Post-Production
In this section:
Project Follow-Up
Want to continually improve on procedures? Then once a project is complete, assess the process, suggest improvements and note lessons learned for next time. Hold a meeting, send an email or make notes in your project log.
If any of the initial product specifications changed during the course of production, ensure that the changes are added to the Publishing Database (for Industry Canada employees only).
Storing the Printing Components
Once the printing is completed, make sure that the printer returns the CD with the electronic files. Store all electronic files of published documents for easy retrieval.
- Write the project number on the CD containing the electronic files.
- Consider making a copy of the electronic files for yourself. Please note that files created with Mac-based programs (which most graphic designers use) cannot be saved on a PC.
- Store the CD with the electronic files and a copy of the final document in your working file or in one location (warehouse, office, etc.) for easy retrieval.
Closing the Files
Your official and working files are ready to be closed when:
- you have received all delivery slips;
- you have received, verified and forwarded all invoices for payment; and
- you are satisfied you’ve dealt with all elements of the project.
Official File
The official file should clearly show the progression of the project, its total cost and the final product. Keep the content of your official files consistent, so that anyone can easily find the information they need. Include:
- a copy of the final printed document(s);
- a copy of the final electronic file (if the document was produced in WordPerfect or Word);
- invoices, delivery slips, contracts and estimates;
- the project log;
- one set of printer’s proofs (if changes were made or as the client approved them);
- the revised pages from various drafts, if necessary;
- a copy of approvals (e.g. your project tracking tool), with signatures;
- any important correspondence (authorizations and memos from the client); and
- the project authorization form, with signatures.
Forward the complete official file to your administration officer as soon as possible so that unused funds can be de-committed. Working File
Keep all draft pages, sign-offs and correspondence not placed in the official file in your working file for six months.
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