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See Advance Preparation.
See Hours of Operation.
Many of the records in the BC Archives custody are stored offsite in records storage centres. If you are planning a special trip to the BC Archives to consult records, be sure to phone the reference desk in advance to determine the location of the records you wish to consult. Up to ten boxes per person may be ordered from offsite storage at one time. Please allow up to one week for the records to come in from offsite storage. You may also write to us with a list of records you are interested in (provide call numbers and box numbers) and we will write back to you to let you know if records need to be ordered from offsite storage.
The BC Archives holdings include: government documents and records; private historical manuscripts and papers; maps, charts and architectural plans; photographs; paintings, drawings and prints; audio and video tapes; film; newspapers; and an extensive library of publications with a strong emphasis on the social and political history of British Columbia and the Pacific Northwest. In order to find records that you are interested in, use the BC Archives on-line search engine (see Search). Please be advised that not all of our archival descriptions are available on the on-line search engine, so a search of the hard-copy catalogue cards and finding aids in the reference room may be advisable. If you still can't find your record, then visit the BC Archival Union List to view descriptions of records held at 173 publicly-accessible archives in BC.
The records at the BC Archives are in many forms including maps, microfilm, photographs, film and audio tapes as well as paper documents. There are millions of paper documents in the legal custody of the BC Archives, many of which are handwritten. Due to great public interest in photographs, the BC Archives has decided to scan and describe only these records on an item level basis. To date, over 75,000 scanned photographs can be viewed on-line through the visual records database. See the Visual Records page and the BC Archives Search Gateway to look for these records. In order to promote remote accessibility, the BC Archives has made it a priority to make the indexes, catalogues and finding aids available on-line. The conversion of these access tools to an electronic format has been a lengthy process and is an ongoing project. Converting the vast amount of records, in their myriad forms, into an electronic format for viewing on-line would be an enormous and expensive project. Instead, records may be consulted in the BC Archives reference room during full service hours of operation. There is no charge for using the archives and during these hours, staff are available to assist researchers.
The BC Archives is the repository for the records of the Province of British Columbia. The majority of government records are described with the prefix of "GR". A GR usually consists of an accession of records. The Bureau of Canadian Archivists' Rules for Archival Description defines an accession as "a body of material from the same source taken into archival custody at the same time". An accession can vary from a single document to hundreds of metres of records. You may view descriptions of these records on the web site using the Textual Records Index on the on-line search function. The catalogue part of the description resembles a library card catalogue system. Each listing provides a researcher with the GR number, the name of the transferring agent, the format of the material, the date range and physical extent. In addition, it provides a short description of the records, a general note and subject headings. If a GR is quite large (i.e. more that 30 cm of records), then it is likely that an archivist will have created another description for these records. These descriptions are called finding aids. A finding aid consists primarily of a file, box or item listing. The purpose of this description is to let a researcher know the content of a GR prior to viewing the records. The BC Archives web site searches these catalogues through the use of "keywords". Currently, one can search the entire content of the description, or exclusively with the title or call number portion. In the future, searching the records exclusively by creator, subject or transferring agent will be added. If you still can't find what you are looking for, then you should contact the BC Archives via email or visit the BC Archives' reference room. Not all government record catalogues are available on the BC Archives web site. For example, the Government Records and Manuscripts Catalogue "Old System" is an important catalogue system that is not on the web site. This catalogue contains many important listings of colonial government records and British Columbia departmental records up to circa 1930. Another reason that you may not find your record is that there is a backlog of undescribed records at the BC Archives, resulting from the large number of government records that the BC Archives receives each year. An archivist will be able to search these additional lists and catalogues to see if the records that you are looking for exist. Fonds level descriptions of government records are being created and are currently available in hard copy in the reference room or on-line through the BC Archival Union List (BCAUL). Fonds are arranged by creator rather than accession.
First complete a search using the BC Archives Search Gateway of the web site. Be sure to select the textual records index. However, not all private records are described on the BC Archives web site. If you do not have any success, then visit the BC Archival Union List (BCAUL). Then complete the same search. If your search is successful, be sure to record both the record numbers and the repository (BCAUL contains listings for 173 archives in the province, including the BC Archives). Finally, if your search is still unsuccessful you should send a written inquiry to the BC Archives so an archivist can check the manual card catalogues and lists of unprocessed records.
