COMMISSIONER'S DIRECTIVE

PERSONAL PROPERTY OF INMATES
(Formerly 090)

Policy Bulletin 216

POLICY OBJECTIVES

1. To allow inmates to have sufficient personal property to ensure requirements of daily life are met while ensuring the safety of staff, inmates and the public by establishing appropriate controls for the management of inmate personal property and purchasing practices.

2. To provide reasonable protection from damage, theft or loss of personal property of inmates or offenders residing at Community-Based Residential Facilities (CBRF).

AUTHORITY

3. Corrections and Conditional Release Regulations, section 84

CROSS-REFERENCES

4. CD 081 - Offender Complaints and Grievances
CD 225 - Electronic Data Processing Security
CD 234 - Claims Against the Crown and the Offender Accident Compensation Program
GL 234-1 - Claims Administration Instructions
CD 345 - Fire Safety
CD 550 - Inmate Accommodation
CD 566-7 - Searching of Inmates
CD 566-9 - Searching of Cells, Vehicles and Other Areas of the Institution
CD 568-5 - Management of Seized Items
CD 573 - Control of Items Critical to the Security and Safety of Institutions
CD 580 - Discipline of Inmates
CD 702 - Aboriginal Programming
CD 737 - Inmate-Operated Business Enterprises
CD 760 - Leisure Activities
CD 764 - Access to Material and Live Entertainment
CD 768 - Institutional Mother-Child Program
CD 860 - Inmate's Money
CD 890 - Inmate's Canteen

DEFINITION

5. Cell: an area contained by walls or partitions designed to accommodate one or two inmates (CD 550 - Inmate Accommodation). This also refers to a room that inmates may occupy such as those available in independent living units.

PRINCIPLES

6. The safety and security of staff, inmates and visitors is paramount. Decisions related to inmate personal property shall be in accordance with inmates' needs as well as the least restrictive possible.

7. Restrictions shall be based on concerns related to institutional limitations, safety and health of persons, Fire Code requirements and the security of the institution.

8. Decisions on inmate's personal property will be made in a manner that respects gender, religious and cultural considerations.

RESPONSIBILITIES

9. The Director General, Security will establish a committee to review, at least on an annual basis, the inmate personal property lists for men and women, as well as any issues raised by the regions and institutions. These lists are standardized by security level across CSC.

10. The Regional Deputy Commissioners will establish a committee, which will:

1. ensure control, consistency and compliance of purchasing practices; and
2. review issues relating to inmate personal property transportation, receipt, storage, safekeeping, packaging, purchase and disposal for both the institutions and Community Correctional Centres (CCC).

11. The Institutional Head will:

1. ensure that the management of inmate personal property is in accordance with national policies; and
2. ensure that no other items are permitted unless authorized under the provisions of paragraphs 21 to 26.

12. The District Director of Community Corrections will ensure:

1. procedures are in place for the effective administration of personal property of offenders residing at CCCs and CBRFs;
2. offenders are informed orally and in writing of procedures regarding personal property on admission to a CBRF (including procedures related to the storage, disposal and shipment to the next of kin or community contact after thirty (30) days should they abscond); and
3. in the event that there is no known next of kin or community contact, the offender's personal property is disposed of in accordance with section 85 of the CCRR.

13. The National Lists of Personal Property of Men/Women Inmates will vary based on the security level of the institution.

14. The Institutional Head shall establish a list of businesses from which inmate purchases shall be made. The Institutional Head or a delegate not below the Assistant Warden level shall approve purchases from any other business.

15. The Admission and Discharge Officer shall ensure that the control and recording of all inmate personal property are in accordance with nationally established policies and procedures.

16. Every inmate shall agree, in writing, to accept responsibility for the safekeeping and reasonable use of his or her personal property retained in his or her cell. Every inmate shall ensure that his or her personal property record is kept current by bringing any changes, including finished arts and crafts items retained for personal use and items purchased through institutional clubs and groups, to the attention of the relevant staff.

