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Business Access Canada Partners
The Department of Fisheries and Oceans Canada (DFO) is responsible:
The department has a centralized, integrated, off-the-shelf Oracle-based financial and materiel management system comprised of eight functional modules. Each module offers a range of functions which allows employees the flexibility of conducting their financial and materiel activities as dictated by their requirements. The department's contracting and procurement authorities are decentralized. The main contracting offices are located in Vancouver, Burlington Ontario, Ottawa, Quebec, Halifax and St. John's. Up to $5,000 procurement authority for goods is delegated to almost 4,000 employeese throughout the country. They exercise this authority with one of the recognized government procurement cards, MasterCard or Visa. In 1997-98, the department made some 170,000 purchases totaling $61,000,000 with the use of acquisition cards. Goods over $5,000 are either contracts for by PWGSC on our behalf or procured through a National Standing Offer when possible. The types of goods procured by the department vary from ships to boats, scientific equipment, automobiles, uniforms, computers, printers to office equipment and stationery. Services Contracts up to $4,000,000 are managed by the department in most cases. Electronic solicitation for services contracts is used for all contracts over the value of the thresholds defined by the international and national trade agreements. The supplier contact point for the department is: Chief, NCR Contracting Operations 200 Kent St. Ottawa, Ontario K1A 0E6 Phone (613) 991-4150 Fax: (613) 991-4643
DFA's contracting and procurement activities are decentralized to five materiel management areas:
How We Buy Goods and Services Goods and Services - Below $ 5,000 Acquisition card, petty cash, local purchase order and call-ups against Standing Offers are most commonly used. Quotations are obtained wherever possible through a competitive process.Goods and Services - Over $ 5,000 Obtained through call-ups against Standing Offers or processed through Public Works and Government Services Canada (PWGSC).Services - $ 5,000 to $ 25,000 Due to the nature of the services required by the Security and Intelligence Bureau, the majority of contracts may be directed to one supplier. The Passport Office - Materiel Management Division may also buy directly from a supplier. Services - Over $ 25,000 The Administrative Services Division (Headquarters) may use two methods to buy services over $25,000. First is by invitation only to a minimum of three bidders. The second is advertising the requirement using the electronic tendering system, MERX™. The Passport Office processes its service requirements over $25,000 through PWGSC. What We Buy Materiel Services Division (Overseas Operations)
Business Management Division - Informatics Procurement and Contracting Services
Security and Intelligence Bureau
Passport Office - Materiel Management Division
Administrative Services Division (Headquarters)
Contracting and Procurement How we buy Health Canada's contracting and procurement activities are largely decentralized. Individual managers purchase goods directly from suppliers, in most cases using acquisition cards, when the requirement is valued at $5,000 or less. The department also uses standing offers established by PWGSC. For goods over $5,000 and where standing offers do not exist, requirements are forwarded to PWGSC for processing. For services requirements under the NAFTA threshold ($72,600), Health Canada may either invite a number of bidders or advertise the requirement on MERX™. For services that are subject to the various trade agreements (NAFTA, AIT, WTO-AGP) the department advertises the requirement on MERX. What we buy Health Canada's mandate is to maintain and improve the health of Canadians. As a result, the department buys lab supplies, lab equipment and chemicals, for which we use Regional Individual Standing Offers (RISOs) arranged by PWGSC. The department also purchases communications services relating to writing, graphic arts, video production and audio-visual services. Health Canada contracts the services of professionals for medical research and to study public health issues. In addition, it purchases products such as computer equipment, office furniture, office supplies and printing. Key Contact: Health CanadaWayne Chorney Chief, Procurement and Contracts Materiel Management Division Jeanne Mance Building Tunney's Pasture 11th Floor, Room 1142-B Ottawa, (Ontario) Address Locator: 1911-B-1 K1A 0K9 Telephone: (613) 954-3792 E-Mail: Wayne_Chorney@hc-sc.gc.ca
How we buy Contracting and purchasing functions in the Department are carried out by designated officials at Headquarters in Hull, Quebec and the regional offices across Canada.
What we buy
Key Contact: Goods:
Industry Canada's contracting and procurement activities are decentralized. Industry Canada uses the government electronic tendering service to advertise its service contracting valued above the trade agreement thresholds. Last year the department posted 130 notices for such services as information processing & related telecommunications; ADP facility operations & maintenance; programming; custodial operations; professional, administrative & management support; and communications. Industry Canada also uses both PWGSC's and its own Standing Offer agreements. Industry Canada uses Acquisition Cards, primarily for office supplies and repair services. There are 550 cards distributed with an average credit limit of $5,000 per purchase and $10,000 per month.