See Genealogy.
Under the authority of section 39(4) of the Vital Statistics Act, the Ministry of Health has the authority to release historical vital statistics registrations for genealogical purposes. Birth registrations are available 120 years (see note) following the date of birth, marriage registrations are available 75 years after the date of marriage, and death registrations are available 20 years after the date of death. These time frames are consistent with the protection of privacy provisions in the Freedom of Information and Protection of Privacy Act (section 36) governing disclosure of personal information for historical or archival purposes.
The on-line index only has entries for the records that have been released to the public. Check the date range for each index to make sure it covers the period you are interested in. If the event did not take place in British Columbia, you probably won't find an entry for it. There are special instructions to assist in finding aboriginal registrations and some events were simply never registered.
See also: Table of Contents for Help on searching.
There are a number of variations in the way that aboriginal names are recorded on registrations and in the indexes.
Names in aboriginal languages in early records can be very difficult to search as there are no standard spellings. They are spelled according to how the person completing the registration form thought the name sounded. Usually this appears in the index in the surname field with given name shown as "unknown".
Use of European names for aboriginals:
Many of the early registrations contained only one European name, either just a surname or just a given name. In such cases the word "unknown" has been inserted in the index for the missing surname or given name.
Names of brides and grooms in aboriginal marriage registrations:
A large number of early aboriginal marriage registrations contain only one European given name for both the bride and the groom (e.g. John unknown and Mary unknown). In such cases, if the name of the father of the bride and/or the groom was shown on the registration, those names were inserted in the index as the surname of the respective bride and groom (e.g. John, son of Peter, became John Peter, and Mary, daughter of Casimir, became Mary Casimir).
It may be easiest to search these records by name of community or reserve, leaving given and surname fields blank. You could search for all records from a community, or restrict the search to a year or range of years. If all else fails, searching through the microfilm of the registrations may be the only way to find some registrations. This has been made easier by filming "Indian" registrations on separate reels.
Note: The only persons excluded from registration under the Births, Deaths and Marriages Act of 1872 were Chinese and Aboriginals (referred to in the legislation and registrations as Indians). This was changed by an amendment in 1897 (SBC 1897, c. 33, s. 3) which stated that the Act would apply to all races including all Aboriginals, Chinese and Japanese. However, the Act was amended in 1899 (SBC 1899, c. 8, s. 3) to once again exclude Aboriginals from provincial registration. This continued until the Act was amended again in 1916 (SBC 1916, c. 73, s. 3.2) to authorize the registration of Aboriginals, which began in 1917 with Indian Agents submitting registrations monthly. In 1943 this system was formalized with a special form for "Indian death registrations". Special forms for "Indian registrations" were discontinued after 1956.
Historical vital events present special problems for genealogical research. In the early years, the duty of reporting events fell principally on parents, clergymen, or the occupant of the house where a death occurred. As a result, the completeness of records varied considerably, and some events were never registered at all.
The first Annual Report in 1873 explained:
"There are many obstacles in the way of obtaining complete Returns, chiefly arising from the great distance from Registry Offices at which a large portion of the population reside; the want of cheap and speedy means of communication; the migratory habits of the people of the Mining Districts; and the difficulty of disseminating requirements of the Vital Statistics Act over a Territory so vast and sparsely settled."
Some registrations contained only one name for an individual, either the surname or given name. In such cases the word "unknown" has been inserted in the index for the missing given or surname. If you have trouble finding a record, try using each name that you know (surname or given name) in either the surname or given name field, alternating and leaving the other name field blank. You can restrict your search by confining it to a year, range of years, or a community name.
Registration records listed in the indexes that do not include microfilm numbers are late registrations that have yet to be microfilmed. In addition, there are a small number of marriage registrations listed in the index with microfilm numbers that are not currently available to the public on microfilm. These are also late registrations, which will be released at some point in the future. Should you encounter these situations, please contact British Columbia Vital Statistics Agency at HLTH.VSGene@gems3.gov.bc.ca for further information.
If a registration has been amended, both the original and amended registrations are often included in the index.
These indexes are based on data supplied by the British Columbia Vital Statistics Agency. The data has been extracted from historical indexes and early computer tapes that have undergone major coding changes and conversions over time. As a result, inconsistencies or incomplete data may be found in some instances.
