of sources of interstation interference, policy formulation, and frequency utilization study purposes. It is used extensively to carry out our coordination obligations as per the terms of cross-border sharing arrangements with the United States. The licensee and licence-fee-accounting information is used for the collection of annual licence renewal fees. In most cases, the information that appears on the face of radio/spectrum licences is available for release upon request. Information such as names and addresses of licensees, assigned radio frequencies, call signs, emissions, band width and power is provided to selected government bodies, persons or companies in connection with frequency coordination procedures for station or system planning, for reference or for similar purposes.
Consistent Uses: Part of this information is shared with the following organizations, agencies and government departments: Fisheries and Oceans Canada to enable them to invoice ship-to-shore services; the Canadian Coast Guard, to ascertain whether a vessel has a valid radio equipment licence prior to placing telephone calls or passing traffic; a call sign and or name is provided to the Search and Rescue Coordination Centre so that vessel/aircraft routes may be established to facilitate the location of lost vessels or aircraft; various agencies and organizations in Canada and the U.S. for coordination of frequencies and system parameters; law enforcement agencies for investigations relating to offences under the Radiocommunication Act; organizations providing radio services to the public in order to establish that their clientele is licensed; equipment suppliers to facilitate the commissioning of their clients' communications systems; and Fisheries and Oceans Canada, National Defence and other organizations to provide information on privately operated non-directional navigation beacons in the interest of safety.
Retention and Disposal Standards: Retained for 30 years and then destroyed.
RDA Number: To be determined.
Related PR#: IC SIT 900
TBS Registration: 003388
Bank Number: IC PPU 021

Recipients/Purchasers Assessment of Rap-O-Matics Video
Description: The bank of information contains respondent opinions on the Rap-O-Matics video. Personal information includes: age, sex, educational attainment, occupation, place of work, telephone number, city, province and postal code.
Class of Individuals: The public's opinions are being sought. Recipients/purchasers of the video are being interviewed.
Purpose: To provide Industry Canada officers with a knowledge base on the uses and users of the Rap-O-Matics video and discussion guide. To gain an understanding of the effectiveness of promotions undertaken for the product.
Consistent Uses: None.
Retention and Disposal Standards: The questionnaire and raw data will be kept for two years and destroyed thereafter.
RDA Number: 98/001
Related PR#: IC CMB 350
TBS Registration: 003213
Bank Number: IC PPU 016

Regional Development
Description: Covers records related to the promotion of regional economic development. Covers records relating to departmental assistance programs and includes such material as initial contact, request for information, investigation and analysis, project monitoring, financial statement review and program evaluation. The following programs are included: Federal Economic Development Initiative for Northern Ontario (FEDNOR); Community Futures Program in Ontario. The types of personal information that the bank contains are: names, addresses and telephone numbers of applicants.
Class of Individuals: The personal information relates to individuals within the business community who have applied for financial assistance.
Purpose: Information is collected for the purpose of determining eligibility and to assess the applicant's request for financial assistance.
Consistent Uses: The information is to be used for the purpose of the bank.
Retention and Disposal Standards: Retained for six years and transferred to National Archives of Canada for selective retention.
RDA Number: 89/023.
Related PR#: IC OPS 610
TBS Registration: 002751
Bank Number: IC PPU 009

Register of Patent Agents
Description: This bank includes the names of registered patent agents, their addresses and the number under which they are registered to practice before the Canadian Patent Office.
Class of Individuals: Patent agents.
Purpose: This bank was established to maintain a public record of all persons registered to practice before the Canadian Patent Office.
Consistent Uses: This bank is used to maintain an up-to-date list of persons recognized as patent agents.
Retention and Disposal Standards: These records are arranged in numerical order and retained in headquarters. They are kept for 10 years after last correspondence or failure to re-register. Destruction through agreement with National Archives of Canada.
RDA Number: 97/002
Related PR#: IC CIP 100
TBS Registration: 002112
Bank Number: IC PPU 042