17. All staff and contractors shall take reasonable steps to protect the property of inmates from damage or loss.

AUTHORIZED PERSONAL PROPERTY

18. Inmates are not permitted to give, trade, loan or sell personal or other property to other inmates directly or indirectly.

19. The value of an item registered on the inmate's personal property record shall not be reduced over the course of the item's life.

20. To ensure the safety of the public, staff and inmates as well as the security of the institution, all items entering or leaving the institution must be thoroughly searched for contraband and unauthorized items.

21. Inmates shall normally be allowed to retain personal property items in their cells which fall within the following categories, in accordance with the National Lists of Personal Property:

1. leisure clothing and footwear;
2. sports clothing, footwear and equipment;
3. articles for personal use such as personal grooming items, cigarette-making machines, notebooks, and writing material;
4. small decorative items such as photographs, posters and pictures;
5. finished arts and crafts articles retained for personal use;
6. musical instrument;
7. calculators, typewriters, batteries and battery chargers;
8. television and radio sets, compact disc players and discs, record players and records, tape players and tapes;
9. electronic games (in accordance with the Technical Requirements for Inmate-Owned Computers and Electronic Games);
10. books and magazines (in accordance with CD 764 - Access to Material and Live Entertainment and CD - 345 Fire Safety);
11. cross-gender apparel or related items (if these items are authorized following consultations with a Psychologist or Physician, on a case by case basis); and
12. a maximum of twenty (20) computer floppy diskettes (1.4 MB - 3.5 in/90 mm) for inmates who possess approved computers and five (5) computer floppy diskettes for inmates accessing institutional supplied computers. All floppy diskettes must enter the institution through purchase orders effective the date of implementation of this policy.

22. Authorized items currently in the inmates' possession that are not on the National Lists of Personal Property of Men/Women Inmates shall remain in their possession for the life of the items. However, if any of these items presents a risk to the security of the institution, staff, inmates or is not compliant with the Fire Safety Manual, it will be removed and stored with the inmate's stored effects.

23. Subject to paragraph 29, inmates shall be entitled to have jewellery in accordance with the National Lists of Personal Property of Men/Women Inmates respectively.

24. Inmates who have approved personal computers, peripherals and software which were authorized as personal effects prior to October 2002, shall be permitted to retain this equipment, with the exception of the prohibited computer peripherals and electronic games, until the time of their release from institution or violation of the conditions specified in the Technical Requirements for Inmate-Owned Computers and Electronic Games) or form CSC/SCC 2022. These inmates were required to sign form CSC/SCC 2022.

25. Inmates who own personal stereos with detachable speakers which have been identified on their personal property record, shall be permitted to retain this equipment. However, when this equipment is no longer functioning, it may be repaired or replaced with an approved stereo in the National List of Personal Property of Men/Women Inmates.

26. Health care items (including medical bracelets), as well as religious, spiritual or cultural articles, educational textbooks or supplies, and arts and crafts raw materials should be allowed in accordance with paragraph 7.

1. Each item shall be approved by the Deputy Warden or delegate, following consultation with the head of the appropriate department and considering security and fire safety requirements.
2. Religious, spiritual and cultural items shall be recommended by Aboriginal Elders or Spiritual Advisors and approved by the Deputy Warden or delegate. When warranted, consultation will occur with the Interfaith Committee at National Headquarters.
3. The Deputy Warden or delegate may disallow religious and cultural items if it is determined, in consultation with Chaplaincy, Aboriginal Elders or Spiritual Advisors that the religious or cultural items are being used in a way other than what was intended.

DOLLAR VALUES OF AUTHORIZED ITEMS

27. The combined dollar value of items in paragraph 21 shall not exceed $1500.

28. The combined dollar value of authorized computer hardware, software and peripherals shall not exceed $2500. The dollar value of these items is assessed at the time of the inmate's admission to the placement institution.