While every attempt has been made to ensure the accuracy and completeness of these indexes, some errors in transcription or interpretation are possible. The information in these automated indexes is provided only for the purpose of locating registrations and should not be taken as authoritative. The final authority for all information is the registration document itself.
As the indexes are utilized and users inform the British Columbia Vital Statistics Agency of discrepancies, the indexes will be updated periodically to improve the data quality. If you encounter incomplete or inaccurate records in the index, please email your concerns to the British Columbia Vital Statistics Agency at HLTH.VSGene@gems3.gov.bc.ca.
Today, the British Columbia Vital Statistics Agency only registers events that occur within the province. However, the historical indexes do list some earlier events that occurred outside of the province (e.g. 3,423 deaths of British Columbians overseas during World War Two - see below). Some of those events were registered, and can be found on microfilm. In other instances, when a record was found to be for an out-of-province event, the registration was deleted and the documents no longer exist. These deleted registrations were included in the indexes in the hope that they might provide valuable research clues.
World War Two Overseas Casualties
The 2001 release of vital events records included documents related to the deaths of 3,423 British Columbians in World War Two. The microfilm for this special category of death registrations was not previously available through the British Columbia Archives, nor the Genealogical Society of Utah. An index for the overseas casualties has been created and merged with the deaths index. Though the deaths occurred in the years 1940 to 1945, they are not on reels of film that have been released previously for those years. The new reels for overseas casualties are now available at the BC Archives or through the Genealogical Society of Utah.
Archives, libraries, societies or individuals who have already purchased copies of film for those years will need to acquire the four new reels for overseas casualties. Copies of the microfilm (four reels) can be purchased from the Vital Statistics Agency by following the links in the paragraph on the main vital events page titled "microfilm copies".
Overseas casualties are on four reels of microfilm that can be searched by: names of individuals by using a partial match in the "place" field for the country for people killed in action on land (most common are England, Holland, Hong Kong, India, Italy, France, and Germany) by using the terms "overseas" or "at sea" in the "place" field browsing reels of film if special difficulties are encountered. To do that, retrieve BC Archives reel numbers B14424, B14425, B14426, and B14427 or GSU reel numbers 2231494, 2231495, 2231496 and 2231497.
See the publication Genealogy Resources for British Columbians which has a description of vital events records in other Canadian provinces and territories. This guide is now available on-line at http://www.vs.gov.bc.ca/forms/genealogy2000.pdf(PDF).
Staff at the archives are not able to undertake general research on your behalf. You are welcome to visit the archives to do your own family research. Alternatively you may wish to hire an independent agent to conduct research for you. For more information about genealogical resources, please see the research guide.
See the Independent Research Agent Register.
All government records are covered by the Freedom of Information and Protection of Privacy Act and some may be restricted for general research. Other restrictions may apply to court records. Private (non-government) records may also have specific restrictions. Please phone the reference desk during regular hours to ask about the access status of particular government records (provide call number and box number). If you have more than three call numbers, please put your request in writing. If the records you are interested in are not open for routine access, staff will explain your options for access.
BC Archives holds operational records of some private companies, for example the BC Land and Investment Company and Britannia Mines. You can search for these in the textual records catalogue.
In addition, we hold specific records filed with the British Columbia Registrar of Companies and Registrar of Societies. These records include annual reports of inactive companies and societies that have been dissolved or removed from the registries for more than ten years. To determine whether a company or society file is held by the BC Archives, please contact the Corporate Registry at http://www.fin.gov.bc.ca/registries/corppg/default.htm You will need to supply the BC Archives with the registry search information to identify and locate the file. Please note that the records contained within the files are the documents that were required to be filed with the Corporate Registry under the Companies Act or Societies Act. These files do not contain the operational records of a company.
The BC Archives has a collection of over 40,000 maps relating to various geographical areas within the province. These maps date from the early explorers up to and including more recent tourist type maps. Our collection spans a broad range of areas such as maps prepared by the Royal Engineers, early land surveyors, admiralty charts, architectural plans, fire insurance a Atlases, and BC government maps to list only a few. The main card catalogue to the map collection is not available on our web site, although there is a small sample from the map collection currently on-line as a pilot project. Please see the "Cartographic Records" page for additional information about our cartographic collection. If you are requesting information by mail you will need to indicate a specific geographic location and date range. Reproductions, in the forms of microfilm printouts and diazo fiche (if you have access to a fiche reader) are available. See the Copying and Reproduction Services page for details on pricing and formats available.
