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Memorandum D17-1-5

Ottawa, June 16, 2000

APPENDIX 2A - 2H

TABLE OF CONTENTS

• APPENDIX 2A - Form Y50, Reject Document Control
• APPENDIX 2B - Release Information Sheet
• APPENDIX 2C - Sample Application for FIRST Privileges and Frequent Importer Release System Information Card
• APPENDIX 2D - Agricultural Commodities Elegible For Agri-Pars
• APPENDIX 2E - Contact Persons
• APPENDIX 2F - Sample of a Lead Sheet
• APPENDIX 2G - Pars Highway Border - Documentation Requirements
• APPENDIX 2H - Pars Consist Sheet and Stack Manifest for Less Than Truckloads (LTL) Carriers
• APPENDIX 2I - IN/RAIL/AIR/MARINE Pars Documentation Requirements

APPENDIX 2A

FORM Y50, REJECT DOCUMENT CONTROL

APPENDIX 2D

AGRICULTURAL COMMODITIES ELIGIBLE FOR AGRI-PARS

*Once entered into the Customs Commercial System, the Agri-PARS "release" or "refer" recommendation will remain in effect for this limited period of time.

APPENDIX 2E

CONTACT PERSONS

1. A bar-coded cargo control number is the key element for PARS processing. The bar-coded cargo control number may be supplied by either the importer, broker, carrier, or exporter. The bar-coded numbers are also available at a number of truck stops in the U.S. It should be noted that the CCRA encourages carriers to utilize privately printed bar-coded cargo control numbers. The acronym PARS should be displayed in human readable form to identify the use of the bar code. If PARS is included as part of the cargo control number, between the carrier code and the numeric sequence (e.g., 9999PARS00001), the bar codes must also contain the bars for the letters in PARS.

If the bar codes do not actually contain the inscription PARS, the acronym may be printed either above the bars or under the number.

2. Technical specifications for bar-coded cargo control numbers can be found in Memorandum D3-1-1, Regulations Respecting the Importation, Transportation and Exportation of Goods.

APPENDIX 2H

PARS CONSIST SHEET AND STACK MANIFEST FOR LESS THAN TRUCKLOADS (LTL) CARRIERS

1. This is a supplement to Memorandum D17-1-5, Importing Commercial Goods, dated March 28, 2000. It outlines new procedures in place for reporting multiple PARS shipments for LTL carriers (highway mode). These are optional procedures for LTL carrier reporting.

2. Currently the LTL carrier provides PARS bar code documentation (invoices/bills of lading) for each shipment upon arrival at the customs office. The use of a new consist sheet will allow the carrier to provide a "consolidated" list of the LTL shipments. As well, the supporting documentation, such as invoices or bills of lading, will only have to be produced on request. This will allow customs to quickly and efficiently process the LTL shipments while handling less paper.

3. This will not change the transactional documentation requirements for submitting PARS release packages for pre-arrival review processing.

4. Instead of the carrier producing an invoice/bill of lading for each shipment, the carrier will report with the following:

(a) a PARS consist sheet; and

(b) a stack manifest (report consolidation list for LTL carriers).

5. PARS consist sheets and stack manifests are not customs forms and may be presented in various formats.

6. The PARS consist sheet features a bar-coded cargo control number (CCN) for each shipment on the trailer and a space to the right of each bar code for a customs release stamp. The consist sheet must contain the following minimum information: date, trailer number, carrier name, machine-readable bar-coded CCN for each PARS shipment, and space beside each bar code for a customs stamp. You will find an example of a PARS consist sheet on page 14.

7. The stack manifest is the carrier's consolidated report identifying each shipment in the load. It must contain the following minimum information: date, trailer number, carrier name, and identifier number unique to each shipment (carrier's internal number system used as reference only). You will find an example of a stack manifest on page 16.

8. Processing multiple PARS releases being reported by LTL carriers takes place at the commercial office, not at the Primary Inspection Line (PIL). When each shipment is released, the customs inspector places a release stamp beside each CCN. The stack manifest (the carrier's internal report for each shipment) is compared to the consist sheet to ensure all shipments are reported before release.

9. Shipments in the LTL trailer other than PARS (i.e., RMD, In Bond) will continue to be processed according to current procedures outlined in Memoranda D3-1-1 and D17-1-5. The stack manifest will list all the shipments regardless of service option. Customs will verify that all shipments are processed before release of the trailer.

10. The consist sheet and stack manifest will be returned to the carrier when all shipments are processed and the trailer is released. Copies of the consist sheet or stack manifest are not required by customs after the trailer is released.

11. Customs notification of release of goods to the importer/broker will continue through RNS or CADEX as well as through the provision of the hard copy Release Notification Report generated at the customs office of release.

12. If a PARS shipment is referred and customs requires a copy of the related invoice/bill of lading, the carrier must provide this documentation upon request before release. In addition, if the importer/broker requires a copy of the related invoice/bill of lading, the carrier is responsible for providing it to the importer/broker (post release).

13. For further information about the policy changes in this supplement, please contact:

John Kiefl
Release and Warehouse Programs
Import Process Division
8th floor, Vanguard Building
Ottawa ON  K1A 0L5

Telephone: (613) 957-8690
Fax: (613) 957-8630
Email: john.kiefl@ccra-adrc.gc.ca

CARRIER NAME CONSIST SHEET

CARRIER NAME STACK MANIFEST