29. The combined dollar value of items of jewellery shall not exceed $300. Where an inmate wishes to receive or purchase jewellery that will increase the dollar value to more than $300, the inmate shall dispose of other jewellery to reduce the total value to $300. In addition to the $300 limit, medical bracelets approved by Health Care Services, as well as religious, spiritual or cultural items recommended by Chaplaincy, Aboriginal Elders or Spiritual Advisors and approved by the Deputy Warden or delegate may be allowed. The value of these items is not included in the $1500 limit stated in paragraph 27.

30. Jewellery, electronic equipment and items valued above $100 shall be recorded on the inmate's personal property record, photographed, and the inmate shall sign the personal property record to confirm its authenticity.

31. The total value of canteen items, including canteen-like items purchased through clubs or groups, allowed in an inmate's cell is limited to $90. This limit includes one (1) carton of cigarettes or two (2) bales/pouches or two (2) cans of tobacco and $20 worth of stamps.

32. Notwithstanding paragraph 31, between November 1^st and February 1^st of each year, the inmate can purchase items through regular canteen as well as the holiday canteen. For this period, the total value of regular canteen items or canteen-like items allowed in an inmate cell remains at $90. To this limit is added the value of the holiday canteen items approved annually in accordance with paragraph 5 of CD 890 - Inmate's Canteen.

33. The Institutional Head, in consultation with the Elder or Spiritual Advisor, shall be the final authority on the quantity and use of tobacco in ceremonies for Aboriginal and non-Aboriginal inmates.

ADMISSION OF PERSONAL PROPERTY

34. On admission, inmates shall be clearly informed, orally and in writing, of all policies relating to personal property, including institution-specific requirements such as the institutional inmate personal property list which is derived from the National List. Inmates shall be informed that they are not allowed to use credit or debit cards except in CCCs. Credit or debit cards shall not be retained in the institution and shall be, at the inmate's expense:

1. returned to the issuing firm;
2. sent to someone outside the institution for safekeeping;
3. stored in a safety deposit box outside the institution; or
4. destroyed.

35. Inmates shall normally be allowed to retain items as authorized in this directive if the items:

1. were in their lawful possession at the time of admission or readmission to their placement institution, or in their lawful possession on transfer, unless indicated otherwise for reasons of safety, health or security (in accordance with the National List of Personal Property and the security level of the institution);
2. are received from outside sources within thirty (30) days of admission or readmission to their placement institution (the Institutional Head may authorize, on a case by case basis, extension to this time period where warranted); or
3. are purchased in accordance with this policy and CD 860 - Inmate's Money, following the 30-day admission or readmission period to their placement institution.

36. Where an inmate has escaped lawful custody and is then returned to his or her placement institution, the return to custody will not be considered an admission or readmission and the inmate shall not be entitled to thirty (30) days to receive effects from outside sources unless the inmate's personal property items have been disposed of in accordance with section 85 of the CCRR.

37. Inmates or the consignor or consignee of the items are responsible for the costs of delivery of items to the institution.

38. Any money brought into the institution by an inmate, at any time, or any money received on behalf of an inmate, shall be dealt with as prescribed in CD 860 - Inmate's Money.

39. Inmates shall be entitled to receive photographs, except Polaroid type, subject to the conditions set out in CD 764 - Access to Material and Live Entertainment.

40. All electronic items issued for cell use shall be properly sealed and marked with a CSC-approved tamper proof tag and one or more of the following personal identifiers:

1. a serial number;
2. the inmate's name;
3. an engraved locator number;
4. a bar code.

INMATE PERSONAL PROPERTY RECORD

41. All items of inmate personal property shall be registered on a personal property record or hobby craft permit and shall not be issued until a reasonable value including any applicable taxes, is assigned. Any approved items obtained by purchase following the 30-day period shall be listed at the purchase price, including taxes.

42. Compensation for loss of or damage to items shall be made in accordance with GL 234-1 - Claims Administration Instructions.