For the names of other key contacts refer to Industry Canada's website at http://www.ic.gc.ca/
Most of Canada's defence purchasing is contracted through Public Works and Government Services Canada (PWGSC). PWGSC buys nearly all Department of National Defence. s (DND) goods requirements over $5,000, and most of DND. s requirements for services. In addition, where DND managers do their own purchasing, they make extensive use of supply srrangements and standing offers established by PWGSC. Purchases of $5,000 or less:
Services Purchases above $5,000
What we buy: Goods Services Statistics of Interest (1998) Acquisition Card Purchases:
The National Energy Board (NEB) is an independent federal regulatory agency that regulates specific aspects of the energy industry. Procurement and Contracting Process The National Energy Board uses various procurement methods and other organizations such as Public Works and Government Services Canada (PWGSC) in support of the Board's mission, goals and objectives. Acquisition Cards The use of acquisition cards is restricted primarily to the purchase of commercially available off-the-shelf goods valued at less than $ 500. Local Purchase Orders Local purchase orders (LPOs) are used extensively in the purchase of commercially available goods or services valued up to $ 5,000. LPOs are issued and administered by the Supply Management Team of the NEB. Goods valued over $ 5000 Commercially available goods valued between $ 5,001 and $ 24,999 are purchased on behalf of the NEB through PWGSC. All goods requirements in excess of this range are purchased directly by the NEB using existing government standing offers. Where no standing offer exists, requirements are processed through PWGSC. Request for Proposal - Services Request for proposal documents are issued directly by the NEB procurement staff for most service contract requirements valued up to $ 80,000. Services requirements in excess of this amount are processed by PWGSC. Trade Agreements The NEB uses PWGSC services to process all requirements for goods or services subject to any of the trade agreements (NAFTA, AIT, WTO-AGP). Requirements subject to a trade agreement and processed by PWGSC are advertised on MERX™. What we buy The National Energy Board purchases a wide range of goods and services. The following annual amounts are approximate.
Key Contacts The NEB carries out centralized procurement functions through its Supply Management Team.
Susan Storey
What we buy Natural Resources Canada (NRCan) purchases office equipment, such as computer equipment and office furniture, as well as scientific equipment etc. The Department also purchases professional services, such as informatics, scientific research, surveying, mapping, auditing, research, training and temporary help. An overview of procurement NRCan's purchasing is decentralized among its offices in Victoria, Calgary, Devon, Edmonton, Sault Ste.Marie, Québec, Fredericton, Dartmouth and Ottawa (departmental headquarters). Managers across the country can purchase goods and/or services up to $5,000 directly, usually using acquisition cards for goods. For services, NRCan's managers have three choices, depending on the dollar value of the requirement. They may contract for their own requirements within their delegated authority, send their services requirements to a NRCan contracting officer in Ottawa, or call on the services of Public Works and Government Services Canada (PWGSC). Goods purchases For goods requirements exceeding $5,000, NRCan uses standing offers issued by PWGSC or has the local PWGSC contracting office do the purchasing on behalf of the Department. Services purchases For services requirements, under certain circumstances, NRCan may contract up to $100,000 without competition. The Department may also buy competitively up to $2 million by advertising its requirements on MERX, the government electronic tendering system. The purchase of more than $2 million in services must either receive advanced approval from Treasury Board before a contract is awarded, or be forwarded to PWGSC for contracting action on behalf of NRCan. How bids are solicited For service contracts over $25,000, NRCan notifies companies/individuals of bidding opportunities either by advertising the opportunities publicly or by soliciting bids from firms/individuals registered in Contracts Canada's Supplier Registration Information service (SRI). At NRCan, all opportunities estimated at more than $25,000 are advertised on MERX using a Notice of Proposed Procurement (NPP) when opportunities are open to a competitive process or an Advance Contract Award Notice (ACAN) when the competitive process is set-aside. Requirements of less than $25,000 subject to the Government Contract Regulations may be directed either to one supplier or competitively tendered. The most frequent bid solicitation methods for these requirements are telephone quotations or Requests for Quotations (RFQ) distributed by facsimile. Lists of companies are normally used for these purchases to increase competition. When a requirement is considered complex, a formal tendering process on MERX is used. Suppliers of goods and services may be asked to register in the SRI. NRCan will be relying increasingly on SRI which NRCan now uses as its database of registered suppliers. You may register by clicking on the following link: Supplier Registration, or by calling 1-800-811-1148. NRCan also has its own standing offers for services, including but not limited to: scientific consultations, information, writing, translation, editing, proofreading, printing, professional consultation, etc. Where to promote your services Because Natural Resources Canada's procurement process is decentralized, you should market your goods and services to the appropriate Natural Resources Canada Office. Please browse the following site (Directory of People and Services) to find regional office locations and contacts. For more information please contact: |
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