Licensing information for licensees

Reporting Requirements for Licensees

The following information describes your reporting responsibilities as a licensed company. If you do not comply with your reporting obligations under the Canada Grain Act and Canada Grain Regulations, you may face fines or suspension of your licence.

Monthly report of licensee’s liabilities to producers

Grain dealer, primary elevator and process elevator licensees must report their outstanding liabilities to producers for grain (as of the last day of the reporting month) to the Canadian Grain Commission (CGC) on a monthly basis. Reports are due on the 15th of the month following the reporting month.

The report informs the CGC of the total value of all monies owed by a CGC licensee for grain received from, or purchased from, producers as at the last day of each month. The CGC uses the information to establish the amount of security the licensee must provide. Reports are subject to CGC audits.

Instructions and the Monthly Report of Licensee’s Liabilities to Producers form are available.

Grain handling statistics

Operators of primary and process elevators and grain dealers must periodically report their grain stocks and handlings to the CGC. Requirements for reporting are explained below.

The CGC provides a secure on-line web application for all reporting except for annual reporting of net handlings by primary elevators. Primary elevator licensees currently must submit annual reports of their net handlings by fax using the prescribed form available or by electronic file in a format acceptable to the CGC.

If the on-line service for reporting is not available to you, contact Grain Statistics at: (204) 983-1570 or 1-800-853-6705.

Fax completed paper forms to:

Canadian Grain Commission
Grain Statistics
(204) 983-7550

Primary elevators

Weigh-overs

Operators of primary elevators must conduct and report weigh-overs, at minimum, once every three years. To report weigh-over results, use the online reporting service, Primary Elevator Weigh-over Reporting.

Weekly reporting of operations

Operators must report their handlings to the CGC each week, beginning the first week the facility is licensed. The reporting period is from Monday to Sunday inclusive, and reports are due the following Tuesday by 4:30 p.m. (Central Time).

To report licensee operations, use the online reporting service, Primary and Process Elevator Weekly Reporting.

Annual reporting of net handlings

Operators must provide an annual report of their net handlings to the CGC. The reports must be submitted no later than October 15, reflecting all handlings in the previous crop year.

The forms used to report net handlings are available under Application and Reporting Forms for Licensees:

• Form 5, Primary Elevator Annual Report – Net Handlings
• Form 6, Primary Elevator Licensee’s Annual Report
• Form 7, Primary Elevator Annual Report on Non-board Feed Grains – Net Handlings

Complete the paper forms and fax them to Grain Statistics at (204) 983-7550, or contact Grain Statistics at (204) 983-1570 for instructions on electronic filing.

Process elevators

Operators must report their handlings to the CGC each week, beginning the first week the facility is licensed. The reporting period is from Monday to Sunday inclusive, and reports are due the following Tuesday by 4:30 p.m. (Central Time).

To report licensee operations, use the online reporting service, Primary and Process Elevator Weekly Reporting.

Grain dealers

Grain dealers must report their transactions to the CGC each month, beginning the second month the grain dealer is licensed. The reporting period is for the previous month, and reports are due by the 15th of the month following.

To report licensee operations, use the online reporting service, Monthly Grain Dealer Report under Application and Reporting Forms for Licensees.

All elevators—tariff reporting

Before the beginning of each new crop year, operators of primary, process, terminal and transfer elevators must provide a schedule of tariffs to be charged at their facility effective the new crop year, or a letter indicating there are no changes or new tariffs. Licensees must report all rate increases and additions to tariffs during the crop year. The CGC-recommended tariff schedule must be signed and dated. Schedule forms are available under Application and Reporting Forms for Licensees.

Weekly value of grain stocks

The CGC monitors the weekly dollar value of grain stocks in store to determine that insurance levels are adequate. Each month, operators of terminal and transfer elevators must submit reports, in the form of a letter, indicating the weekly dollar value of grain stocks in store for the previous reporting month to:

Canadian Grain Commission
Licensing

By mail:
601–303 Main Street
Winnipeg MB R3C 3G8

By fax:
(204) 983-4654