43. Prior to assigning a value to an item, the Admission and Discharge Officer shall consult with the inmate on the value of the item. Where there is disagreement, the value of the item shall be determined, and registered, by the Admission and Discharge Officer. If the inmate considers that an item has no monetary value, and the Admission and Discharge Officer agrees, the item shall be recorded on the inmate's personal property record as having no value ($0.00). Compensation for items of sentimental value shall be considered only for those items to which a monetary value was assigned. The monetary value of an item of sentimental value must be registered on the inmate's personal property record.

44. Where the Admission and Discharge Officer and the inmate cannot come to an agreement on the value of a jewellery item, the inmate shall be given the choice of sending the item to someone outside the institution, or of having the item appraised by an expert chosen by CSC. The appraisal shall be paid for by the inmate.

45. The Admission and Discharge Officer shall retain the original personal property record and give a copy to the inmate. Any non-perishable items purchased through clubs or groups shall also be registered on the inmate's personal property record. All property, including newly purchased items, shall be issued through the Admission and Discharge Officers following proper recording on the personal property record.

46. The inmate is responsible for bringing any other changes to the attention of the Admission and Discharge Officers.

HOBBY CRAFT

47. Raw materials and tools for hobby craft items shall be registered on the hobby craft permit. A monetary value shall be assigned to the raw materials and tools. This value will not be reflected in the $1500 limit for cell effects. Compensation for the loss of unfinished projects shall be based on GL 234-1 - Claims Administration Instructions.

48. The inmate may be authorized to keep the finished hobby craft item in his or her cell for personal use if it does not present a risk to the safety and health of persons, security of the institution and Fire Code requirements. As well, the assigned value of the item must be within the $1500 limit for cell effects.

SECURITY

49. All routine cell searches and search plans will require verification of cell property against the inmate's personal property record, his or her hobby craft permit and this directive.

50. During routine cell searches, staff shall pay attention to canteen and other personal items that are not on the inmate's personal property record or hobby craft permit. If an inmate has items in the cell that were not purchased legitimately or are in excess of prescribed limits, these items shall constitute unauthorized items (as distinct from contraband) and may be seized in accordance with CD 566-9 - Searching of Cells, Vehicles and Other Areas of the Institution.

51. The Institutional Head or delegate may authorize the exchange of personal property where a family relationship exists between inmates. Unauthorized exchange of personal property may lead to a disciplinary charge.

52. If an inmate uses approved cell property in a manner that could jeopardize the safety of any person or the security of the institution, the Institutional Head or designate may confiscate the item. The reasons for such action shall be documented and the inmate shall be advised accordingly, in writing. The confiscated item may be returned to the inmate if the safety of persons and the security of the institution are no longer jeopardized, subject to paragraph 8 of the Technical Requirements for Inmate-Owned Computers and Electronic Games (Annex C).

53. When an item has been tampered with, it shall be considered an unauthorized item and dealt with in accordance with CD 568-5 - Management of Seized Items.

54. Where an item is deemed to contravene fire and/or safety policies, the item shall be seized and disposed of according to policy. The reason for such action shall be documented and the inmate shall be advised accordingly, in writing.

55. CD 345 - Fire Safety, and the Fire Safety Manual will be strictly adhered to in regard to the issue and storage of inmate personal property.

56. Personal property such as knives, other dangerous items, cell phones, pagers, other communication devices, medication, credit and/or debit cards, passports, and other items deemed unauthorized within the institution will not be stored in the Admission and Discharge Area. These items will be sent out of the institution at the inmate's expense, sent back to the issuing office/department or disposed of in accordance with CD 568-5 - Management of Seized Items.

CHARGING OF INMATES IN SHARED ACCOMMODATION

57. Both inmates in shared accommodation may be charged under subsections 40 (e), (i), or (j) of the Corrections and Conditional Release Act when it is believed that both inmates committed the offence.

PURCHASE OF PERSONAL PROPERTY

58. The staff member authorized to approve inmate purchases shall ensure that inmates do not purchase items in excess of the limits prescribed in this directive, and that proper authorization for the item exists. Purchases shall be made in accordance with CD 860 - Inmate's Money. All items received after admission and the initial 30 day period shall be recorded on the inmate's personal property record, along with its value.

