Consultation Draft
Record Retention Period Guidelines Training Module

Library and Archives Canada has drafted this self-guided training module (PC users only) for consultation with other Federal institutions. The purpose of the document is to enable users to become familiar with the new retention guidelines, and to provide an understanding of the role retention periods play in information management.

Any comments/suggestions are welcome, and should be directed by 14 March 2003 to: imgi@lac-bac.gc.ca  

Information Management Capacity Check Tool and Methodology (May 2003)
(Available in electronic format only)

The IM Imperative for E-Government
(9 October 2002)  
(Available in electronic format only)

The Personal Information Protection and Electronic Documents Act (the Act) and the Canadian Archival Community: A Guide and Commentary (25 September 2002)  
(Available in electronic format only)

Version: [ Adobe Acrobat 169K ]

Case for Action For an Information Management Strategy For the Government of Canada (2002)  
(available in electronic format only)

This Case for Action discusses the importance of information management in the Government of Canada and proposes that a strategy be developed to improve the government's information management infrastructure.

Version: [ MSWord 151K ] [ Adobe Acrobat 66K ]

Guidelines for Managing Recorded Information in a Minister's Office

The purpose of these guidelines is to assist in the design and operation of systems for managing recorded information in a minister's office. It provides practical guidance that meets legislative requirements and the needs of ministers and their staff. 1992. Bilingual format; 59E/59F pages.

Version: [ Adobe Acrobat 129K ] [ WordPerfect 6.1 166K ] [ MSWord 368K ]

Functional Plan for the Record Keeping Community of the Government of Canada - A Framework for Renewal.

The purpose of this report is to identify the human resources issues associated with the management of records in the Government of Canada and to propose how these issues should be addressed. It provides an overview of the current state of record keeping in the Government of Canada. In focussing on the records specialists, the report serves as a building block to deeper examinations of broader issues such as the core competencies of public servants with respect to records and record keeping. Consultation draft. May 1997. Bilingual format; 8E/9F pages.

Version: [ WordPerfect 32K ]

Thesaurus as a Tool for the Management of Government Information

This document includes a statement of generic requirements for thesauri in government, an outline on how a thesaurus can be used in government, how its use relates to the information management environment, a list of factors to consider in assessing thesauri, a checklist of standards, a bibliography on thesaurus, a definition of concepts, and an inventory of thesauri and controlled vocabularies in government. Prepared by Library and Archives Canada for the TBITS  --  Thesaurus Standards Working Group, October 1996. Bilingual format; 146E/149F pages.

Version: [ WordPerfect 427K ] [ Zip 102K ]

Managing Audio-visual Records in the Government of Canada

This document contains advice on how to identify, organize, protect and dispose of audio-visual records. The Appendices contain a sample audio-visual record form, a list of suppliers, a glossary of audio-visual terms and a reading list. National Archives of Canada, 1996. Bilingual format; 26E/30F pages.

Managing Photographic Records in the Government of Canada

This document contains detailed guidance on the life cycle management of a variety of photographic materials generated or collected by government institutions. It is designed for photo custodians, communications specialists and others concerned about the care and handling of photographic materials. National Archives of Canada, 1993. Bilingual format; 43E/41F pages.

Guidelines for Microfilming Records of Archival Value

This document provides guidance to government institutions on microfilming records of archival value to achieve archival film and on the quality control and archival storage conditions necessary to achieve stable images and media permanence. These guidelines can also be adopted by organizations wishing to retain microfilm for lengthy periods of time. Library and Archives Canada, 2005.

Model Subject Classification System for Administrative Records

This document is of interest to records managers and administrative staff involved in the development or modification of administrative classification systems and of particular value to those involved in developing such systems in new organizations. It describes a framework that can be applied in the Government of Canada for the development of a classification system for administrative records. It contains a template that can be used to accelerate the development of the structure and naming conventions for the system. National Archives of Canada, 1993. Bilingual format; 61E/61F pages.