Hazardous Materials Information Review Commission![,](/web/20061130013217im_/http://infosource.gc.ca/cioscripts/images/line450x1.gif)
Info Source
Sources of Federal Employee Information 2005-2006
Hazardous Materials Information Review Commission Chapter 71
Table of Contents
Particular Personal Information Banks
Standard Personal Information Banks
Particular Personal Information Banks
Managerial and Confidential Exclusions
Description: This bank contains individual employee data related to exclusions. It includes effective
dates of exclusion, bargaining unit identification, position number and title, employee group and level and the
rationale on which the employee was excluded.
Class of Individuals: The information relates to employees of the Commission.
Purpose: The purpose of this bank is to maintain a complete listing of all managerial and confidential
exclusions in the Commission and is the only official record of exclusion status.
Consistent Uses: To support decisions on the nomination of employees to excluded positions.
Retention and Disposal Standards: Notices of acceptance or objection are retained for three years and
exclusion files for five years, after which they are destroyed.
RDA Number: 2003/001
Related PR#: HMI ADM 900
TBS Registration: 002881
Bank Number: HMI PPE 805
Person-Year Utilization System
Description: This bank contains the name of each employee on strength, at the end of the reporting
period, together with his or her classification and date of employment. This information is used to verify the correct
identity of individuals and to link the information in this bank with that from the CCAC Personnel Information System.
Class of Individuals: The information relates to employees of the Commission.
Purpose: The purpose of this bank is to calculate person-year utilization, which is used for internal
management information purposes and in the annual reporting to Treasury Board.
Consistent Uses: To support the forecasting and utilization of person years by the Commission.
Retention and Disposal Standards: These files are retained for two years, after which they are
destroyed.
RDA Number: 2003/001
Related PR#: HMI ADM 900
TBS Registration: 002883
Bank Number: HMI PPE 810
Standard Personal Information Banks
Please see the INTRODUCTION to this publication for the definition of Standard Banks and a description of their
contents.
Attendance and Leave
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Employee Personnel Record
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Identification and Building-Pass Cards
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Occupational Safety and Health
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Official Languages
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Parking
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Pay and Benefits
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Performance Reviews and Employee Appraisals
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Personnel Security Screening (Reliability Screening/Security Clearance)
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Staffing
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Training and Development
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Values and Ethics Code for the Public Service
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