59. Normally, purchases from other countries shall not be allowed. Such purchases may only be made with the approval of the Institutional Head.

60. Offenders returning from a work release, ETA or UTA shall not introduce any personal property in the institution without prior authorization by the Institutional Head or delegate.

STORAGE OF PERSONAL PROPERTY

61. Personal property held in storage shall be recorded on the inmate's personal property record. The record shall be updated when items are added to or retrieved from storage.

62. Property accepted for storage shall be restricted to 0.085 cubic metre. The Institutional Head shall endeavour, to the extent possible, to provide extra storage space for double-bunked inmates. Items that exceed the allotted storage space will be disposed of in accordance with paragraph 65 of this CD. If all attempts fail to reduce the excess property (to 0.085 cubic metre), the inmate will not be permitted to purchase any other items until the limits as prescribed in this directive have been met.

63. Valuables and important documents not exceeding $1000 shall be recorded on the inmate's personal property record and shall be securely stored in a fireproof cabinet or safe. Items stored in this manner shall be photographed and the inmate shall sign the inmate's personal property record to confirm its authenticity. The photograph and the inmate's personal property record shall remain in the inmate's personal file. Items that exceed $1000 or that cause the limit to be exceeded must be sent out of the institution at the inmate's expense.

REPAIR OF ELECTRICAL PROPERTY

64. Following a written request by the inmate, repairs to inmate-owned electrical personal property shall be performed out of the institution, by a licensed repair facility approved by the Institutional Head or delegate, at the inmate's expense.

DISPOSAL OF PERSONAL PROPERTY

65. Personal property which is worn out or which is no longer wanted shall be disposed of, at the inmate's request by:

1. deleting the item from the inmate's personal property record or from his or her hobby craft permit, ensuring that the inmate signs to confirm the transaction;
2. shipping the item to a location indicated, in writing, by the inmate, at his or her expense; or
3. transferring ownership to the institution, which may then donate the item to a charitable organization, destroy unusable items or send the item(s) to Crown Assets Distribution Centre as per Treasury Board policy.

66. Where the inmate has escaped or is at large without excuse pursuant to section 145 of the Criminal Code, the Institutional Head shall dispose of the inmate's personal property in accordance with section 85 of the Corrections and Conditional Release Regulations.

67. When an inmate dies while in custody, his or her personal property shall be searched and verified against the inmate's personal property record and hobby craft permit after the cell is released by police. The Institutional Head may authorize the release of the inmate's effects. The effects will then be packaged and stored in a secure area until they are released to the next of kin, or disposed of through the other provisions of policy.

REMOVAL AND TRANSFER OF CELL PROPERTY

68. Whenever possible, the inmate shall be responsible for packing his or her own cell property and taking it to the Admission and Discharge Area. Normally, the inmate's personal property (at least essential items) will accompany him or her at the time of the transfer. For interregional and intraregional transfers, property accompanying the inmate may be restricted to 0.085 cubic metre.

69. When the inmate takes his or her effects to the Admission and Discharge Area, the Admission and Discharge Officer will record the number of boxes received, seal the boxes in the presence of the inmate, and complete the admission and discharge portion of the Inmate Clearance Form (CSC/SCC 1012) in order to demonstrate that reasonable steps were taken to secure the inmate's property.

70. The Admission and Discharge Officer shall verify the personal property of the inmate against the inmate's personal property record. Unauthorized items will be recorded and dealt with in accordance with CD 568-5 - Management of Seized Items. In all situations where the inmate has packed the items himself, the items will be verified by the Admission and Discharge Officer. Where the seals on the boxes are found to have been broken prior to the verification of the personal property, the Admission and Discharge Officer shall duly note this on the document transmittal and receipt notice.

71. The receiving institution will normally issue the personal items to the inmate within ten (10) working days after the effects have been received in the institution's Admission and Discharge Area.