Registration System
Description: This bank includes all bankruptcies, proposals and receiverships filed under the Bankruptcy and Insolvency Act in Canada. The information content includes personal and business characteristics such as names and addresses, total assets and total liabilities, name of the insolvency practitioner, date of the first meeting of creditors, dates of the bankrupt person's and the estate practitioners' discharges and the total dividends paid to the creditors. The files are arranged by the estate number generated by the system but can be queried by estate name and are entered through the 14 field offices of the Superintendent of Bankruptcy. The data is updated into the national base every 24 hours.
Class of Individuals: Individuals and corporations in bankruptcy, in receivership or having filed a proposal.
Purpose: This bank is used to facilitate the regulatory control of the insolvency processes and for trustee monitoring and audit purposes. Statistical reports are also run against the bank.
Consistent Uses: Canada Revenue Agency receives part of the data to facilitate the treatment of income tax returns.
Retention and Disposal Standards: The present bank dates back to 1998. There also exists an historical bank to 1978 but it does not form part of the system. Destruction through National Archives of Canada.
RDA Number: To be determined.
Related PR#: IC OSB 275
TBS Registration: 003550
Bank Number: IC PPU 058

Strategis Client Tracking System
Description: The bank of information contains records of both public and private sector clients (individuals and individuals representing companies and associations) who have requested and received services related to the Strategis suite of information products and services. Information obtained from individuals and included in the database includes contact name, address, telephone, fax, email, language, service provided and comments on service.
Class of Individuals: Recipients of services from Industry Canada's Strategis line of products and services.
Purpose: Data from the bank is used to determine and analyze service impact: profile of clients, client satisfaction, response time, performance indicator and for other services requested by clients. The information will be used to conduct client surveys related to the use of the Strategis suite of products and services. At the client's request, information in this bank will be used to provide further information in the client's specified area of interest. Information from this database will be made available to Industry Canada personnel for purposes of improving Industry Canada's service to its clientele.
Consistent Uses: To be used only as outlined in purpose of the bank.
Retention and Disposal Standards: Retained for three years and transferred to National Archives for selective retention.
RDA Number: 98/001
Related PR#: IC IND 130
TBS Registration: 005155
Bank Number: IC PPU 066

Strategis Registration Database
Description: The database contains the names, addresses and email addresses of registered users of Strategis.
Class of Individuals: Individuals who have self-registered in order to access those areas of Strategis that require registration.
Purpose: The registration process allows users to access restricted or costed information on secured portions of Strategis, and makes it possible for them to use electronic commerce applications and participate in electronic discussion groups such as listservs and forums.
Consistent Uses: None
Retention and Disposal Standards: Retained for 10 years and then destroyed.
RDA Number: 98/001
Related PR#: IC IND 130
TBS Registration: 004153
Bank Number: IC PPU 084

Student Connection - Participant and Client Information
Description: This bank contains records of students participating in Student Connections (SC) and of public and private sector clients who have received Internet and e-commerce services from SC. Information obtained from students may include name, date of birth, address, phone, email, type of academic institution attending, level completed, field/year of study, languages spoken, equity information, date they entered the program and the date they exited the program and hours worked. Information obtained from clients may include name, business name/industry sector, address, phone, fax, email, preferred language and type of service received.
Class of Individuals: Youths participating in the Student Connection Program and recipients of SC services.
Purpose: Information collected is used for verification, statistical and evaluation purposes. Information may also be used to provide clients with further program.
Consistent Uses: Information will be used for the purposes of improving management and service of the program.
Retention and Disposal Standards: Data will be retained for five years. Destruction through agreement with National Archives of Canada.
RDA Number: 99/023
Related PR#: IC CIO 700
TBS Registration: 005257
Bank Number: IC PPU 100

Study on the Causes of Personal Bankruptcy
Description: The information collected in the survey has the following identifiers: name, age, marital status of individual, number of dependents, education, employment history of the individual, information relating to the financial transactions in which the individual has been involved.
Class of Individuals: Individuals who are in the process of filing a bankruptcy or proposal under the Bankruptcy and Insolvency Act, and individuals who have sought credit counselling.
Purpose: To provide a better understanding of the causes of insolvency for use by the Office of Consumer Affairs in developing information products on personal finances and by the Office of the Superintendent of Bankruptcy for future legislative reforms.
Consistent Uses: Used for legislative and regulatory development.
Retention and Disposal Standards: Will be retained for two years and then destroyed.
RDA Number: To be determined.
Related PR#: IC OSB 275
TBS Registration: 003961
Bank Number: IC PPU 072

