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Natural Sciences and Engineering Research Council of Canada
Particular Personal Information Banks
Conflict of Interest
Description: This bank contains voluntary disclosures by employees concerning potential conflict of
interest situations and investigation reports and correspondence about potential and actual employee conflicts between
the private interests or holdings of employees and their official duties.
Class of Individuals: Employees of the institution.
Purpose: The purpose of this bank is to maintain information about potential and actual conflict of
interest situations for employees of a government institution, to record potential conflicts of interest and to
resolve actual conflicts of interest.
Consistent Uses: To support decisions on transfers, discipline and termination of employment.
Retention and Disposal Standards: Two years after potential conflict of interest no longer exists or
actual conflict of interest has been resolved, after which the records are destroyed.
RDA Number: 1985/001
Related PR#: SER PRN 921
TBS Registration: 001628
Bank Number: SER PPE 801
Employee Performance Appraisals
Description: This bank contains performance appraisals, reports, and correspondence concerning the work
performance of individual NSERC employees in terms of skills, abilities, accomplishments and interests.
Class of Individuals: All indeterminate and term employees of NSERCas well as some temporary assistants.
This information should be described in MAIN BOOK PIBS – please re-register..
Purpose: The purpose of this bank is to maintain information regarding the level of performance of
individual employees with NSERC. The information is used to support decisions related to the retention, termination or
extension of employees on probation as well as to determine and approve performance pay and salary increments.
Consistent Uses: Performance appraisals are also used in human resources planning activities such as
career and succession planning, and in internal staffing, transfer, promotion, demotion, employee assistance,
discipline, and termination of employment. To these ends, the information in appraisals may be disclosed to committees
comprised of management staff and to internal selection boards. Performance appraisal documents will also be used to
assess the effectiveness of the performance appraisal system itself. To do this, some personal information will be
disclosed to review committees of management staff for the purpose of assessing the equitability of the ratings across
different directorates and branches within NSERC.
Retention and Disposal Standards: Files are retained on file for five years, then destroyed.
RDA Number: 98/005
Related PR#: SER PRN 921
TBS Registration: 002582
Bank Number: SER PPE 802
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