72. When the inmate is unable to pack his or her personal property or when the inmate is to be absent temporarily, the cell will be immediately secured. The date and time at which the cell was secured and subsequently opened shall be duly noted in the Unit Log Book. Where the cell cannot be secured as a result of shared accommodation, a secure area shall be assigned in order that personal property can be protected.

73. The inmate's electronic equipment shall be checked to determine their general working condition, upon admission and at the time of transfer or release from the institution. The Admission and Discharge Officer shall record the status of the electronic equipment, in writing, on the inmate's personal property record.

74. Where the packing is not done by the inmate, two staff members shall pack and, without delay, list all effects on form CSC/SCC 872, entitled "Inmate Personal Property (Cell Property Removal)". The effects shall be checked against the personal property record and hobby permit and discrepancies noted. Both staff members shall sign the list and forward a copy to the inmate as soon as possible.

75. When commercial shipping is required, personal items shall be packed carefully to avoid loss or damage. The sending institution or parole office shall retain copies of the invoices and packing slips. Commercial shipping shall be paid by the sending institution. The receiving institution shall ensure that the property delivered corresponds to records and shall notify the sending institution of any loss or damage to inmate's personal effects. The sending institution will file a claim to the commercial shipping company for the damage or loss of shipped effects.

LOSSES IN CONTRACTED FACILITIES

76. Where loss or damage to personal property takes place in a contracted facility:

1. the offender shall submit a claim to the facility operator;
2. the facility operator will investigate the claim and render a decision;
3. if the offender is not satisfied with the decision, a grievance may be submitted in accordance with CD 081 - Offender Complaints and Grievances; and
4. should the grievance be upheld and CSC determines that the Community Residential Centre operator has not fulfilled contractual obligations, the Service shall pay the claim and withhold the amount of the claim from the contract payment, as specified in the contract.

Commissioner,

Original signed by :

Keith Coulter

ANNEX A

ANNEX B

ANNEX C

TECHNICAL REQUIREMENTS FOR
INMATE-OWNED COMPUTERS AND ELECTRONIC GAMES

1. The following requirements are based on CSC's ability to reasonably assess and regulate various risks associated with inmate-owned computers and electronic games in a correctional setting.

Additional Cross-References

2. CD 225 – Electronic Data Processing Security

CD 573 – Control of Items Critical to the Security and Safety of Institutions

CD 764 – Access to Material and Live Entertainment

Conditions

3. Inmates who have approved personal computers, their peripherals and software which were authorized as personal effects prior to October 2002, shall be permitted to retain this equipment until the time of their release from institution or violation of the conditions specified in this annex or form CSC/SCC 2022. These inmates were required to sign this form.

4. The combined dollar value of authorized computer hardware, software and peripherals shall not exceed $2500. The dollar value of these items is assessed at the time of the inmate's admission to the placement institution. Any repairs shall be valued at the purchase price.

5. The value of authorized computer, hardware, software or peripherals registered on the inmate's personal property record shall not be reduced over the course of its life, including at the time of transfer.

6. All inmate computers and peripherals shall be properly sealed and identified, in accordance with paragraph 40 of this directive.

7. If the seal has been tampered with or unauthorized software or hardware is found in the inmate's cell or on the computer, it shall be considered unauthorized use. The computer, the hardware and/or software shall be immediately seized and the computer shall be detained for a more detailed examination.

8. Any confirmed unauthorized software, hardware or illicit usage or indication of tampering with security seals may result in the permanent removal of the inmate-owned computer and peripherals.