Surveys of the Office of the Superintendent of Bankruptcy Client Needs
Description: The information collected in the surveys will have the following identifiers: name, address, role or involvement in the bankruptcy system (i.e. trustee, debtor, creditor, name search client), language preference for future communications, phone number, Internet address.
Class of Individuals: Individuals who have been involved in the bankruptcy and insolvency system (e.g. debtor, creditor, trustees) or those who use OSB services (e.g. potential lenders, name search clients).
Purpose: To enable the OSB to improve its existing bankruptcy and insolvency registration and BIA compliance services to meet client needs.
Consistent Uses: Used by OSB management to improve client service and communications with clients.
Retention and Disposal Standards: Will be retained and updated by future client surveys. Destruction through agreement with National Archives of Canada.
RDA Number: 78/005
Related PR#: IC OSB 275
TBS Registration: 003972
Bank Number: IC PPU 073

Telecommunications Engineering and Certification
Description: Information on memberships in national standards committees on telecommunications and information technology. Data bank also contains listings of organizations involved in standards development and exploitation in Canada.
Class of Individuals: Members in national standards committee.
Purpose: For use in dissemination of information on standards and administering national standards committees.
Consistent Uses: None reported
Retention and Disposal Standards: Retained for 10 years and then destroyed.
RDA Number: To be determined.
Related PR#: IC SIT 915
TBS Registration: 003389
Bank Number: IC PPU 023

Testers of Communication Devices for Persons with Disabilities
Description: This bank contains the names, telephone numbers and opinions of persons with disabilities who have tested communications devices regarding the usefulness of the devices.
Class of Individuals: Persons with disabilities who have tested communications devices developed with the help of funding from the Industry Canada component of the National Strategy for the Integration of Persons with Disabilities.
Purpose: To evaluate the benefits of the devices.
Consistent Uses: None
Retention and Disposal Standards: Retained for two years then destroyed.
RDA Number: 98/001
Related PR#: IC SIT 801
TBS Registration: 003367
Bank Number: IC PPU 054

Timber Mark Name Index
Description: This bank contains registrations of all timber marks.
Class of Individuals: Individuals holding timber mark registrations.
Purpose: This bank, established under the Timber Marking Act, constitutes a public inventory of timber marks. This information bank is essentially historic since very few timber marks have been registered since 1975.
Consistent Uses: None reported
Retention and Disposal Standards: The information in this bank is arranged alphabetically by name and is retained indefinitely.
RDA Number: 2000/17
Related PR#: IC CIP 170
TBS Registration: 002115
Bank Number: IC PPU 046

Trustee System
Description: This bank contains an electronic record of licensing information regarding individual and corporate trustees under the Bankruptcy and Insolvency Act. Information concerns initial licence issuance, renewals, extensions or restrictions, licence removals, and the educational background and financial guarantors or each trustee. The bank also includes personal information on designated proposal administrators and receivers, such as names, addresses and employers. The files are arranged by trustee number and are maintained electronically in the head office of the Superintendent of Bankruptcy.
Class of Individuals: Bankruptcy trustees, proposal administrators, receivers.
Purpose: The information is used to monitor trustee licensing, including the annual renewal of licenses.
Consistent Uses: The information is used to monitor trustee licensing, including the annual renewal of licenses.
Retention and Disposal Standards: Rule 122(1)(e)(d) of the Bankruptcy and Insolvency Act requires the Superintendent of Bankruptcy to keep a record of all licenses for at least 30 years after the designation ceases to be valid. Destruction through agreement with the National Archives.
RDA Number: 78/005
Related PR#: IC OSB 275
TBS Registration: 003551
Bank Number: IC PPU 059