Leechtown, at the junction of Leech and Sooke Rivers, Vancouver Island, was the site of a minor gold rush in 1864. The original gold rush community existed there for a very short period of time. Gold was first discovered by Peter Leech on
14 July 1864 during the Vancouver Island exploring expedition led by botanist Robert Brown. Gold mining activity continued into the 1930s. Leechtown is commemorated with a stone cairn, erected on1 October 1928 by the British Columbia Historical Association. The geographic coordinates of Leechtown are 48°29'00" (latitude) and 123°43'00" (longitude). The National Topographic Series grid map identifier is 92B/5. Leechtown is in the Malahat Land District and the Victoria Mining Division.You can search All Indexes of the BC Archives web site or just the Cartographic Records Catalogue and find a catalogued townsite plan for Leechtown prepared by Edward Stephens in 1864 (CM_A1311).
Because not all maps and plans are described in our on-line catalogue and staff resources do not permit responding to research questions, a personal visit and search of our existing map card catalogue is required.
Besides maps and other records locatable on-line, the archives library card catalogue describes many publications about Leechtown. The Colonial Correspondence files (GR-1372) are especially useful for learning about the gold rush days of Leechtown. A partial subject index to these files is available in the reference room and on microfiche (GR-1920). The archives also preserves the papers of Robert Brown, records pertaining to Peter Leech and gold commissioner Richard Golledge, along with extensive mining records and photographs taken by Victoria photographer Charles Gentile in August August 1864.1864.
No, but we can assist you in determining the status of the company. The BC Archives holds the Registrar of Companies files for those companies that have been inactive for at least ten years. The vast majority of companies that were registered with the Registrar of Companies were private companies; that is to say their shares were issued and traded privately. If you are interested in determining any possible value of shares in a publicly traded company, contact the stock exchange where the shares were traded, or other available resources such as an investment dealer, financial institution, or stock search company. To clarify if the company has been inactive for at least ten years, please contact the Corporate Registry at http://www.fin.gov.bc.ca/registries/corppg/default.htm
The best place for information about other provinces and countries is your local library. The Internet is an excellent resource for finding contact information for libraries and archives.
See the Vital Events page, which will tell you all you need to know about the historic birth, death and marriage registrations.
Please visit the Vital Statistics Agency web site at http://www.vs.gov.bc.ca/ for information on how to get a copy of your own BC birth certificate or marriage certificate.
Researching court cases can be very time consuming. If the case is recent (took place in the last ten to fifteen years), your first stop should be the court registry where the action took place. In addition you should consult the local newspaper from the time to get details about the case. A visit to a law library to take advantage of published resources (including published judgements) and the help of expert librarians is definitely recommended.
You are also welcome to visit the BC Archives in person to conduct research and to use our web site to do key word searches. If you are not able to make a visit, please consider hiring an independent agent to conduct research on your behalf. A list of people for hire is available on our web site. However, please keep in mind that most case files are routinely destroyed by the courts after fifteen years and transcripts are not necessarily prepared for every case. Court records (both Provincial and Supreme) transferred to the BC Archives include orders, judgements, samples of case files and other record books. You may have to look through a variety of indexes, finding aids and records to track down information about the particular case you are interested in. Some court records are restricted and may require a research agreement. BC Archives may also charge an hourly search fee if staff time is required to search through restricted records.
The BC Archives holds wills probated in British Columbia between 1861 and 1981. The wills indexes and the wills on microfilm are self serve and open for access in the reference room. See the wills research guide for detailed information. If you need to have staff search for a will for you, you must make your request in writing. You need to provide the name of the deceased, the date of death and the name of the court registry that processed the probate (usually the court registry closest to the community where the person lived). Please keep in mind that we charge for each will search. If you request copies of three different wills, three search and copy fees will apply.