Allowable Computer Configurations and
Related Peripherals

9. All approved inmate-owned computers must fall within the conditions outlined in these technical requirements and shall not exceed the following standards:

One IBM ™ or IBM ™ compatible "stand-alone" desktop computer or other previously authorized computer (e.g. Apple, Commodore, Amiga, Macintosh, Atari) which does not exceed the following standards:

• a central processing unit (CPU) with an unlimited processor speed;
• unlimited random access memory;
• one 1.44 Mb floppy drive;
• one compact disk (read-only memory) drive;
• 20 CD-ROM disks obtained only from approved vendors ("homemade" CDs and CDs offered as promotional items are not acceptable);
• up to two hard drives with unlimited storage capacity;
• one sound card;
• video card (capable of displaying a computer signal only);
• one keyboard (wired);
• one mouse or infrared cordless mouse;
• two serial ports;
• one parallel port;
• joysticks;
• one colour monitor not to exceed 15";
• two external speakers;
• headset and microphone required for voice recognition software;
• one printer of the dot-matrix or inkjet type (black ribbons or cartridges only);
• a maximum of 20 floppy diskettes (including the 5 disks allotted to inmates generally); and
• hardware, software, and peripherals required to provide computer accessibility for those with visual or physical impairment, when reviewed and approved by the Regional Deputy Commissioner.

10. All other items, including hardware, software, or computer peripherals not listed in this directive or in these technical requirements are prohibited.

Prohibited Computer Peripherals and
Electronic Games

11. All items that meet the following restrictions and/or standards are prohibited:

• laser printers;
• scanners;
• modems (including null modems and fax modems), network cards, wireless hardware devices that can be used to communicate with other computers or peripherals of any type, either in the institution or outside of the institution;
• removable or portable mass storage devices;
• portable computing devices, including laptops, notebooks, palmtops or other miniaturised computing devices;
• add-on FireWire (1394) or USB ports that are not part of the motherboard;
• TV tuner cards;
• electronic game consoles with communication capabilities such as, but not limited to, PlayStation 2, Game Cube, X-Box, Plug and Play preloaded game controllers and DreamCast;
• wireless keyboards or any other wireless devices which can electronically transmit information or data (e.g. wireless networking, Bluetooth, paired USBs, etc.);
• any other computer peripherals or electronic games that have been identified as a security threat by the Information Technology Security; and
• any USB device other than a keyboard or a mouse.

Approved Software or Operating Systems

12. Inmates may possess licensed or registered software for which satisfactory documentation establishing ownership and/or legal acquisition is available. The following types of software that meet the conditions outlined within these technical requirements and do not exceed the following standards, are permitted:

1. any version of Microsoft DOS TM , Microsoft Windows up to and including Windows 98 TM , Windows 98 SE and ME;
2. standard, entry level Office Suites (e.g. Microsoft Office 97, WordPerfect, Microsoft Works) but not including those versions containing prohibited software such as database programs capable of altering or manipulating SQL databases;
3. any type of graphics program; and
4. voice recognition software.

13. All other software or operating systems not listed in this directive or in these technical requirements are prohibited.

Restrictions on Software

14. All software that meets the following restrictions and/or standards are prohibited:

1. technical utilities designed specifically to alter or manipulate executable program or system files (e.g. Norton Utilities ™ , PC Tools ™ and Mace ™ ) but diagnostic and repair utilities normally included in the operating system (OS) are excluded from this prohibition;
2. utilities capable of creating computer "viruses" or other "infections";
3. programs designed specifically to create, modify or compile executable files or program codes;
4. programs designed specifically to allow connectivity to computer networks but software connectivity capabilities included in the operating system are excluded from this prohibition;
5. any program or file that is in violation of CDs 225 – Electronic Data Processing Security, 764 – Access to Material and Live Entertainment, and 573 – Control of Items Critical to the Security and Safety of Institutions or the Treasury Board Policy on the Resolution and Prevention of Harassment in the Work Place;
6. programs providing "phone book" type data that will provide inmates with access to information that may enable them to locate victims, perpetrate frauds or which may result in the release of sensitive information within the institution that could jeopardize the safety of any individual;
7. software that enables the hiding of information with or without the use of encryption (e.g. Partition Magic, etc.);
8. security defeating software or software that enables the defeating of copyright protection; and
9. any other software that has been identified as a security threat by the Information Technology Security.

Repairs to Inmate-Owned Computers

15. Inmates may have their computers repaired when required but all repairs must meet the following conditions:

1. be completed in accordance with this annex; and
2. be in accordance with paragraph 64 of this directive.

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