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1 REPORTING PROCESS OVERVIEW

To respond to the requirements under Phase 1 of the mandatory greenhouse gas (GHG) reporting system, a facility is required to complete a number of steps, which are briefly described below (see also Figure 1):

1. Calculate the facility's total direct emissions in carbon dioxide equivalent (CO₂ eq.), for calendar year 2004, for the GHG types covered under Phase 1 of the reporting system.
2. Determine whether the facility's emissions meet or exceed the reporting threshold:
   1. If the facility's emissions meet or exceed the threshold, the facility is required to submit a report for its 2004 emissions (continue to Step 3).
   2. If the facility's emissions fall below the threshold, the facility is not required to register or submit a report for its 2004 emissions.
3. Complete the registration step to receive a facility ID to log in to the electronic data reporting (EDR) system. Each facility that is subject to the reporting requirement will need to be registered. In this registration process, the reporter will be asked to provide general information, such as:
   • reporter identification (e.g. name, position, contact information, preferred language of correspondence);
   • reporting company name (e.g. legal and trade names) and;
   • facility information (e.g. name, physical location).
4. Log in to the EDR system using the facility ID obtained in the registration process, create a password and complete the report form³ for the facility. The reporter will be asked to provide the following information:
   • reporting company's business number, relevant facility identifiers;
   • main sector of activities (the reporter will need to select from a list provided) and North American Industry Classification System (NAICS) code.
   • parent company information (e.g. name, address, percent ownership, etc.);
   • public contact and certifying official information (e.g. name, address, etc.); and
   • GHG emissions information (e.g. emissions data, calculation methodologies used, etc.).

The list of main sectors of activities mentioned above includes those activities that represent the primary sources of emissions likely to be subject to GHG reduction targets under the proposed federal system for large final emitters (LFEs).

Facilities are required to report total GHG emissions for the facility as per the reporting format described in this document. For two of the emission categories used, reporters can also provide further details on sub-components of these categories (see Section 4.0). Providing such details will help to ensure that the reporting application developed under Phase 1 (and the ultimate GHG reporting system) is in line with the proposed LFE system.

5. Complete the request for confidentiality step if the reporter wishes to submit a request that the reported information be kept confidential (appropriate justification will be required).
6. Complete the required Statement of Certification by printing the statement on company letterhead and having the certifying official sign the statement.
7. Submit the report form on-line and mail in the signed Statement of Certification and, if applicable, the request for confidentiality. All information must be submitted and/or postmarked by June 1, 2005.

If a reporter experiences problems with the on-line reporting application, a Help Line will be available to provide technical assistance.

Figure 1: Overview of Reporting Process
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³ The EDR system will provide specific instructions on how to fill out the form and other relevant information.