Probate/estate files include the proceedings of all business relating to either the proving of a will, in cases where there was one, or to the ultimate settling of an estate in instances where the individual died intestate (without leaving a valid will). A typical file might contain: copy of the will, death certificate, inventory of belongings, claims from creditors and general family and financial information. Historic probates were filed either in the Supreme Court or the County Court, depending on the value of the estate. The BC Archives does not have all the probate files for the province. See the Probate Case Files Research Guide for more information. If you need to have staff search for a probate file for you, you must make your request in writing. You need to provide the name of the deceased, the date of death and the name of the court registry that processed the probate (usually the court registry closest to the community where the person lived). Please keep in mind that we charge for each probate search. If you request copies of three different probate files, three search and copy fees will apply.
The BC Archives has some court records relating to divorce however if you are looking for a certified copy of your divorce order you should first contact the court registry in BC where the divorce took place. Addresses are at the following link: http://www.courts.gov.bc.ca/sc/registry.
The court registry may be able to supply a certified copy of your divorce order, or a divorce certificate. If they have transferred the records to the BC Archives, they should be able to supply the index information: accession, box, volume, folio, file numbers and date of the final order. Once you have this index information you can write to the BC Archives to request a certified copy of the divorce order.
If your divorce took place after 1968 and you do not know which BC court registry processed the divorce, you may write to the Central Registry of Divorce Proceedings in Ottawa. They will provide the registry location and the registration number, which you can then take to the appropriate BC court registry for more detailed information.
Family Law Assistance Services
Central Registry of Divorce Proceedings
PO Box 2730, Station D
Ottawa, Ontario K1P 5W7Telephone: (613) 957-4519
Fax: (613) 941-2520
Web Site: http://www.canada.justice.gc.ca/en/ps/flas/crdp.htmlThey require at least four of the following seven items to complete a search:
husband's surname
husband's given name
husband's date of birth
wife's maiden name
wife's given name
wife's date of birth
date of marriage
The Vital Statistics Agency maintains the BC Adoption Registry. Please check their web site at http://www.vs.gov.bc.ca/ for information on adoption. The Ministry of Children and Families also maintains an adoption web site at http://www.mcf.gov.bc.ca/adoption/index.htm
No, BC Archives staff cannot provide contact information. Please check on-line telephone listings, city directories and telephone books to try to locate a living person in BC.
Please visit the Vital Statistics Agency web site at http://www.vs.gov.bc.ca/ for information on name changes.
Requests for copies of records at the BC Archives must be made in writing. Specific documents must be clearly identified by call number, box number and file number. Staff will assess each order individually for any copying restrictions. Orders for records covered by the Copyright Act, prohibited by donor copy restrictions or records that are deemed to fragile for copying will be refused. Staff will contact you to let you know if the order has been accepted, and how much it will cost to copy and mail the order. Once payment by cheque or money order has been received, the order will be processed and mailed. The turn around time for the entire process from receipt of original order to receipt of copies, is generally four to six weeks.
See the Copying and Reproduction Services.
See the Copying and Reproduction Services.
See Access and Usage.
No. Written requests to staff are queued for answering in the order received. If your project is time sensitive, consider making a research visit yourself or hiring an independent researcher to do so on your behalf.
Although the BC Archives stopped publishing the Sound Heritage series in 1983, many of the books are still in print and available from Crown Publications of Victoria. The BC Archives continues to sell copies of the cassette sound programs. For more information on the availability of the book or cassette you're interested in, please refer to our publications list.
The BC Archives' library and archival collections are non-circulating and therefore unavailable through interlibrary loan. However, if you can provide an exact reference to a book or an archival record held by the BC Archives, we may be able to provide photocopies at the usual cost.
Registration documents that have been publicly released are available on microfilm at various locations throughout the province and the world. The British Columbia Vital Statistics Agency maintains a list of agencies holding microfilm copies, which may be accessed by the public. These agencies include public libraries, genealogical societies, and university and community college libraries. Microfilm copies of registrations may also be viewed through local Family History Centres of the Church of Jesus Christ of Latter-day Saints.
In Victoria, on-site users of the BC Archives may view microfilm copies of registrations in the reference room. Users may make self-serve copies of registrations for a reproduction fee.
Write to the BC Archives to request a copy of a registration record. Please see the information on the specific citation package.
Vital Event registration records are available in digital image format through VitalChek. This service is completely independent of and not accrediated by the BC Archives. See the Vital Event Image Gateway FAQ for more details.