Trustees Files
Description: This bank contains a record of the initial issuance of a trustee license or consumer proposal administrator designation, the renewal and extension thereof, restrictions or any removal of designation. The information content of this bank includes the personal history of each trustee relating to education, financial portfolio, professional status, character enquiries made prior to the issuance of the license and any complaints and investigations against the individual. The files are kept in alphabetical order at the head office of the Superintendent of Bankruptcy in Ottawa.
Class of Individuals: Bankruptcy trustees and consumer proposal administrator.
Purpose: The purpose of this bank is to provide a repository for data used for the licensing of trustees in bankruptcies. Licenses are issued by the Superintendent of Bankruptcy who, under section 13 of the Bankruptcy and Insolvency Act, investigates into the character and qualifications of any applicant.
Consistent Uses: The information is used to assess the qualifications of all applicants, the maintenance in good standing of the designation and the renewal thereof.
Retention and Disposal Standards: The files are retained for 30 years after the designation is no longer valid. Destruction through agreement with the National Archives of Canada.
RDA Number: 78/005
Related PR#: IC OSB 275
TBS Registration: 000123
Bank Number: IC PPU 036

Urea Formaldehyde Foam Insulation (UFFI) Application Request Files
Description: The computer files of this bank contain the names and addresses of individuals who have requested UFFI information bulletins or application forms. Files are maintained in surname sequence at headquarters in Ottawa, Ontario. The individual's name is required to access this information.
Class of Individuals: General public.
Purpose: This bank was established under the UFFI Assistance Program and was used to send out UFFI assistance applications. The program is no longer operating.
Consistent Uses: No longer in use.
Retention and Disposal Standards: The files are retained indefinitely at the Federal Records Centre.
RDA Number: 89/027
Related PR#: IC ATI 180
TBS Registration: 002107
Bank Number: IC PPU 025

UFFI Contractor File
Description: Each record of this branch contains the candidate's name, address, contractor identification number (if applicable) and information about whether or not the person has passed the registration test. The files are maintained in candidate number sequence as well as surname sequence at headquarters in Ottawa, Ontario.
Class of Individuals: Registered contractors.
Purpose: This bank was established under the Contractor Registration Program and was used to supply Canada Mortgage and Housing Corporation and UFFI homeowners with lists of registered contractors.
Consistent Uses: None.
Retention and Disposal Standards: The files are retained indefinitely at the Federal Records Centre.
RDA Number: 89/027
Related PR#: IC ATI 180
TBS Registration: 002108
Bank Number: IC PPU 026

UFFI Homeowner File
Description: This bank was established under the UFFI Assistance Program. The information includes personal and property data such as name, mailing and property address, foam installation information, as well as whether or not the home has been tested and who performed the test.
Class of Individuals: Owners of UFFI registered dwellings.
Purpose: This bank was used to administer the UFFI Assistance Program and the files are maintained in identification number sequence. Either the individual's name or the identification number is needed to access this information.
Consistent Uses: N/A.
Retention and Disposal Standards: The files are retained indefinitely at the Federal Records Centre.
RDA Number: 89/027
Related PR#: IC ATI 180
TBS Registration: 002109
Bank Number: IC PPU 027

Unclaimed Dividends / Undistributed Assets - Financial Files
Description: This bank contains records, namely remittance forms, of funds received or payments made under various sections of the Bankruptcy and Insolvency Act, such as filing fees, levy from trustees, undistributed assets and unclaimed dividends by creditors. The latter two are held in trust and are available to creditors providing appropriate identification. The files are maintained in estate number order, or by individual's creditors.
Class of Individuals: Creditors with unclaimed dividends.
Purpose: The information is obtained pursuant to the legislative requirements of the Bankruptcy and Insolvency Act and the Financial Administration Act.
Consistent Uses: The information is used for the refund of unclaimed dividends to creditors.
Retention and Disposal Standards: Information is retained for six years after trustee discharge. Destruction through agreement with National Archives of Canada.
RDA Number: 99/004
Related PR#: IC OSB 275
TBS Registration: 002707
Bank Number: IC PPU 037

Unsolicited Applications for Employment
Description: This bank maintains an inventory of applications from individuals requesting employment with the department. The files include completed application forms, letters, and curricula vitae of persons seeking employment with the department.
Class of Individuals: Individuals seeking employment with the department.
Purpose: The bank is used to review applications of individuals requesting employment with the department when positions become available.
Consistent Uses: None reported
Retention and Disposal Standards: Records are retained for six months and then destroyed.
RDA Number: 98/005
Related PR#: IC HRB 050
TBS Registration: 002559
Bank Number: IC PPU 052