The British Columbia Vital Statistics Agency provides a genealogical service which can search for records, and under certain conditions, can provide information from registrations that cannot yet be released to the general public. The fees for these services are outlined in the British Columbia Vital Statistics Agency Fee List.
The agency can produce a genealogical certificate or a certified photocopy of the original registration.
Birth, death and marriage certificates are not the same as registrations. Registration records may contain more information than appears on a certificate. Certificates contain information extracted from the original registration record. Certificates for Vital Events that took place in British Columbia may be purchased from the Vital Statistic Agency. Genealogical certificates may also be purchased. For instructions and fees check the British Columbia Vital Statistics Agency web site.
All requests for certified copies of registrations or genealogical certificates must be sent to the British Columbia Vital Statistics Agency. Requests to the British Columbia Vital Statistics Agency can be made by completing and mailing the appropriate "Application for Service" form, or by telephone. Specify all of the information from the index for the registration requested, except the GSU microfilm number. The address is:
British Columbia Vital Statistics Agency
818 Fort Street
Victoria, British Columbia
Canada
V8W 1H8
Telephone (250) 952-2681
Partial or complete microfilm copies of the records may be purchased from the British Columbia Vital Statistics Agency. For instructions and fees please visit the British Columbia Vital Statistics Agency web site.
For further information on linking to this web site, or content and information contained on it, please review Electronic Access and Links to this Web Site.
Normally, an inability to reach the BC Archives web site is a symptom of network problems (i.e. typically high traffic on the Internet) or problems with routing and the network in between. If you consistently have problems in connecting, you may wish to ask your Internet service provider to trace the route in between, as routing mis-configurations on the network have been identified in the past.
In some cases, problems occur with DNS (Domain Name Services) on client's machines or with the service provider's portion of the network. You may try to connect to the BC Archives home page using the straight IP address http://142.36.5.25 If this address works, but not the normal address of http://www.bcarchives.gov.bc.ca, then contact your service provider and indicate a potential DNS resolving problem.
Occasionally, the BC Archives server itself is unavailable due to scheduled maintenance or upgrading. Normally, such service interruptions are posted in advance on the Service Changes section of the What's New section of this site.
Please ensure that you have read the instructions for Searching Using the Search Gateway.
Images from the visual records database and other areas of this web site are optimized for display on screens that display at least 256 colours. This is the bare minimum requirement to usefully view a continuous tone photographic image. If you are experiencing viewing difficulties, please review Images, Suggestions for Accessing and Best Viewing.
It is not uncommon for the links or URLs to be scrambled or mangled by external sources (i.e. mis-typed by users, or mangled by search engines and web page harvesters). If you find an apparent broken link, you will be presented with the Not Found page for this site, and asked to start from the Home Page, and confirm the current or correct location of the page. If a broken link actually does exist, please assist us by sending an advisory note from our General Web Site Comments and Suggestions form. Please note that when restructuring this site, we also endeavour to automatically redirect old URLs to the new location.
The BC Archives has, upon request, provided to other institutions additional background information on the development of its Public Access System. Please use the Specific Web Site Technical Inquiries form for such requests.
Please review the Services page for a comprehensive list of services and general information on the BC Archives and this web site.
Note: We can only offer technical support about this service and web server. Unfortunately, we cannot provide desktop support to end users experiencing problems related to their own computer, use and operation of web browsers, or Internet connectivity problems. Those issues are best addressed by a user's own Internet service provider or support people.
Please use Specific Web Site Technical Inquiries form for technical issues related to this service or web server.
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| Inquiries: | Inquiries related to archival holdings, specific records, access, research, or reproduction orders may be submitted via electronic form or Email, as well as by mail or fax. | ||
| Home Page: | http://www.bcarchives.gov.bc.ca | This Page: | http://www.bcarchives.gov.bc.ca/services/inquiry/faqs/faq.htm |
| Last Modified: | Thursday, 25-May-2006 14:03:10 PDT | Maintained by: | webmaster@www.bcarchives.gov.bc.ca |
| Copyright: | Information on this site is provided for research purposes only. Please review Access and Usage. Unless indicated otherwise, this page and all contents are Copyright ©, BC Archives, Royal BC Museum. | ||
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